Attachment J2 - Task Order 1 SOW.pdf

STATEMENT OF WORK

25-300f Window Treatment Task Order #1

1. BACKGROUND

1.1 Service Unit Background

The Office of the Chief Operating Officer (OCOO) supports the Deputy Librarian by managing and administering the Library’s infrastructure functions and daily operations.

1.2 Project Description

The scope of this project includes:

Replace Conference Room front drapes, valance, hardware.

These are operable floor to ceiling drapes and require fabric and lining that is inherently fire retardant (IFR) and meets NFPA 701. Coordinate fabric with new back wall acoustic fabric panels. Approximate size 34’-0” wide x 12’-2-1/2” high.

Selection must include the following: Overlapping Traveler Curtains in 2 panels plus valance; 100% fullness; 27-25 oz. Charisma Synthetic Velour, IFR that is Inherently Fire Retardant (IFR) with matte finish; fully lined with Avora Black IFR fabric; Drape top fold: Pinch Pleat; Valance top fold: box pleat, inverted box pleat; side hems double fold and blind stitched; bottom hem has chain or hem tape;

tracks and top finish hardware - provide options appropriate with weight, length, height, look required;

Provide option for manual or motorized operation; Provide option for back-packing – stacks from off stage pocket, not at opening.

Identified fabric and lining provided for quality only. Other manufacturers of equal specification are acceptable.

2. REQUIREMENTS

2.1 Product Purchase & Delivery

The Contractor shall provide new window treatment product as identified in Table 2.1a below:

Table 2.1a Item Description Quantity Public Space (AV Drape) Operable floor to ceiling drapes requiring IFR fabric and lining, meeting NFPA 701. Coordinate fabric with new back wall acoustic fabric panels. Approximate size 34’-0” wide x 12’-2-1/2” high.

At 100% fullness = 76 yds

Public Space (AV Drape) valance requiring IFR fabric and lining, meeting NFPA 701. Coordinate fabric with new back wall acoustic fabric panels. Approximate size 34’-0” wide x 2’-0” high.

At 100% fullness = 76 yds

Public Space (AV Drape) all track, hardware, accessories required to install and operate drape at approximate size 34’-0” wide x 12’- 2-1/2” high.

34’-0” LF

Labor to Produce/Sew 152 yds Labor to Remove Existing 2 crew/1 hour each Labor to Install New 2 crew/4 hours each

The contractor will be responsible for contacting the COR two (2) business days prior to the order date to confirm the anticipated delivery date in the task order. If the delivery date has changed but is still within sixty (60) business days of the original date in the task order, the contractor shall confirm the new anticipated delivery date and provide a new order date.

New window treatment product shall be delivered to the following address:

Delivery Address Deliver no Sooner Than

Deliver no Later Than

Library of Congress, James Madison Building, 101 Independence Ave SE, Washington, D.C. 20540

TBD

The contractor shall fully coordinate all aspects of the product delivery with the LOC Contracting Officer’s Representative (COR) prior to actual product delivery. The contractor shall finalize the delivery schedule with the COR at least five business days prior to the planned delivery date. (The contractor shall take into consideration the door widths and travel path to the room location.)

Just-In-Time Delivery [ ] Yes [ x] No

All window treatments shall be staged to support an efficient installation. Staging locations will be discussed and presented to the Contractor prior to the delivery date. Contractor is responsible for ensuring that a code compliant path of travel is maintained for the duration of staging and installation.

All deliveries to the Capitol Hill campus shall comply with the regulations outlined in LC52.211-2 Deliveries to the Library of Congress, Capitol Hill Campus.

2.2 Window Treatment Installation Services

This project requires the following window treatment installation services:

[x ] Dismantle [ ] Inventory [x ] Installation of New Window Treatment Product [ ] Installation of Existing Window Treatment Product

2.2.1 Window Treatment Dismantle Services

The contractor shall dismantle the following window treatment product as identified in Addendum A Task Order l - DWG and as listed below.

Item Qty.

Public Space (AV Drape) Operable floor to ceiling drapes requiring flammability treatment meeting NFPA 701. Coordinate fabric with new back wall acoustic fabric panels. Approximate size 34’-0” wide x 12’-2-1/2” high.

417 sq ft. x 100% fullness

Public Space (AV Drape) valance requiring flammability treatment meeting NFPA 701.

Coordinate fabric with new back wall acoustic fabric panels. Approximate size 34’- 0” wide x 12’-2-1/2” high.

68 sq ft.x 100% fullness

Public Space (AV Drape) hardware required to operate drape at approximate size 34’-0” wide x 12’-2-1/2” high. 34 linear ft

All dismantled window treatments shall be staged in an orderly fashion and grouped by item type (for example, all blinds shall be grouped together, etc.). Contractor is responsible for ensuring that a code compliant path of travel is maintained for the duration of the dismantling and staging.

Dismantle Location Deliver no

Deliver no Later Than

Library of Congress, James Madison Building, 101 Independence Ave SE, Washington, D.C. 20540

The contractor shall fully coordinate all aspects of the dismantling and staging with the LOC Contracting Officer’s Representative (COR) prior to start of work. The contractor shall finalize the dismantle schedule with the COR at least five business days prior to the planned dismantle date.

2.2.2 Window Treatment Installation Services

All window treatments shall be installed according to the approved installation plans in Addendum A, Task Order 1 – DWG. Contractor is responsible for ensuring that a code compliant path of travel is maintained for the duration of the installation. The contractor will be required to perform a check and review of all Window Treatment parts and components prior to installation to identify missing or damaged product prior to start of window treatment install. The contractor must notify the COR immediately if missing product is discovered.

The contractor is also responsible for binding, stacking, clearing and trash removal of all product packaging upon completion of window treatment installation. The contractor will leave all work areas clean and free of all debris.

The contractor will attend a walk-thru with the COR within 72 hours after window treatment installation is complete to generate a punch list.

Window Treatment installation services shall be provided at the following location/s and within the following dates:

Installation Address Install Start no

Install Complete no Later Than

Library of Congress, James Madison Building, 101 Independence Ave SE, Washington, D.C. 20540

The contractor shall fully coordinate all aspects of the installation with the LOC Contracting Officer’s Representative (COR) prior to install. The contractor shall finalize the installation schedule with the COR at least five business days prior to the planned install date.

3. HOURS OF OPERATION

All deliveries and installation services shall occur during the following hours:

[x] Normal Business Hours [ ] After Hours [ ] Weekends (8:30am – 5:00pm)

4. KICK-OFF MEETING

The Contractor shall hold a meeting with the Contracting Officers Representative (COR) to review a detailed project plan no later than 8/25/2025, to confirm the anticipated delivery dates, and to identify the date the product will be ordered.

5. PERIOD OF PERFORMANCE

The period of performance for 25-300f Conference Room AV Drapes is: 60 days beginning on date of task order award. All work must be scheduled to complete within this timeframe and per the schedule outlined in the kick-off meeting. Any modifications or extensions will be requested through LOC Contracting Officers. All punch list items must be performed per the direction of the base IDIQ contract.

6. POC: CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Library’s Space Utilization Planning and Design (SUPD) team is responsible for the overall success of a planned renovation project and the day-to-day coordination with project stakeholders and vendors. SUPD develops and maintains the project schedule and ensures the work performed meets compliance standards.

COR Identification and Contact Info:

Name of COR E-mail Phone

TBD TBD TBD

Addendum A Task Order 1 - DWG

25-300f Window Treatments Product & Related Services Task Order #1 –Conference Room

Existing Front Drape