ATTACHMENT L During Solicitation Substitution Request Form~43.pdf

This is a Substitution Request Form developed by Convergence Architecture for the Westview High School Team Rooms project, part of a larger BDS (Building Design Standards) bid package issued on August 22, 2020. The form establishes the procedural framework for contractors to propose substitutions of specified materials or products during the bidding and construction phases. Contractors submitting substitution requests must provide comprehensive supporting documentation including product descriptions, specifications, drawings, photographs, performance data, and test results sufficient for evaluation. The form requires the submitting contractor to certify that proposed substitutions do not affect drawing dimensions, that the contractor assumes all costs associated with design changes and construction impacts, that no adverse effects occur to other trades or the construction schedule, and that maintenance and service parts are locally available or readily obtainable. The form includes sections for the submitting contractor's identification, the project architect/engineer's approval determination, and remarks regarding the submission status, including approval, conditional approval, rejection, or late receipt notifications.

The substitution request form includes standard language from The Construction Specifications Institute (September 1997, Northwest Region) and requires that all terms and conditions for substitutions outlined in the bidding documents apply to any proposed substitution. No specific pricing, budget information, set-asides, or contract renewal terms are detailed within this form, as it functions solely as a procedural document for managing material and product substitutions during the project execution phase. The form does not address funding sources or financial terms beyond the contractor's obligation to pay for changes resulting from their proposed substitution.