030ADV25R0021.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

See SCHEDULE

030ADV25R0021 03-24-2025

Leonard, David (202) 707-1536 04-18-2025

1:00 PM EDT

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Sections D&F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

See CONTINUATION Page

X X

Leonard, David

030ADV25R0021

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN 2021)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.242-15 STOP-WORK ORDER (AUG 1989)

F.2 52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

F.3 52.247-34 F.O.B. DESTINATION (NOV 1991)

F.4 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (SEP 2024)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.201-2 ORDERING OFFICERS (OCT 2013)

H.3 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.4 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

H.5 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

H.6 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

H.7 LC52.216-1A ORDER PLACEMENT - ALTERNATIVE ORDERING PROCEDURES (FEB 2015)

H.8 LC52.237-1 KEY PERSONNEL (AUG 2014)

H.9 LC52.237-2 CONDUCT OF WORK (MAY 2015)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

030ADV25R0021

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.3 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025)

I.4 52.216-18 ORDERING (AUG 2020)

I.5 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.6 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.7 52.232-36 PAYMENT BY THIRD PARTY (MAY 2014)

I.8 LC52.212-3 INCORPORATION OF CONTRACTOR PROPOSAL (JUN 2016)

I.9 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.10 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.11 LC52.228-70 INSURANCE REQUIREMENTS - WORK ON LIBRARY PREMISES (DEC 2014)

I.12 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

I.13 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

K.2 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L.2 52.211-6 BRAND NAME OR EQUAL (AUG 1999)

L.3 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF (JUL 2016)

L.4 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

030ADV25R0021 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a single award Indefinite Delivery/Indefinite Quantity (IDIQ) contract. Orders issued under the IDIQ contract will be firm-fixed priced.

Contract Minimum: $100.00

Contract Maximum: $249,000.00

This IDIQ’s Period of Performance will be 5 years, consisting of a single, five-year ordering period. Firm fixed prices for each task order will be developed using the rates identified in attachment J-1.

Given multiple product lines may be offered, the contract pricing may be based on a mix of commercially available and GSA established pricing. Contractor shall provide access to an online version of the price list to the Contracting

Officer and COR. The price list shall indicate a date and time for the most recent change, update or refresh. While the underlying prices may change during the life of the contract the discount rates under this contract shall remain fixed.

(End of Clause)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 5.00 LOT _______________

Window Treatment and Related Services Contract Period: Base POP Begin: 08-19-2025 POP End: 08-18-2030

GRAND TOTAL _______________

030ADV25R0021 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

A. BACKGROUND

The Library of Congress (“Library”) Space Utilization, Planning and Design (SUPD) provides space planning, interior design procurement and construction management services (in conjunction with the Architect of the Capitol

(AOC) for all Library facilities. SUPD also monitors, plans, designs space requirements, and maintains an efficient and cohesive facility aesthetic for all Library buildings. The Library’s Capitol Hill Campus includes the James

Madison Memorial building (2,007,895 SF), the John Adams building (968,161 SF), and the Thomas Jefferson building (817,555 SF). The Library’s other buildings are: St Cecelia’s Special Facility (44,109 SF), Ft. Meade Book

Storage Modules (117,282 SF), the Cabin Branch Facility (106,651SF), and the National Audio-Visual Conservation

Center (NAVCC) in Culpeper VA (415,000 SF). Projects managed by SUPD range in scope from designing secured collections storage and processing facilities, to renovating and updating training centers and commercial office environments.

The Library buildings are all operational, and the Contractor shall assume that all work under this contract will take place in occupied buildings with controlled access.

B. SCOPE

The Contractor shall provide a wide array of commercial window treatments, products, & related services, including window treatment installation, and window treatment repair services. The contractor shall also provide product specification, shop drawings, and project management services, and shall perform work at all Library of Congress buildings.

C. REQUIREMENTS

The Contractor shall manage window treatment product and services task orders, and provide, specify, and install a variety of window treatment products and hardware; provide window treatment repair and cleaning services. The

Contractor must ensure that at a minimum all window treatment products and services conform to specifications and standards stated in this contract.

The Contractor shall also provide products and services for urgent requirements. Urgent requirements are time sensitive initiatives or purchases to fulfill a compelling need, which must be fulfilled within a period that is shorter than the standard lead-time. The schedule for such requirement(s) may require using quick ship products in lieu of longer-lead time manufacture or about a 50% accelerated installation schedule. Contractor shall respond to urgent requirements as designated by the COR, which may require contractor personnel to be onsite at the Library within two (2) hours after notification by the COR to the Contractor.

D. GENERAL

The contractor will need to ensure that their products include options that coordinate with all existing window treatments in the Madison, Adams, and Jefferson Bldgs. Prior to start of a window treatment task order, the contractor must assess the existing site conditions and field measure every window as they may be slightly-different-in-size. The Contractor shall notify the COR of any field conditions that need to be modified or addressed prior to the start of work.

Window treatment products must pass the following tests:

1. NFPA 701 Vertical Ignition Test – Test Method 1, Test Method 2 – Pass

2. ASTM D6413 Vertical Ignition Test – Pass

3. NFPA 701 Test Method #1, Small Scale -2010 Edition.

4. UL 2818 – 2013 Greenguard Certificate of Compliance for Low Chemical Emissions – Gold Standard.

E. PRODUCTS, SERVICES, AND SPECIFICATIONS

1. The contractor will provide, at a minimum, the following products:

a. Drapery (lined) and Sheers

1. Selection must include the following: 100% inherently fire-retardant yarns, Seamless or minimal seams, fully traversable sheer draperies; This is to fulfil the requirements for custom drapery/sheers options for a variety of spaces.

i. Recommended – Off-site process for flame retardant treatment.

ii. Problems with spray on flame retardant: uneven coverage, fabric damage, trouble cleaning fabric.

1. Please refer to NFPA 909 Handbook Section 16.3 Public Areas, 16.3.1

Drapes, Curtains, Props. 16.3.1.1 Fire-Retardant Treatments. 16.3.1.1.1.

& 16.3.1.1.2.

2. Options may include – wand to open/close draperies/sheers; over-sized window sizes, for example 295” wide x 95” high. Tripple fullness with finger pinch pleating, Rolled hem over beaded chain weight, side hems 1 ½” double turned blind stitch.

3. Preference At window HVAC units, stop drapery/sheer length at HVAC units, do not extend to floor.

Avoid interaction between drapery/sheer length and electrical equipment, cords.

4. Typical approved sheer fabric or equal:

a. Manufacturer: Integra Fabrics; Pattern (woven not printed) – Rosen; Pattern Direction –

Railroaded; Color – White; Style – Abstract, Contemporary, Stripe; Seamless Sheers;

Content – 100% FR polyester; Weight – 11.1 oz/yd; Width – 118”; Repeat – 2.28” H x 7.87” W; Pattern – Railroaded; Weave – open 25.1 to 50 percent; Texture – smooth, twill; Drycleaning recommended. Flammability – meets NFPA 701.

b. Other Manufacturers’ products meeting the requirements specified and having similar characteristics will be acceptable.

b. Stage Curtains and Conference Room AV Curtains:

1. Selection must include the following: Traveler Curtains in 2 panels plus valance; 100% fullness; Typical approved: 27-25 oz. Charisma Synthetic Velour, IFR that is Inherently Fire Retardant (IFR) with matte finish; fully lined in IFR black fabric.

2. Options may include: box pleat, inverted box pleat, shirring, pinch pleat, knife pleat, ripple fold, etc; side hems double fold and blind stitched; bottom hem has chain or hem tape; tracks and top finish hardware -provide options appropriate with weight, length, height, look, required manual or motorized operation;

Optional back-packing – stacks from off stage pocket, not at opening.

c. Blinds – Horizontal, operable

1. Grade A: 2” & 1” wood or wood look blinds with plain matching valance, mounted to trim.

a. Options must include – cordless lift; tilt rod in matching finish; braided ladders and ladder tape;

over-sized window sizes, for example 65” wide x 124” high. Provide increased slat count per foot or decreased pitch (rung spacing) appropriate to darken space and block glare when blinds are fully closed. Custom – tilt rod – provide length to windowsill. Custom – provide hold down brackets at blinds installed on doors.

b. Typical approved –

i. Manufacturer: Graber: Collection - Traditions Wood-Painted Program; Graber Color -

Painted #1840 Pearl.

ii. Manufacturer: Graber: Collections – Traditions Wood-Stained Program; Graber Color –

Stained #1641 Dark Walnut.

iii. Manufacturer: Graber: Collection - Traditions Wood Blinds, or equal with Benjamin

Moore #819 ladder tape.

iv. Other Manufacturer’ products meeting the requirements specified and having similar characteristics will be acceptable.

2. 1” aluminum blinds with matching valance, mounted with matching hardware.

a. Options may include – cordless lift; tilt rod in matching finish; braided ladders in matching finish; over-sized window sizes, example: 58” wide x 106” high. Provide increased slat count per foot or decreased pitch (rung spacing) appropriate to darken space and block glare when blinds are fully closed. Custom – tilt rod – provide length to windowsill. Custom – provide hold down brackets at 1” blinds installed on doors.

b. Typical approved:

i. Manufacturer - SWF Contract; Classic 1” Cordless Aluminum Horizontal Blinds;

Slats – 1” wide x .006” thick of 5000 series cold-rolled aluminum of corrosion-resistant flexible product, processed to be smooth. Tilt wand; Headrail – 1” high x 1-1/2” wide x ¼” thick U-shaped steel with finishes, color to match; Bottomrail

– .025” thick, enclosed tubular shape, low to zero VOC finishes; Color – match existing James Madison Memorial Building window blinds - #62 Char Brown, or equal.

ii. Other Manufacturer’s products meeting the requirements specified and having similar characteristics will be acceptable.

3. Shutter Blinds –Arch Fan Shutter (at half round inoperable windows). Grade A; 2” wood or wood look blinds custom mounting frame/trim.

a. Options must include – custom frame fitting window, full coverage to obscure light.

b. Typical approved–

i. Manufacturer: Graber: Collection - Traditions Wood-Painted Program; Graber Color - Painted #1840 Pearl.

ii. Manufacturer: Graber: Collections – Traditions Wood-Stained Program; Graber Color – Stained #1641 Dark Walnut.

iii. Other Manufacturer’ products meeting the requirements specified and having similar characteristics will be acceptable.

4. Roller Shades for light control and privacy

a. Options must include – both manually chain, or wand operated shades, (cordless lift) and electronically operated shades.

b. Typical approved: To match NAVCC exterior building window treatment.

1. Manufacturer: Mechoshade Systems, Inc. Both 1-layer shades and 2-layer shades.

i. Single shade Mechoshade Thermoveil vertical weave (color beige); light reduction = 50%. Valance covers the entire roller assembly. Entire facility.

ii. Double shade – Mechoshade, Black Out (color mid-grey); Light reduction 99%.

Side channels block light leaks 2-3% openness. Valance covers the entire roller assembly. Mostly conference rooms.

2. Other Manufacturer’ products meeting the requirements specified and having similar characteristics will be acceptable.

5. Black-out Shades for light control at exhibits, etc.

a. Options must include - operable by hand. Oversized window sizes, example 65” wide x 124” high.

b. Typically approved: provide two color black-out shades; exterior face of shade to match adjacent window treatments on exterior of building; interior face of shade to match interior space décor.

1. Manufacturer: Draper – LightBloc FlexShade providing complete light blocking assembly -side channels, sill, channel fabric retention system.

2. Other Manufacturer’ products meeting the requirements specified and having similar characteristics will be acceptable.

6. Window Glass Film for privacy or decoration

a. Options – select product with lowest minimum order. LOC to storage overage.

1. Typical approved:

i. Manufacturer: 3M - Dusted Crystal White, 3.2 mil semi-private decorative film, 7725SE-314 or 3M Frosted Crystal White, 4.7 mil more private decorative film, #7725SE-324.

ii. Manufacturer: SOLYX Glass Finishes – Dusted Crystal SX-3140, White, 2 mil cast vinyl, adhesive clear/pressure-sensitive, semi-private decorative film, meets ASTM E84, NFPA 101, Class A. zero VOC content.

iii. Other Manufacturer’ products meeting the requirements specified and having similar characteristics will be acceptable.

7. Vertical Blinds

a. Options must include – operable by hand. Oversized storefront windows floor-to- ceiling.

b. Match existing product in color, dimensions, operations.

8. Hardware & Track Systems

a. Options:

1. Operational Method – one-way, two-way, multiple, non-cord operated, hand operated, motorized, remote control operated.

2. Cordless Lift System

3. Track – drapery track

4. Roller shade – motorized head rail, chains, and cords

5. Blackout fascia, side, top, and sill channels.

6. Traverse Rods – center draw single or single one-way draw.

b. Typical approved:

1. Manufacturer: Kirsch Drapery Hardware; Architrac Series 94003 Assembled set: Heavy duty ball bearing (for pleated) carriers; fully assembled with all necessary components; wall or ceiling hung with support brackets @ 48” or less; steel baton (possible custom length) attached to lead master carriers; color – TBD, anodized or bronze; two-way draw for 40’ maximum track length;

wheeled master carrier – prefer panels butt together at center; ball bearing wheeled carriers – 25 mm ball bearing carriers.

2. Other Manufacturer’ products meeting the requirements specified and having similar characteristics will be acceptable.

2. All components shall be provided by a single source for hardware, mountings, and fastenings.

3. Replacements: If replacement of an existing product with the same product is not possible, replace with like product matching existing materials, colors, specifications, hardware, etc. or provide appropriate alternative for review/approval.

4. Product delivered to the building site in original unopened containers bearing the manufacturer's name, brands, stock names, production run, project identification, and handling instructions. Materials shall be protected from environmental conditions.

5. Product shall be transported in a manner that prevents damage and distortion.

6. Products shipped to the Library shall be labeled with the manufacturer’s name or trademark, model number, description, and date (month and year) of manufacture legibly marked in dark ink, and Library Project number and Point of Contact (POC) on the product’s packaging.

7. Contractor shall deliver the products as specified in the order. Contractor must adhere to the dates and locations defined in the order. Contractor shall coordinate delivery dates with the COR. Contractor is responsible for verifying all procedures required for delivery prior to the date of delivery. Contractor shall verify delivery times, location(s), site restrictions, security restrictions, and contact requirements.

8. As specified in the order Contractor shall provide Just-In-Time (JIT) delivery by the date and to the location specified in the order.

9. Contractor must provide free storage for thirty (30) days after the delivery date specified in the order.

10. If the Library notifies the Contractor that it is unable to accept delivery at the location specified in the order, Contractor shall deliver the product to an alternate address no more than sixty (60) miles from the original location in the order, provided the Library gives written notice within seventy-two (72) hours of the scheduled delivery date.

11. Fabrication

a. Tolerances – Industry standard. Fabricate window treatments width ½” less than opening. For blinds and shades ensure the window treatment fills the opening.

12. Warranty – Lifetime warranty for all product materials, components, and working parts.

13. Fabricators and Manufacturers must have a minimum 5 years of experience providing commercial drapery/window treatment fabrication.

14. The Library is aware that the nature of installing window treatments may at times require additional ancillary products not listed above or special finishes not available on GSA contract or that cannot be determined ahead of time. This contract will allow for the purchase of such ancillary products in such that their value does not exceed more than 20% of the total product cost of an order.

F. REPAIR & CLEANING & INSTALLATION SERVICES

1. Cleaning: The Contractor shall provide repair and cleaning services for new and existing product in the Library’s Buildings.

a. Cleaning: include services to remove, transport, dry-clean or clean, deliver, reinstall window treatments;

providing all tools, equipment, material, and labor. Repair, cleaning, and installation services will be required during normal and after hours as well as off-site work.

b. Offeror must provide the Safety Data Sheets for all window treatment chemicals they plan to use to execute work under this contract with proposal submission. The Library will review the Safety Data Sheets and inform the Contractor if the products are approved for use in the Library and under what conditions within 30 days of receipt. When the Contractor proposes to use a new material or product during the life of this contract, then the Contractor must provide the Safety Data Sheets for review and approval by the Library 30 days prior to the start of work or with estimate.

c. If in reviewing the MSDS sheets the Contractor, COR, or the LOC Safety Office find that the product requires additional ventilation, control, or will emit an odor that may cause a disruption, or poses any potential safety hazard, then the contractor shall perform the work at their off-site facility. This includes the use of cleaning products.

2. Repairs: The Contractor shall provide repair services, on-site and/or off-site as required, for the following window treatment types:

a. Drapery & Sheers

b. Stage Curtains and Conference Room AV Curtains

c. Horizontal Blinds, shutter blinds

d. Roller Shades

e. Blackout Shades/Blinds

f. Vertical Blinds

g. Window Film - removal of glass films and glass coatings.

i. Hardware, including rods, tracks, and controls.

3. Installation:

a. Prior to the start of a window treatment installation, the contractor must assess the existing site conditions and field measure every window as they may be slightly different in size. The Contractor shall notify the COR of any field conditions that need to be modified or addressed prior to the start of work.

b. The contractor shall provide services during normal Library operating hours (Monday – Friday 8:30am till 4:30pm), and after hours and weekends as needed.

c. The contractor shall employ window treatment installation professionals with specific training in commercial window treatment installations.

d. The contractor shall use methods that meet all industry installation standards, safety standards, and best practices for occupied buildings, and shall comply with all standards in effect as of the date of the Contract Documents, unless otherwise indicated.

e. The contractor shall provide installation services for new and replacement product, and re-installation of existing product sent off-site for cleaning or repairs.

f. The contractor shall ensure all manufacturer’s instruction and guidelines are properly followed during the product’s installation.

h. The contractor must notify the COR when any products potentially classified as universal or hazardous waste are brought into and/or removed from the Library’s buildings.

i. The possibility of Asbestos Containing Material (ACM) may exist in the area to be worked. If there is ACM in the area, the Contractor shall not use any mechanical means to remove the ACM. In the event during window treatment install, it is discovered that the ACM must be removed, the Contractor must stop immediately and notify the CO. The Library will provide the Contractor, at time of award, all known locations of ACM and

PACM.

j. Before installation begins, the contractor shall:

1. Verify installation area is clean and free of debris.

2. Comply with requirements before, during, and after installation as recommended by manufacturer's instructions.

k. During the installation, the project site shall be kept neat, orderly, and in a safe condition at all times and all work areas shall be cleaned at the end of each workday.

1. The contractor shall not dispose of any trash or product in Government waste receptacles or leave any hazardous or universal waste at the job site.

l. Job Site Conditions – site survey and appropriate installation method.

1. The contractor must notify the COR 1 week or more in advance of any furniture or equipment that needs to be moved to install window treatments.

m. Government Furnished Property (GFP)

1. Each order will specify Government Furnished Property that will be the subject of repair, cleaning or installation services.

G. SPECIFICATION SERVICES

1. The Contractor shall conduct site visits, make product recommendations, shop drawings, and estimates for product and services to support proposed new window treatment purchases and/or existing window treatment installation and repair requests as specified in the order.

2. The contractor shall recommend, and COR will approve:

a. Fabric – Manufacturer, Pattern, Color, width, pattern repeat size, sample, total yardage.

b. Lining – Manufacturer, color, width, sample, and purpose: to enhance draping qualities of fabric, increase energy performance, protection of drapery fabric from UV rays.

c. Drapery Measurement – width, stacking width, finished width, number of fabric widths, percentage of fullness, finished length, hems and headings, cutting length.

d. Hardware – type, dimensions, and operational method.

e. Hardware Installation Method

3. Samples: When a new non-standard product is to be specified, the contractor will provide recommendations and samples for approval. Sample size shall be minimum 12 inch by 12 inch, maximum 36 inch by 36 inch. If fabric has a large repeat pattern (over 12") submit multiple pieces in sufficient quantity to provide representative look.

a. The contractor will provide the specified product in brand new quality, free of visual blemishes and other physical and manufacturing defects.

4. Field Measurements – The contractor is responsible for field measuring to verify all locations and conditions and coordinate fabrication of window treatments. If installation requires attachment to building, the contractor shall provide hardware specifications, shop drawings, and details for approval prior to ordering.

5. Prior to the start of a window treatment procurement project, the contractor must assess the existing site conditions for variables.

6. At the estimate, Contractor must provide the Safety Data Sheets for all window treatment chemicals they plan to use to carry out work under this contract. The Library will review the Safety Data Sheets and inform the Contractor if the products are approved for use in the Library and under what conditions within 30 days of receipt.

7. The contractor must notify the COR when any products potentially classified as universal or hazardous waste is brought into and removed from the Library’s buildings.

H. PROJECT MANAGEMENT SERVICES

1. The Contractor shall provide project management services for all orders under the contract. The Contractor shall identify in the Key Personnel section of this contract an individual that will serve as the Contractor’s PM for each order. The Contractor’s PM shall serve as the single point of contact for this contract. The Contractor’s PM shall coordinate all services, deliveries, perform quality assurance, oversee Contractor staff and all subcontractors, and participate in meetings. The Contractor’s PM shall have the qualifications required for the Contractor’s PM in the Staff Qualifications and Requirements section of this contract.

2. At the request of the COR the Contractor’s PM will meet with the COR for a kick-off meeting to review the objectives, requirements, roles and responsibilities, and the anticipated schedules of an order.

3. The Contractor’s PM shall maintain a record of pertinent communications, project details, current schedules, to ensure that the COR of this contract is fully informed of the status of orders under this contract.

4. The Contractor’s PM shall coordinate all deliveries to the site with the COR designated in the order. The Contractor’s PM shall provide advance notice of site deliveries and comply with all building access requirements and procedures.

5. The Contractor’s PM shall provide two (2) weeks advance notice to the COR designated in the order to arrange deliveries, schedule installs, reserve dock or elevator if required, and ensure the deliveries are properly coordinated.

6. The Contractor’s PM shall provide all badging requests to the COR 30 business days prior to requirements in task order for on-site work to begin. Badging is required but not limited to the following situations:

a. Unescorted after-hours installations

b. Unescorted installations in areas where collections are stored and/or handled.

7. The Contractor’s PM shall provide oversight to ensure the quality of work and installation crews are punctual and presentable.

I. DELIVERABLES

1. Estimates – The contractor shall generate estimates for all orders under the contract. The estimate should list all services and materials needed for the work including an itemized list of all components with part numbers, nomenclature, size, quantity, and finish. For product, the estimate should include the list price or manufacturer’s suggested retail price (MSRP), the discount given under the contract, and the final sell price. For services, the estimate should include the cost in the attached pricing table and the quantity of hours for service required.

2. Safety Data Sheets – At the time of estimate, the contractor must provide the Safety Data Sheets for all window treatment chemicals they plan to use to execute the work under this contract. The Library will review the Safety Data Sheets and inform the contractor if the products are approved for use in the Library and under what conditions they can be used, within 30 days of receipt.

3. Contractor’s PM must provide a monthly report to the COR no later than the 5th day of the month and must include the following information:

a. Active orders

b. Available balance of orders

c. Pending invoices.

d. Status of orders

4. Submittals

a. Shop Drawings

1. If specified in the order, the contractor must provide an elevation and floor plan specifying location, operating controls for all window treatments and hardware.

5. Manufacturer’s specifications and installation instructions for hardware, digital copy.

6. Maintenance & Warranty Information, digital copy.

7. Test Reporting – provide certified test results or included with SDS, digital copy

8. Below is a general deliverables schedule for the orders; the schedule will be adjusted to accommodate requirements specified in individual orders.

(Task Order) Project Management Deliverable Number of Days

Kick Off Meeting TBD at Task Order Level

Meeting Minutes TBD at Task Order Level

Project/Program Schedule TBD at Task Order Level

Cost Estimate TBD at Task Order Level

Installation Schedule (within 5 days of Kickoff) TBD at Task Order Level

Punch List Two weeks after end of installation

(Task Order) Installation Deliverable Number of Days

Warranty Information TBD at Task Order Level

Installation Drawings TBD at Task Order Level

Installation Instructions TBD at Task Order Level

Installation Schedule TBD at Task Order Level

Post Installation Orientation/Training TBD at Task Order Level

8. Key Personnel Qualifications and Requirements

a. Contractor shall have full-time employees with qualifications, expertise, and experience in relevant disciplines to support the Library’s requirements. Contractor’s staff shall have the necessary training and experience for the performance of services under this contract. The following are designated as Key Personnel under this contract:

1. Contractor’s Project Manager

2. Lead Installer

3. Quality Control Manager

b. Staff Qualifications

a. Contractor’s Project Manager (PM): The Contractor’s PM must have a minimum of 5 years of window treatment product sales and installation experience and have the following:

1. The ability to communicate effectively orally and in writing

2. Experience in preparing written reports, correspondence, and briefing clients and management personnel.

3. Excellent problem-solving skills

b. Lead Installer: The Lead Installer must be product-certified and have 5 years’ experience installing all products indicated in this contract.

c. Quality Control (QC) Manager: The Quality Control Manager shall provide the services of a Quality Control Manager (QCM) for this contract. The QCM shall have at least five (5) years of experience in quality control for products and services provided under this contract and must be knowledgeable in applicable trade’s codes, criteria, standards, and guidelines for commercial window treatments products and services. The PM may also serve as the QCM.

9. Replacement of Key Personnel: Replacement of a Key Personnel member must include a minimum seven (7) day transition period between the departing employee and the newly arriving employee to ensure a smooth, seamless transition, unless otherwise determined by the Contracting Officer. The dates of this transition period shall be made known to the Library. The Library shall incur no additional costs associated with the replacement and transition of Contractor employees. There shall be no delay in the project delivery schedule as a result of the Contractor changing any employees.

10. Transition Plan: In the event the Contractor is required to transition the services identified in this contract due to contract expiration or termination, the Contractor shall provide a transition plan to the Contracting Officer for approval. The Contractor shall support the transition plan within the timeline agreed upon by the Contractor and the Contracting Officer. This transition plan shall identify how the Contractor will coordinate with the incoming contractor and with Library personnel to transfer knowledge regarding the status and schedule for all outstanding actions to include orders, invoices, pending orders, and inventory.

030ADV25R0021 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

(End of Clause)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN

2021)

(a) SAFETY. Trucks making deliveries to the Library of Congress must meet the following minimum clearances: 13 ft high, 9 ft wide and 20 ft long. Contractor vehicles exceeding that limitation shall not be permitted access to the Loading Dock area. The Contractor shall ensure that ceiling; doors or walls are not disturbed or damaged. The Contractor shall be held responsible for all costs of repairs to ceiling, doors, etc. and any secondary damage resulting from that damage. The maximum ceiling height inside the loading dock is 14′-8″.

(b) SECURITY. The contractor must adhere to all Library of Congress and U.S. Capitol Police physical security protocols and offsite screening procedures. These requirements may change during the course of the contract and it is the responsibility of the contractor to stay in compliance with current regulations. The most current procedures for accessing only the Madison Loading Dock are as follows:

(c) SCREENING PROCESS FOR ALL VEHICLES COMING TO LIBRARY OF CONGRESS LOADING DOCKS & JEFFERSON EAST

PARKING LOT FREIGHT ELEVATOR

Process includes all trucks, cars and vans coming to the LC Capitol Hill campus. All contractors are now required to notify the Off-Site Delivery Center (OSDC) no later than 24 HOURS PRIOR TO ARRIVAL (48-72 hours if possible)

Contractors are required to have a letter on file with the U.S. Capitol Police. The letter must be on company letterhead accompanied by signature of the owner, president or manager and sent directly to the OSDC email:

OSDCAdmin@USCP.GOV and the COR. The letter shall be protected with a password, and the password shall be sent separately. Requests for access must be renewed every year and should contain the following information:

1. Company Name,

2. Drivers/Employee Names requiring access,

3. Social Security Number for each Driver/Employee,

4. Date of Birth for each Drive Employee,

5. Driver License Number,

6. Vehicle make, model, tag number,

7. Building(s) to be accessed,

8. COR’s name and phone number, 030ADV25R0021 Section D

9. Contract number

All deliveries must include a Bill of Lading and designate a Library Point of Contact (POC) name and telephone number for deliveries. If making more than one delivery on the Hill, make the Library of Congress your last stop. If you do not, you will have to go through the screening process again after leaving the Library.

Vehicles leaving the Library are not resealed.

(d) DELIVERIES BEFORE 3:00 P.M. – OFF-SITE DELIVERY CENTER (OSDC)

The OSDC is open Mon-Fri. 4:30 a.m. to 3:00 p.m. at 4700 Shepherd Parkway S.W. for screening by the U.S. Capitol Police. Once cleared, proceed to D Street and Delaware Avenue S.W. (open Mon-Fri.4:45 am – 3:00 pm) to gain access to Capitol Hill. The OSDC phone number is (202)224-0202.

When a vehicle enters the OSDC:

1. Drivers information is checked.

2. Truck unloaded and material X-rayed and screened.

3. Material is replaced and the vehicle is sealed.

4. Vehicle proceeds to Delaware Avenue, seal is verified, and truck is cleared to first destination.

5. If multiple deliveries on the Hill the vehicle will be resealed upon departure from each delivery location – except the Library of Congress.

6. Vehicle arrives at the Library of Congress. The seal is verified and removed by the police.

(e) DELIVERIE S AFTER 3:00 P.M. Weekdays or Saturday – ALL DELIVERIES / WITH COORDINATION WITH USCP LIBRARY DIVISION (Exception basis for same day delivery only)

Provide all information as above and copy the Library Division at police_support@loc.gov (underscore between police and support) and a fax to (202) 707-1030 and include the estimated arrival time. The inspection location is the 600 block of New Jersey Ave. S.E., and C St NW near the power plant. Call the Library Division at (202) 707-1000 who will arrange for the vehicle to be swept. The vehicle will then be escorted to the Library. All containers have a designated placement location and the Contractor shall not leave any container in any area except those identified in this contract. This expressly designates Independence Avenue, C Street, 1st, 2nd, 3rd Streets and East Capitol Street, SE as areas off limits for staging of containers. All delivery vehicles shall have clearly identified company signage. Driver and all onsite staff shall wear distinguishable company uniform and/or company ID. The Contractor shall not travel beyond the dock area of the Madison Loading Dock. The Contractor shall comply with the Library security procedures. Contractor will be briefed by the COR on Library’s security procedures currently in effect. The security procedures vary periodically.

(End of Clause)

030ADV25R0021 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.242-15 STOP-WORK ORDER (AUG 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work order is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either—

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if—

(1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage;

provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon a proposal submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

(End of Clause)

F.2 52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

(a) If the performance of all or any part of the work of this contract is delayed or interrupted (1) by an act of the Contracting Officer in the administration of this contract that is not expressly or impliedly authorized by this contract, or

(2) by a failure of the Contracting Officer to act within the time specified in this contract, or within a reasonable time if not specified, an adjustment (excluding profit) shall be made for any increase in the cost of performance of this contract caused by the delay or interruption and the contract shall be modified in writing accordingly. Adjustment shall also be made in the delivery or performance dates and any other contractual term or condition affected by the delay or interruption. However, no adjustment shall be made under this clause for any delay or interruption to the extent that performance would have been delayed or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an adjustment is provided or excluded under any other term or condition of this contract.

(b) A claim under this clause shall not be allowed—

(1) For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved; and

(2) Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the delay or interruption, but not later than the day of final payment under the contract.

(End of Clause)

F.3 52.247-34 F.O.B. DESTINATION (NOV 1991)

(a) The term "f.o.b. destination," as used in this clause, means—

(1) Free of expense to the Government, on board the carrier's conveyance, at a specified delivery point where the consignee's facility (plant, warehouse, store, lot, or other location to which shipment can be made) is located; and

(2) Supplies shall be delivered to the destination consignee's wharf (if destination is a port city and supplies are for export), warehouse unloading platform, or receiving dock, at the expense of the Contractor. The Government shall not be liable for any delivery, storage, demurrage, accessorial, or other charges involved before the actual delivery (or "constructive placement" as defined in carrier tariffs) of the supplies to the destination, unless such charges are caused by an act or order of the Government acting in its contractual capacity. If rail carrier is used, supplies shall be delivered to the specified unloading platform of the consignee. If motor carrier (including "piggyback") is used, supplies shall be delivered to truck tailgate at the unloading platform of the consignee, except when the supplies delivered meet the requirements of Item 568 of the National Motor Freight Classification for "heavy or bulky freight." When supplies meeting the requirements of the referenced Item 568 are delivered, unloading (including movement to the tailgate) shall be performed by the consignee, with assistance from the truck driver, if requested. If the contractor uses rail carrier or freight forwarder for less than carload shipments, the contractor shall ensure that the carrier will furnish tailgate delivery, when required, if transfer to truck is required to complete delivery to consignee.

(b) The Contractor shall—

(1)(i) Pack and mark the shipment to comply with contract specifications; or

(ii) In the absence of specifications, prepare the shipment in conformance with carrier requirements;

(2) Prepare and distribute commercial bills of lading;

(3) Deliver the shipment in good order and condition to the point of delivery specified in the contract;

(4) Be responsible for any loss of and/or damage to the goods occurring before receipt of the shipment by the consignee at the delivery point specified in the contract;

(5) Furnish a delivery schedule and designate the mode of delivering carrier; and

(6) Pay and bear all charges to the specified point of delivery.

(End of Clause)

F.4 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

Place of Performance: TBD at Order Level

The Library currently has the following places of performance:

a. Library of Congress Capitol Hill Campus (James Madison Buidling, John Adams Building, and Thomas Jefferson Building, St. Cecelia's Special Faciltiy Services Center) - 101 Independence Ave SE Washington, DC 20540

b. Library of Congress Cabin Branch Warehouses - 1505 Cabin Branch Dr. Landover, MD 20785

c. Library of Congress The National Audiovisual Conservation Center - 18053 Mt. Pony Road Culpeper, VA 22701

d. Library of Congress Ft. Meade - 100 Montgomery Meigs Rd, Fort Meade, MD 20755

The overall period of performance shall be as stated in section B.

The contractor is responsible for determining its hours of operation in fulfilling the requirements of this contract. The Library’s standard operating hours are from 8:30 AM through 5:30 PM, Monday through Friday, excluding Federal holidays. The contractor shall coordinate with the COR for any work to be conducted at Library facilities.

030ADV25R0021 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Leonard, David

Address: Contracts & Grants Directorate

Library of Congress

LA 325

Washington DC 20540-9411

Phone: (202) 707-1536

Email: dleonard@loc.gov

Library Contract Specialist: Dawson, Melinda

Address: Contracts & Grants Directorate

Library of Congress

LA 325

Washington DC 20540-9411

Phone: (202) 893-1625

Email: mdawson@loc.gov

Library Contracting Officer Representative:

Address:

Phone:

Email:

030ADV25R0021 Section G

Contractor Contract Administrator: Provided at time of award

Address: Provided at time of award

Provided at time of award

Provided at time of award

Provided at time of award

Phone:

Email:

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (SEP 2024)

(a) The Contractor shall ensure that all contractor employees, both directly employed and subcontracted, contractors and sub-contractors, who will need regular, unescorted access to Library facilities obtain Library-issued photo identification badges. The Library will issue the ID badges without charge. The Contractor shall schedule with the COR time for contractor staff to be available to receive Library ID badges prior to starting work. The Contractor shall accurately maintain a list of contractor employee badge numbers and provide updates to the COR upon request.

(b) The Contractor shall provide instruction and ensure that each contractor employee performing work…