Attachment J.8, State Traffic Records Assessment Program (STRAP) Region Coordinator - System User Manual.pdf

State Traffic Records Assessment Program (STRAP) Region Coordinator User Manual

10/15/2013

Maintained by:

Traffic Safety Analysis, Systems & Services, Inc. 1213 Stringtown Road Grove City, OH 43123

STRAP Support:

Kara Mueller: kmueller@tsass.com Phone: (614) 256-1529

Contents Introduction & Access

Other Information

My Profile

Region Tab

Assignment and Response Report

Question Status Short List

Rating Distribution

Assessment Documents

Question Details

Calendar

Timeline

Management

Assessment Tally

Assessment Schedule

Respondent Progress

Assessment Documents

Rating Distribution

Role Distribution

Comprehensive Assessment Response Report by Module

Comprehensive Assessment Response Report by Question

Ballot Progress – Assessment Level

Ballot Progress – Module Level

Finding Progress

Finding Report

Default Report Settings

Introduction & Access Specific dates for each period will be available once an assessment has been scheduled. For more detailed information on each date and the assessment process, please see the Traffic Records Assessment Manual.

Kickoff Date The date of the state kick-off meeting.

1st Q&A Start Date Respondents begin answering assigned questions.

1st Q&A Closing Date Respondents finish first phase. Assessors begin reviewing state materials.

2nd Q&A Start Date Respondents begin answering second round of questions.

2nd Q&A Closing Date Respondents finish second phase. Assessors begin reviewing state materials.

3rd Q&A Start Date Respondents begin answering third round of questions.

3rd Q&A Closing Date Respondents finish third phase. Assessors begin reviewing state materials.

Final Findings Close Date Assessors must complete review of state's materials and submit all findings.

Final Report Date Assessment facilitator must have the final report complete.

Report Out Date Facilitator presents final report and summarizes assessment’s findings to the State's TRCC via a webinar.

Those people identified as Region coordinators will receive a token via email that will allow them to access STRAP. A token is an imbedded hyperlink that provides access to the system. It will look very similar to the image below.

Token

Tokens cannot be shared as they are specific to each user. The email containing the token should be saved for the duration the assessment.

Upon accessing STRAP, you will be asked to confirm your participation in the assessment.

Once you have confirmed your involvement, additional tabs and instructions will be available to you.

Region Coordinators will see the progress of the assessment, a welcome message and a section on News and System Status. Region Coordinators also have access to a Region and Management tab.

Other Information The bottom of each screen contains icons to return to the home screen, view help or provide feedback and bookmark your token. The Traffic Records Assessment Advisory is also available for download at the bottom of each page.

General help text and user manuals are available in the STRAP Help System.

Additional help can be found on most screens throughout the system. Clicking on a label or Report Help will pop up a screen with additional details.

Many reports can be exported to simple spreadsheets by using the Export or Download links.

Please use the feedback to provide comments, requests or report bugs. This will allow the administrator with your exact location in the system and the session state at the time your feedback was submitted.

My Profile Visit the My Profile icon to provide all required contact information.

Region Tab Visit the Region tab to review the progress of assignments, responses and ratings.

Assignment and Response Report The assignment and response report is organized by module and displays the number of questions assigned out of the total number for each module, if all questions have been assigned to at least one person, the number of respondents assigned, the number of responses submitted out of the number expected and whether or not all responses have been submitted.

Question Status Short List Select a module below to populate this report. It displays detailed information for each question, including whether or not that question has been assigned to a respondent, the number of respondents assigned that have submitted a response, if all responses have been submitted, and the current module leader finding.

Rating Distribution The number of questions from each ranking of importance (as defined in the assessment advisory) and the rating received. For example, 123 questions with a rank of very important received a rating of meets the standard of evidence.

Assessment Documents View all documents that have been uploaded to the Document Library for this assessment. Click on the download icon to view a document.

Question Details Select a module, sub-module and question to view question details without having to refer to the advisory.

Calendar Displays a monthly calendar with important assessment due dates.

Timeline A listing of all important assessment dates. An arrow indicates the current phase and next due date.

Management The management section provides summary reports based on your role for each assessment.

Select an Assessment and role and click Update to view available reports and charts. Please note that each report is pulling in live data based on the current phase of the assessment, except for the two comprehensive reports.

Region Coordinators may see the following reports and charts:

• Assessment Information area:

o Assessment Tally o Assessment Schedule o Respondent Progress o Assessment Documents o Rating Distribution o Role Distribution o Comprehensive Assessment Response Report by Module o Comprehensive Assessment Response Report by Question

• Assessor and Module Leader Progress o Ballot Progress – Assessment Level o Ballot Progress – Module Level o Finding Progress o Finding Report

Assessment Tally This interactive report displays information about module assignments and the number of questions answered in each module.

There are five reports available in this section under the Reports dropdown box.

1. Primary Report – This report contains a summary of information contained within the other tally reports. Please see the reports below for details on each column.

2. Participation Report – Number of respondents assigned to questions within each module, the number that have responded to at least one question and the number of assessors assigned to each module.

3. Questions Tally

• Unique Questions – Total number of questions in each module as set by the assessment advisory.

• Unique Assigned – Number of questions that have at least one respondent assigned.

• Unique Submitted – Number of questions that have at least one response submitted.

• Unique Completeness – Unique Submitted divided by Unique Assigned.

• Total Assignments – The total number of question assignments for all respondents in the module.

• Total Submissions – Sum of the number of responses submitted out of the number assigned.

• Total Completeness – Total submissions divided by total assignments.

4. Rank Report – Each question has been given a rank in the assessment advisory. This report displays the number of very, somewhat and less important question in each module.

5. Rating Report – The number of question in each module that are currently rated as Meets, Does not Meet or Partially Meets the standard of evidence as well as the number of assessors assigned to each module.

Assessment Schedule This report displays important assessment dates.

Respondent Progress The Respondent Progress chart displays the progress of all respondents in providing answers to their assigned questions for the selected assessment. The information can also be narrowed down by selecting a module.

Assessment Documents View all documents that have been uploaded to the Document Library for this assessment.

Rating Distribution This report displays the ratings received for questions, separated by module.

Role Distribution This report displays the role distribution for the state’s assessment.

Comprehensive Assessment Response Report by Module This report displays the number of questions within each module that have had at least one response during the life of that assessment. The total number of questions per module is also displayed so that a coordinator may quickly determine whether or not all questions within each module have been answered at least once. Please note that this does not determine which questions have/have not been answered during the current phase, but over the entire assessment.

Comprehensive Assessment Response Report by Question This report is a detailed view of the questions that have never had an answer and/or questions that have had at least one answer at some point during the assessment. This lets the coordinator quickly identify the specific questions that have never been answered.

Ballot Progress – Assessment Level Displays a bar chart of the progress of the assessors in completing ballots.

Ballot Progress – Module Level Displays a bar chart of the progress of the assessors in completing ballots by module.

Finding Progress This report displays the progress of each module leader in completing their findings. As findings are completed, they can be seen in the Finding Report.

Finding Report The finding report displays findings for each question as they are submitted by module leaders. This report may be filtered and queried. Depending upon the current assessment phase, the Clarification Request field may or may not be visible.

A download option is available at the bottom left of the report.

Default Report Settings Allows the user to determine which reports automatically display upon enter the Management area.