ATTACHMENT K SPECIFICATIONS Sunset HS Wayfinding.pdf

BEAVERTON SCHOOL DISTRICT

Sunset High School Wayfinding Signage

13840 NW Cornell Rd.

Portland, OR 97229

Project No. 90097

PROJECT MANUAL

Bid Documents

04/17/2025

Owner Representative Andrea Radona, Construction Project Manager andrea_radona@beaverton.k12.or.us 503-356-4435

Architect Oh planning+design, architecture

7 SE Stark St, Suite 900 Portland, OR 97214

503-280-8000

90097 BSD Sunset HS Wayfinding

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SECTION 00 01 03

PROJECT TEAM

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Identification of project team members and their contact information.

1.02 OWNER:

Beaverton School District 16550 SW Merlo Road Beaverton, OR 97003

Construction Project Manager: All correspondence from the Contractor to the Architect will be through this party, unless alternate arrangements are mutually agreed upon at preconstruction meeting.

Name: Andrea Radona Email: andrea_radona@beaverton.k12.or.us Phone: 503-356-4435

1.03 ARCHITECT:

Design Professional of Record. All correspondence from the Contractor regarding construction documents authored by Architect's consultants will be through this party, unless alternate arrangements are mutually agreed upon at preconstruction meeting.

Architecture Firm:

Oh planning+design, architecture 7 SE Stark Street, Suite 900 Portland, OR 97214 Telephone: 503-280-8000

Principal In Charge:

Deb France, AIA, NCARB, LEED AP

Primary Contact:

Name: Timothy Ayersman, AIA, LEED AP Email: tim.ayersman@ohpd.net Phone: 503-902-9420

END OF SECTION 00 01 03

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SECTION 00 01 10

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

00 01 01 - Project Title Page 00 01 03 - Project Team 00 01 07 - Seals Page 00 01 10 - Table of Contents

SPECIFICATIONS

DIVISION 01 -- GENERAL REQUIREMENTS

01 10 00 - Summary 01 20 00 - Price and Payment Procedures 01 25 00 - Substitution Procedures

01 25 00.01 - Substitution Request Form - Procurement Phase 01 25 00.02 - Substitution Request Form - Construction Phase

01 30 00 - Administrative Requirements 01 40 00 - Quality Requirements 01 50 00 - Temporary Facilities and Controls 01 57 19 - Temporary Environmental Controls 01 60 00 - Product Requirements 01 61 16 - Volatile Organic Compound (VOC) Content Restrictions 01 70 00 - Execution 01 74 19 - Construction Waste Management and Disposal 01 78 00 - Closeout Submittals 01 79 00 - Demonstration and Training

DIVISION 02 -- EXISTING CONDITIONS

02 41 00 - Demolition

DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES

06 20 00 - Finish Carpentry

DIVISION 10 -- SPECIALTIES

10 11 00 - Visual Display Units 10 14 00 - Signage 10 14 23 - Panel Signage

END OF SECTION 00 01 10

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SECTION 01 10 00

SUMMARY

PART 1 GENERAL

1.01 PROJECT

A. Project Name: BSD Sunset HS Wayfinding.

B. District's Name: Beaverton School District.

C. Architect's Name: Oh planning+design, architecture.

D. The Project consists of the demolition and replacement of existing corner signage and room signage.

1.02 DESCRIPTION OF ALTERATIONS WORK

A. The Work shall include all supplies, tools, equipment, scaffolding, transportation, utilities, service, superintendence, labor, and the furnishing of all materials, items, and accessories needed for the Project.

1. All on-site work, including demolition, installation, and final cleaning is required to be completed during the regularly scheduled hours. Contractor is to coordinate work to accommodate the continuous operation of the adjacent streets and utilities, without interruption or hindrance.

2. The Contractor shall provide for all scheduling, coordination, cutting and patching and all other items required by the Contract Documents to complete the Work.

1.03 WORK BY OWNER

A. Items noted NIC (Not in Contract) will be supplied and installed by District before Date of

Substantial Completion.

B. Items noted OFOI (Owner Furnished, Owner Installed) will be supplied and installed by District before Substantial Completion, unless noted otherwise.

C. Contractor Responsibilties for NIC and OFOI Items:

1. Designate delivery date for each portion of the Work in the Progress Schedule (if appropriate).

2. Storage of products if requested.

3. Coordination of installation with Project Schedule.

4. Provide all preparatory work necessary for proper installation including but not limited to:

blocking, backing, and finish work including sealing, grouting, furring, preparing subfloors for finish flooring materials, and painting adjacent surfaces as required for NIC and/or OFOI products.

D. Items noted OFCI (Owner Furnished, Contractor Installed) will be supplied by the District and installed by the Contractor before Substantial Completion, unless noted otherwise.

1.04 OWNER OCCUPANCY

A. District intends to occupy and conduct school in the building during portions of the construction period. The building during times of District occupancy is a limited Contractor access area.

Coordinate access to the existing building.

1. Areas of District occupied and Contractor occupied spaces shall be clearly delineated and commingling of spaces shall not be permitted. Provide maps that clearly identify proposed use of the premises for each phase of the Work.

B. Cooperate with District to minimize conflict and to facilitate District's operations.

C. Schedule the Work to accommodate District occupancy.

1.05 SECURITY REQUIREMENTS

A. The Contractor and its Subcontractors that travel to or spend time at the project site are to wear photo ID badges while on the work site. Individuals not wearing badges will be removed from the project work site. ID badges are to contain:

1. Individual’s full name (no nicknames).

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2. Individual’s company affiliation.

3. Recent photograph of the individual; taken within the last 4 years.

B. All personnel under the employment of the Contractor and its Subcontractors that spend time at the project site must pass a formal background screening provided by the Contractor before being allowed on the work site. Background screening is to be done by a professional screening firm meeting the following qualifications:

1. Must have a minimum of five years of screening experience specifically for construction industry clients.

2. Must have a minimum of fifteen employees.

3. Must be able to provide access to an internet based screening management software system which has a feature to allow access by the District to view the pass-no pass result for each screened Contractor/Subcontractor employee working on a District project.

4. Must be accredited by the National Association of Professional Background Screeners

(NAPBS).

C. Each individual will be screened for having committed any crime as listed in ORS 342.143, most recent edition.

1.06 CONTRACTOR USE OF SITE

A. Construction Operations: Limited to areas noted on Drawings.

1. Locate and conduct construction activities in ways that will limit disturbance to site.

B. Provide access to and from site as required by law and by District:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct corridors, roadways, sidewalks, or other public ways without permit.

C. Utility Outages and Shutdown:

1. Limit disruption of utility services to hours the building is unoccupied.

2. Do not disrupt or shut down life safety systems, including but not limited to fire sprinklers and fire alarm system, without 7 days notice to District and authorities having jurisdiction.

3. Prevent accidental disruption of utility services to other facilities.

D. Limtations On Use:

1. Complete and exclusive use of the construction area except as outlined above will be permitted from Notice to Proceed until Substantial Completion of the Project. Coordinate areas available for early occupancy (if any) with District.

2. Smoking or open fires will not be permitted within the building enclosure or on the premises.

3. Do not encumber the site with materials or equipment. Confine stockpiling of materials and location of storage sheds to the areas indicated or coordinated with District.

4. Move any stored products under Contractor's control which interfere with operations of District or separate contractors.

E. Contractor's Site Conduct:

1. Identifying name tags will be worn at all times.

2. No loitering in the school buildings or unsupervised/unauthorized entry.

3. Site is tobacco- and cannabis-free. No smoking or chewing is allowed on any school property.

4. Beyond courtesy, there should be no interaction between staff and faculty.

5. Keep project free of pop cans, lunch wrappers and similar debris.

6. Review with the District the scheduling of any work that is excessively noisy or has the potential to disrupt activities of District or neighbors.

7. Be considerate of the client, the students and faculty. Always consider, prior to an act, the safety of students, faculty and other co-workers.

8. Profanity is not acceptable.

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9. The wearing of clothing with logos displaying alcohol, tobacco, illegal or restricted substances or suggestive themes is not acceptable attire.

F. Non-Interference with School:

1. Perform work operations upon areas adjacent to existing District-occupied areas and/or structures in such manner as to not interfere with continued free and comfortable use of such areas.

2. During normal school hours, keep building exits safe, protected, and restricted from remainder of construction site and clear of obstructions at all times. If closure of an exit is required by the Work, notify the Architect, District, and school Principal and allow ample time for an alternate exit plan to be executed.

3. Work shall not be performed in District-occupied areas or rooms during normal school hours when such spaces are required for school use. Such Work shall be performed after normal school hours up to 10:00 PM or as agreed upon with District, and if no night time school activities are planned. Work may be performed during weekends and vacation periods when school is normally closed if coordinated in advance with school administration. All Work required in rooms or spaces being utilized for school purposes must be closely scheduled with the District such that rooms or spaces may be safely used for school purposes when classes resume.

4. During times of District's occupancy there may be days during the Contract Period when District occupied areas will be unoccupied. Request from the District a list of days that may occur during the Contract Period. Notify the District at least 48 hours in advance of down days during which time the Contractor intends to work.

a. Provide temporary services for essential equipment during down times.

1.07 ASBESTOS AND LEAD FREE CERTIFICATION

A. Absolutely no materials containing asbestos or lead are to be furnished or installed as part of this Project. Ensure that no subcontractor or any of the Contractor's own forces installs any materials containing asbestos. At final closeout of the Project, provide to the District certification that no materials containing asbestos or lead have been installed in the Project, and that the Project is asbestos-free as required by the State of Oregon.

1.08 ASBESTOS PROCEDURES

A. The Contractor will retain the following responsibilities:

1. Immediately reporting to the District and its Asbestos Consultant the finding of suspected asbestos material.

2. Following of any rapid response procedures to isolate District staff, students, facility, visitors, and Contractor staff from the suspected material, while maintaining continued progress on the remainder of the project work.

3. Sending a sample of the suspected material to a qualified testing laboratory, receiving test results, and informing the District and their Asbestos Consultant.

4. If the material is confirmed to contain asbestos, considering any recommendations from the District and/or its Asbestos Consultant and then implementing asbestos remediation

5. Resuming full scale work activities on the project as soon as the remediation is complete.

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PART 3 EXECUTION - NOT USED

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SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedures for preparation and submittal of applications for progress payments.

B. Documentation of changes in Contract Sum and Contract Time.

C. Change procedures.

D. Procedures for preparation and submittal of application for final payment.

1.02 RELATED REQUIREMENTS

A. Section 01 78 00 - Closeout Submittals: Project record documents.

1.03 SCHEDULE OF VALUES

A. Use Schedule of Values Form: AIA G703, edition stipulated in the Agreement.

B. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit draft to Architect for approval.

C. Forms filled out by hand will not be accepted.

D. Submit Schedule of Values in duplicate within 10 days after date of Owner-Contractor

Agreement.

E. Format: Utilize the Table of Contents of this Project Manual. Identify each line item with number and title of the specification section. Identify site mobilization and bonds and insurance.

F. Include in each line item, the amount of Allowances specified in this section. For unit cost

Allowances, identify quantities taken from Contract Documents multiplied by the unit cost to achieve the total for the item.

1.04 APPLICATIONS FOR PROGRESS PAYMENTS

A. Payment Period: Submit at intervals stipulated in the Agreement.

B. Use Form AIA G702 and Form AIA G703, edition stipulated in the Agreement.

C. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample to Architect for approval.

D. Forms filled out by hand will not be accepted.

E. Execute certification by signature of authorized officer.

F. Use data from approved Schedule of Values. Provide dollar value in each column for each line item for portion of work performed and for stored products.

G. List each authorized Change Order as a separate line item, listing Change Order number and dollar amount as for an original item of work.

H. Submit one electronic copy of each Application for Payment.

1.05 MODIFICATION PROCEDURES

A. For minor changes not involving an adjustment to the Contract Sum or Contract Time, Architect will issue instructions directly to Contractor.

B. For other required changes, Architect will issue a document signed by District instructing

Contractor to proceed with the change, for subsequent inclusion in a Change Order.

1. The document will describe the required changes and will designate method of determining any change in Contract Sum or Contract Time.

2. Promptly execute the change.

C. For changes for which advance pricing is desired, Architect will issue a document that includes a detailed description of a proposed change with supplementary or revised drawings and specifications, a change in Contract Time for executing the change with a stipulation of any

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01 20 00 - 2 11/11/2024 80% Construction Documents overtime work required and the period of time during which the requested price will be considered valid. Contractor shall prepare and submit a fixed price quotation within 5 days.

D. Contractor may propose a change by submitting a request for change to Architect, describing the proposed change and its full effect on the work, with a statement describing the reason for the change, and the effect on the Contract Sum and Contract Time with full documentation.

Document any requested substitutions in accordance with Section 01 60 00.

E. Computation of Change in Contract Amount: As specified in the Agreement and Conditions of the Contract.

F. Substantiation of Costs: Provide full information required for evaluation.

1. Provide the following data:

a. Quantities of products, labor, and equipment.

b. Taxes, insurance, and bonds.

c. Overhead and profit.

d. Justification for any change in Contract Time.

e. Credit for deletions from Contract, similarly documented.

G. Execution of Change Orders: Architect will issue Change Orders for signatures of parties as provided in the Conditions of the Contract.

H. After execution of Change Order, promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Sum.

I. Promptly revise progress schedules to reflect any change in Contract Time, revise sub-schedules to adjust times for other items of work affected by the change, and resubmit.

J. Promptly enter changes in Project Record Documents.

1.06 APPLICATION FOR FINAL PAYMENT

A. Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Sum, previous payments, and sum remaining due.

B. Application for Final Payment will not be considered until the following have been accomplished:

1. All closeout procedures specified in Section 01 70 00.

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PART 3 EXECUTION - NOT USED

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SECTION 01 25 00

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedural requirements for proposed substitutions.

1.02 RELATED REQUIREMENTS

A. Section 01 30 00 - Administrative Requirements: Submittal procedures, coordination.

B. Section 01 60 00 - Product Requirements: Fundamental product requirements, product options, delivery, storage, and handling.

1.03 REFERENCE STANDARDS

A. CSI/CSC Form 1.5C - Substitution Request (During the Bidding/Negotiating Stage); Current Edition.

B. CSI/CSC Form 13.1A - Substitution Request (After the Bidding/Negotiating Phase); Current Edition.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 GENERAL REQUIREMENTS

A. A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter:

1. Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2. Agrees to provide the same warranty for the substitution as for the specified product.

3. Agrees to provide same or equivalent maintenance service and source of replacement parts, as applicable.

4. Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to District.

5. Waives claims for additional costs or time extension that may subsequently become apparent.

6. Agrees to reimburse District and Architect for review or redesign services associated with re-approval by authorities.

B. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer.

C. Content: Include information necessary for tracking the status of each Substitution Request, and information necessary to provide an actionable response. Submit using desginated forms designed below.

1. Forms included in the Project Manual are adequate for this purpose.

2. CSI/CSC Form 1.5C may be used during the bidding/negotiating stage.

3. CSI/CSC Form 13.1A may be used after the bidding/negotiating stage.

4. No other forms will be accepted.

D. Limit each request to a single proposed substitution item.

1. Submit an electronic document, combining the request form with supporting data into single document.

3.02 SUBSTITUTION PROCEDURES DURING PROCUREMENT

A. Submittal Time Restrictions:

1. Instructions to Bidders specifies time restrictions and the documents required for submitting substitution requests during the bidding period.

B. Submittal Form (before award of contract):

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1. Submit substitution requests by completing the form attached to this section. See this form for additional information and instructions OR

2. Submit substitution requests by completing CSI/CSC Form 1.5C - Substitution Request.

See this form for additional information and instructions.

3.03 SUBSTITUTION PROCEDURES DURING CONSTRUCTION

A. Submittal Form (after award of contract):

1. Submit substitution requests by completing the form attached to this section. See this section for additional information and instructions OR

2. Submit substitution requests by completing CSI/CSC Form 13.1A - Substitution Request (After Bidding/Negotiating). See this form for additional information and instructions.

B. Architect will consider requests for substitutions only within 15 days after date of Agreement.

C. Submit request for Substitution for Cause within 14 days of discovery of need for substitution, but not later than 14 days prior to time required for review and approval by Architect, in order to stay on approved project schedule.

D. Submit request for Substitution for Convenience within 14 days of discovery of its potential advantage to the project, but not later than 14 days prior to time required for review and approval by Architect, in order to stay on approved project schedule.

1. In addition to meeting general documentation requirements, document how the requested substitution benefits the District through cost savings, time savings, greater energy conservation, or in other specific ways.

2. Document means of coordinating of substitution item with other portions of the work, including work by affected subcontractors.

3. Bear the costs engendered by proposed substitution of:

a. District's compensation to the Architect for any required redesign, time spent processing and evaluating the request.

3.04 RESOLUTION

A. Architect may request additional information and documentation prior to rendering a decision.

Provide this data in an expeditious manner.

B. Architect will notify Contractor in writing of decision to accept or reject request.

3.05 ACCEPTANCE

A. Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, Construction Change Directive, Architectural Supplementary Instructions, or similar instruments provided for in the Conditions of the Contract.

3.06 CLOSEOUT ACTIVITIES

A. See Section 01 78 00 - Closeout Submittals, for closeout submittals.

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Substitution Request Form (During Procurement)

IDENTIFICATION:

Owner:

Design Professional:

Project Name:

Project Number: Date:

REFERENCE:

Specification Title:

Specification No.: Page: Article/ Paragraph:

DESCRIPTION:

Manufacturer’s Name: Model No:

Trade Name:

Proposed Substitution General Description:

CERTIFICATION:

The Undersigned certifies:

• Proposed substitution has been investigated and determined that it meets or exceeds the quality level of the specified product.

• Same warranty will be furnished for proposed substitution as for specified product.

• Same maintenance service and source of replacement parts, as applicable, is available.

• Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule.

• Proposed substitution does not affect dimensions and functional clearances.

• Payment will be made for changes to building design, including A/E design, detailing, and construction costs caused by the substitution.

Submitted and Signed by:

Name Title

Firm:

Address:

Telephone:

ATTACHED SUPPORTING DATA:

☐ Drawings ☐ Product Data ☐ Samples ☐ Tests ☐ Reports ☐ _________

A/E’s REVIEW AND ACTION:

☐ Substitution approved - Make submittals in accordance with Specification Section 01 2500.

☐ Substitution approved as noted - Make submittals in accordance with Specification Section 01 2500.

☐ Substitution rejected - Use specified materials.

☐ Substitution Request received too late - Use specified materials.

Signed by:

Name Title Date

Section 01 60 00.01Section 01 25 00.01

© Copyright 2017 Building Systems Design Page 1 of 2

Substitution Request Form (During Construction)

IDENTIFICATION:

Owner:

Contractor:

Design Professional:

Project Name:

Project Number:

Substitution Reason: ☐ For Cause ☐ For Convenience Date:

REFERENCE:

Substitution Request Title:

Substitution Request No.:

Specification Title:

Specification No.: Page: Article/ Paragraph:

DESCRIPTION:

Manufacturer’s Name: Model No:

Trade Name: Installer:

Proposed Substitution General Description:

EXPLANATION:

Reason for not providing specified item:

Differences between proposed substitution and specified item:

Proposed substitution affects other parts of work as follows:

Savings to Owner for accepting substitution:

Change to Contract Time due to accepting substitution:

Section 01 60 00.02Section 01 25 00.02

© Copyright 2017 Building Systems Design Page 2 of 2

CERTIFICATION:

The Undersigned certifies:

• Proposed substitution has been investigated and determined that it meets or exceeds the quality level of the specified product.

• Same warranty will be furnished for proposed substitution as for specified product.

• Same maintenance service and source of replacement parts, as applicable, is available.

• Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule.

• Cost data as stated above is complete. Claims for additional costs related to accepted substitution which may subsequently become apparent are to be waived.

• Proposed substitution does not affect dimensions and functional clearances.

• Payment will be made for changes to building design, including A/E design, detailing, and construction costs caused by the substitution.

• Coordination, installation, and changes in the Work as necessary for accepted substitution will be complete in all respects.

Submitted and Signed by:

Firm:

Address:

Telephone:

ATTACHED SUPPORTING DATA:

☐ Drawings ☐ Product Data ☐ Samples ☐ Tests ☐ Reports ☐ _________

A/E’s REVIEW AND ACTION:

☐ Substitution approved - Make submittals in accordance with Specification Section 01 2500.

☐ Substitution approved as noted - Make submittals in accordance with Specification Section 01 2500.

☐ Substitution rejected - Use specified materials.

☐ Substitution Request received too late - Use specified materials.

Signed by: __________________________ Date:

ADDITIONAL COMMENTS:

☐ Owner ☐ Design Professional ☐ Contractor ☐ Installer ☐ Manufacturer ☐ ________

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SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. General administrative requirements.

B. Preconstruction meeting.

C. Progress meetings.

D. Construction progress schedule.

E. Progress photographs.

F. Coordination drawings.

G. Submittals for review, information, and project closeout.

H. Submittal format.

I. Requests for Information (RFI) procedures.

J. Submittal procedures.

1.02 RELATED REQUIREMENTS

A. Section 01 60 00 - Product Requirements: General product requirements.

B. Section 01 70 00 - Execution and Closeout Requirements: Additional coordination requirements.

C. Section 01 78 00 - Closeout Submittals: Project record documents; operation and maintenance data; warranties and bonds.

1.03 REFERENCE STANDARDS

A. AIA G716 - Request for Information; 2004.

B. AIA G810 - Transmittal Letter; 2001.

C. CSI/CSC Form 12.1A - Submittal Transmittal; Current Edition.

D. CSI/CSC Form 13.2A - Request for Interpretation; Current Edition.

1.04 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Comply with requirements of Section 01 70 00 - Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of construction activities.

B. Make the following types of submittals to Architect:

1. Requests for Information (RFI).

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 E-BUILDER PROJECT MANAGEMENT SYSTEM

A. The District requires the use of e-Builder project management system by Architects, Consultants and Contractors to conduct the normal communication and work process flows that

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01 30 00 - 2 11/11/2024 80% Construction Documents are used in completing the design and construction of our facilities. Use e-Builder to conduct the following work processes:

1. Submission of shop drawings and other submittals and receiving the processed submittals.

2. Submission of Requests for Information (RFI) and receiving RFI responses from the

District and A/E.

3. Submission of invoices and approval or rejection of same.

4. Distribution of meeting minutes.

5. Submission of as-built record drawings.

6. Submission of test results and Operation and Maintenance (O&M) manuals (electronic format).

7. Submission of Change Orders (COs) and contract amendment and approval or rejection of same.

8. Transmission of formal letters and notices between the District and the Contractor.

B. In the event of occasional operational problems with e-Builder, transmission of the above documents may be done for a temporary period of time by hand carrying, email, normal mail or express mail. Prior approval must be obtained from the District before utilizing this backup communication system and a resumption of e-Builder use is to initiate as soon as the operational problems are corrected.

3.02 PRECONSTRUCTION MEETING

A. Contractor to schedule meeting after Notice of Award.

B. Attendance Required:

1. District.

2. Architect.

3. Contractor.

C. Agenda Topics:

1. Introductions

a. Designation of key personnel and their duties.

b. Submission of list of subcontractors.

2. Documents:

a. Execution of District-Contractor Agreement.

b. Distribution of Contract Documents.

c. Submission of executed bonds and insurance certificates.

d. Submission of list of subcontractors, list of products, schedule of values, and progress schedule.

3. Procedures:

a. Routing of correspondence.

b. Procedures and processing of field decisions, Requests for interpretation (RFIs), submittals, substitutions, applications for payments, proposal request, and Change Orders.

c. Procedures for testing and inspection.

d. Procedures for tracking Record Documents.

e. As-built drawings, project manual, O&M materials, and closeout procedures.

4. Scheduling:

a. Submission of tentative construction schedule.

b. Progress meetings and progress meeting start date.

c. Submission of submittal schedule.

d. Long-lead items.

e. Critical work sequencing.

f. Owner’s separate client coordination and sequencing.

g. Scheduling activities of a Geotechnical Engineer.

h. Scheduling and requirements for start-up of equipment and Commissioning, Inspection, and acceptance of equipment put into service during the construction period.

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i. As construction progresses, schedule site walks with District and Architect to review the following prior to construction:

1) Wayfinding signage.

2) Room signage.

3) Tackboards.

5. Worksite:

a. Use of premises, work restrictions, and Owner’s occupancy requirements.

b. Security and first aid.

c. Responsibility for temporary facilities and controls.

d. Waste management and recycling.

e. Site access, traffic, and parking availability and rules.

f. Office and storage areas.

g. Progress cleaning and final cleaning.

D. Minutes: Contractor to record minutes and distribute copies within two days after meeting to participants, with copies to Architect, District, participants, and those affected by decisions made.

3.03 PROGRESS MEETINGS

A. Contractor to schedule and administer meetings throughout progress of the work at maximum bi-monthly (twice a month minimum) intervals.

B. Contractor to make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

C. Attendance Required:

1. Contractor.

2. District.

3. Architect.

4. Contractor's superintendent.

D. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of RFIs log and status of responses.

7. Maintenance of progress schedule.

8. Corrective measures to regain projected schedules.

9. Planned progress during succeeding work period.

10. Maintenance of quality and work standards.

11. Effect of proposed changes on progress schedule and coordination.

12. Other business relating to work.

E. Contractor to record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, District, participants, and those affected by decisions made.

3.04 CONSTRUCTION PROGRESS SCHEDULE

A. Within 10 days after date of the Agreement, submit preliminary schedule defining planned operations for the first 60 days of work, with a general outline for remainder of work.

B. If preliminary schedule requires revision after review, submit revised schedule within 10 days.

C. Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

1. Include written certification that major contractors have reviewed and accepted proposed schedule.

D. Within 10 days after joint review, submit complete schedule.

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E. Submit updated schedule with each Application for Payment.

3.05 PROGRESS PHOTOGRAPHS

A. Submit photographs with each application for payment, taken not more than 3 days prior to submission of application for payment.

B. Photography Type: Digital; electronic files.

C. Provide photographs of site and construction throughout progress of work produced by an experienced photographer, acceptable to Architect.

D. In addition to periodic, recurring views, take photographs of each of the following events:

E. Views:

1. Provide non-aerial photographs from four cardinal views at each specified time, until date of Substantial Completion.

2. Consult with Architect for instructions on views required.

3. Provide factual presentation.

4. Provide correct exposure and focus, high resolution and sharpness, maximum depth of field, and minimum distortion.

F. Digital Photographs: 24 bit color, minimum resolution of 1024 by 768, in JPG format; provide files unaltered by photo editing software.

1. Delivery Medium: Via email, submittal service, dropbox service, or USB drive.

2. File Naming: Include project identification, date and time of view, and view identification.

3.06 COORDINATION DRAWINGS

A. Provide information required by Project Coordinator for preparation of coordination drawings.

B. Review drawings prior to submission to Architect.

3.07 REQUESTS FOR INFORMATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

2. A resolution to an issue which has arisen due to field conditions and affects design intent.

B. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of

Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

a. Do not forward requests which solely require internal coordination between subcontractors.

2. Prepare in a format and with content acceptable to Architect.

3. Combine RFI and its attachments into a single electronic file. PDF format is required.

4. File naming format:

C. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

1. Include in each request Contractor's signature attesting to good faith effort to determine from Contract Documents information requiring interpretation.

2. Unacceptable Uses for RFIs: Do not use RFIs to request the following:

a. Approval of submittals (use procedures specified elsewhere in this section).

b. Approval of substitutions (see Section - 01 60 00 - Product Requirements).

c. Changes that entail change in Contract Time and Contract Sum (comply with provisions of the Conditions of the Contract).

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3. Improper RFIs: Requests not prepared in compliance with requirements of this section, and/or missing key information required to render an actionable response. They will be returned without a response, with an explanatory notation.

4. Frivolous RFIs: Requests regarding information that is clearly indicated on, or reasonably inferable from, Contract Documents, with no additional input required to clarify the question. They will be returned without a response, with an explanatory notation.

D. Content: Include identifiers necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

1. Official Project name and number, and any additional required identifiers established in

Contract Documents.

2. District's, Architect's, and Contractor's names.

3. Discrete and consecutive RFI number, and descriptive subject/title.

4. Issue date, and requested reply date.

5. Reference to particular Contract Document(s) requiring additional information/interpretation. Identify pertinent drawing and detail number and/or specification section number, title, and paragraph(s).

6. Annotations: Field dimensions and/or description of conditions which have engendered the request.

E. Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

F. RFI Log: Prepare and maintain a tabular log of RFIs for the duration of the project.

1. Indicate current status of every RFI. Update log promptly and on a regular basis.

G. Review Time: Architect will respond and return RFIs to Contractor within seven calendar days of receipt. For the purpose of establishing the start of the mandated response period, RFIs received after 12:00 noon will be considered as having been received on the following regular working day.

1. Response period may be shortened or lengthened for specific items, subject to mutual agreement, and recorded in a timely manner in progress meeting minutes.

H. Responses: Content of answered RFIs will not constitute in any manner a directive or authorization to perform extra work or delay the project. If in Contractor's belief it is likely to lead to a change to Contract Sum or Contract Time, promptly issue a notice to this effect, and follow up with an appropriate Change Order request to District.

1. Response may include a request for additional information, in which case the original RFI will be deemed as having been answered, and an amended one is to be issued forthwith.

Identify the amended RFI with an REV suffix to the original number.

2. Notify Architect within five calendar days if an additional or corrected response is required by submitting an amended version of the original RFI, identified as specified above.

3.08 SUBMITTAL SCHEDULE

A. Submit to Architect for review a schedule for submittals in tabular format.

1. Coordinate with Contractor's construction schedule and schedule of values.

2. Format schedule to allow tracking of status of submittals throughout duration of construction.

3. Arrange information to include scheduled date for initial submittal, specification number and title, submittal category (for review or for information), description of item of work covered, and role and name of subcontractor.

4. Account for time required for preparation, review, manufacturing, fabrication and delivery when establishing submittal delivery and review deadline dates.

a. For assemblies, equipment, systems comprised of multiple components and/or requiring detailed coordination with other work, allow for additional time to make corrections or revisions to initial submittals, and time for their review.

3.09 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

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1. Product data.

2. Shop drawings.

3. Samples for selection.

4. Samples for verification.

B. Submit to Architect for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents.

C. Samples will be reviewed for aesthetic, color, or finish selection.

D. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 01 78 00 - Closeout Submittals.

3.10 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Certificates.

3. Test reports.

4. Inspection reports.

5. Manufacturer's instructions.

6. Manufacturer's field reports.

7. Other types indicated.

B. Submit for Architect's knowledge as contract administrator or for District.

3.11 SUBMITTALS FOR PROJECT CLOSEOUT

A. Submit Correction Punch List for Substantial Completion.

B. Submit Final Correction Punch List for Substantial Completion.

C. When the following are specified in individual sections, submit them at project closeout in compliance with requirements of Section 01 78 00 - Closeout Submittals:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Bonds.

5. Other types as indicated.

D. Submit for District's benefit during and after project completion.

3.12 SUBMITTAL FORMAT

A. Electronic Documents: Submit one electronic copy in PDF format; an electronically-marked up file will be returned. Create PDFs at native size and right-side up; illegible files will be rejected.

1. File naming format:

a. Section Number - Sequence Number - Section Name - Submittal Type

b. The Sequence Number, identified as SUB, is the order in which the submittal is sent to the Architect.

c. The Submittal Type indicates product data, shop drawings, samples, information, or a complete package, as defined by the following abbreviations:

1) PD - Product Data

2) SD - Shop Drawings

3) SA - Samples

4) IN - Information

5) PKG - Complete package (Product data, samples, and shop drawings combined)

d. File Naming Example: 09 65 00-SUB15-Resilient Flooring-SA

1) The above example would be for flooring samples for section 09 65 00 - Resilient Flooring, and would be the 15th submittal submitted.

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B. Samples: Submit the number specified in individual specification sections, but no less than 2;

one of which will be retained by Architect.

1. After review, produce duplicates.

2. Retained samples will not be returned to Contractor unless specifically so stated.

3.13 SUBMITTAL PROCEDURES

A. General Requirements:

1. Use a separate transmittal for each section.

2. Use a single submittal for multiple items identified in the same section.

3. Transmit using approved form.

a. Use Contractor's form, subject to prior approval by Architect.

4. Identify: Project; Contractor; subcontractor or supplier; pertinent drawing and detail number; and specification section number and article/paragraph, as appropriate on each copy.

5. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of products required, field dimensions, adjacent construction work, and coordination of information is in accordance with the requirements of the work and Contract Documents.

a. Submittals from sources other than the Contractor, or without Contractor's stamp will not be acknowledged, reviewed, or returned.

6. Schedule submittals to expedite the Project, and coordinate submission of related items.

a. For each submittal, allow 15 days for Architect's review excluding delivery time to and from the Contractor.

b. For sequential reviews involving Architect's consultants, District, or another affected party, allow an additional 7 days.

c. For sequential reviews involving approval from authorities having jurisdiction (AHJ), in addition to Architect's approval, allow an additional 30 days.

7. When revised for resubmission, identify all changes made since previous submission.

8. Incomplete submittals will not be reviewed, unless they are partial submittals for distinct portion(s) of the work, and have received prior approval for their use.

B. Product Data Procedures:

1. Submit only information required by individual specification sections.

2. Collect required information into a single submittal.

3. Do not submit (Material) Safety Data Sheets for materials or products.

C. Shop Drawing Procedures:

1. Prepare accurate, drawn-to-scale, original shop drawing documentation by interpreting

Contract Documents and coordinating related work.

2. Generic, non-project-specific information submitted as shop drawings do not meet the requirements for shop drawings.

D. Samples Procedures:

1. Transmit related items together as single package.

2. Identify each item to allow review for applicability in relation to shop drawings showing installation locations.

3. Include with transmittal high-resolution image files of samples to facilitate electronic review and approval. Provide separate submittal page for each item image.

3.14 SUBMITTAL REVIEW

A. Submittals for Review: Architect will review each submittal, and approve, or take other appropriate action.

B. Architect's actions will be reflected by marking each returned submittal using virtual stamp on electronic submittals.

C. Architect's and consultants' actions on items submitted for review:

1. Authorizing purchasing, fabrication, delivery, and installation:

a. "No Exceptions Taken".

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1) Submittal has been reviewed by all relevant parties and no comments or exception are taken. Contractor may proceed.

b. "Make Corrections Noted".

1) Resubmission not required. At Contractor's option, submit corrected items, with review notations acknowledged and incorporated.

2. Not Authorizing fabrication, delivery, and installation:

a. "Revise and Resubmit".

1) Resubmit revised item, with review notations acknowledged and incorporated.

b. "Rejected".

1) Item submitted does not comply. Submit item complying with requirements of

Contract Documents.

c. "Submit Specified Item".

1) Submit item complying with requirements of Contract Documents.

D. Architect's and consultants' actions on items submitted for information:

1. Items for which no action was taken:

a. "Submittal Not Required by Contract Documents".

1) to notify the Contractor that the submittal has been received for record only.

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SECTION 01 40 00

QUALITY REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Submittals.

B. Quality assurance.

C. References and standards.

D. Contractor's construction-related professional design services.

E. Control of installation.

F. Tolerances.

G. Defect Assessment.

1.02 DEFINITIONS

A. Contractor's Quality Control Plan: Contractor's management plan for executing the Contract for

Construction.

B. Contractor's Professional Design Services: Design of some aspect or portion of the project by party other than the design professional of record. Provide these services as part of the Contract for Construction.

1. Design Services Types Required:

a. Construction-Related: Services Contractor needs to provide in order to carry out the Contractor's sole responsibilities for construction means, methods, techniques, sequences, and procedures.

b. Design-Related: Design services explicitly required to be performed by another design professional due to highly-technical and/or specialized nature of a portion of the project. Services primarily involve engineering analysis, calculations, and design, and are not intended to alter the aesthetic aspects of the design.

C. Design Data: Design-related, signed and sealed drawings, calculations, specifications, certifications, shop drawings and other submittals provided by Contractor, and prepared directly by, or under direct supervision of, appropriately licensed design professional.

1.03 CONTRACTOR'S CONSTRUCTION-RELATED PROFESSIONAL DESIGN SERVICES

A. Coordination: Contractor's professional design services are subject to requirements of project's

Conditions for Construction Contract.

B. Provide such engineering design services as may be necessary to plan and safely conduct certain construction operations, pertaining to, but not limited to the following:

1. Temporary scaffolding.

1.04 SUBMITTALS

A. See Section 01 30 00 - Administrative Requirements, for submittal procedures.

B. Designer's Qualification Statement: Submit for Architect's knowledge as contract administrator, or for District's information.

1. Include information for each individual professional responsible for producing, or supervising production of, design-related professional services provided by Contractor.

a. Full name.

b. Professional licensure information.

c. Statement addressing extent and depth of experience specifically relevant to design of items assigned to Contractor.

C. Design Data: Submit for Architect's knowledge as contract administrator for the limited purpose of assessing compliance with information given and the design concept expressed in the Contract Documents, or for District's information.

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D. Certificates: When specified in individual…