693JJ920R000012 Traffic Records Technical Assistance GO Teams (Amendment 0001).pdf

(x)

693JJ920R000012

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

693JJ9

Washington DC 20590 1200 New Jersey Avenue, S.E.

Office of Acquisition Management National Highway Traffic Safety Adm

04/07/20200001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/26/2020

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Title: Technical Assistance GO Teams

This amendment is issued to post answers to questions received during the Solicitation Q&A period.

Therefore see the attached document for responses to questions received prior to the Q&A cut-off date for this RFP, (i.e. Attachment A, Q&A Responses).

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Reba Dyer

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

TEL: EMAIL: reba.dyer@dot.gov

4-7-2020

RFP 693JJ920R000012

Title: Technical Assistance GO Team (Task Order 2) Attachment A, Q&A Responses

Q1. Attachment J.14, Section L, Instructions, Conditions and Notices to Offerors; Section L.1, Proposal Delivery; Subsection When/Where/How to Submit (page 28)

Question: The RFP instructs that technical and price/cost proposals should be submitted electronically via email. Is there a file size limitation on email?

If so, are offerors allowed to send separate emails (i.e., all attachments for Volume I as one email, all attachment for Volume II as a second email, all attachments for Volume III as a third email?)? Is there a file naming convention that is preferred?

Is there a file naming convention that is preferred?

NHTSA Response 1: Yes, technical and price/cost proposals should be submitted electronically via email. Yes, there is a file size limitation on email and the limit is 75MB.

Yes, offerors are allowed to send separate emails (i.e., all attachments for Volume I as one email, all attachment for Volume II as a second email, all attachments for Volume III as a third email). But, if you are able to send all Volumes with their attachments in one email and it does not exceed the size limitation of 75MB this method will be acceptable. If you are unable to submit all Volumes and attachments due to the size limitation, you may send them separately.

No, there is not a preferred file naming convention.

Q2. Attachment J.14, Section L, Instructions, Conditions and Notices to Offerors; Section L.3, Proposal Format; Subsection Volume I – Technical Proposal (page 29) Section L, Instructions, Conditions and Notices to Offerors; Section L.6, Proposal Content (pages 65-66)

Question: The RFP states “The electronic submission(s) shall be submitted in a format compatible with Microsoft Office.” Does this mean that a Word document is preferred, rather than a combined PDF document?

NHTSA Response 2: The Offerors can choose to submit a Word document or combine documents as a PDF. The business cost proposal spreadsheets should be interactive so that the Contract Specialist can verify the calculations used to obtain the final cost.

Q3. Attachment J.14, Section L, Instructions, Conditions and Notices to Offerors, Section L.4, Technical Proposal Instructions (page 30)

Question: Page 30 states “Volume I: Technical Proposal shall be submitted in three (3) parts.”

Please confirm how delivery of Volume I is preferred—separate files for each part, or one document with all parts included therein.

NHTSA Response 3: Volume I, Technical Proposal is preferred to be combined in a PDF with all parts included therein. The email attachment should not exceed the size limitation of

75MB.

Q4. Attachment J.14, Section L, Instructions, Conditions and Notices to Offerors, Section L.4, Technical Proposal Instructions, Subsection L.4.3 Part III: Corporate Experience and Past Performance (pages 30-31)

Question: Please confirm that NHTSA is requesting three additional Past Performance Questionnaires (PPQs) for each task order proposal response, in addition to the three PPQs requested in Volume I: Technical Proposal. If this is not accurate, please confirm that it is acceptable to repeat PPQs in the task order proposals in Volume III.

Is NHTSA expecting the completed PPQ documents to be included in Volume III, Part III, Corporate Experience and Past Performance? If so, please confirm that the PPQs are excluded from the 25-page page count.

If NHTSA would prefer to receive the PPQs directly from the references, where should PPQs be sent?

NHTSA Response 4: No, NHTSA is requesting the offeror to provide a least three (3) separate past performance questionnaires for each task order submission listed in Volume I: Technical Proposal, Part III, Corporate Experience and Past Performance. There is no Volume III listed in task orders (RFP 693JJ920R000015, Traffic Records Assessments and Support) and (RFP 693JJ920R000012, Technical Assistance GO Teams).

No, NHTSA is not expecting the completed PPQ to be included in Volume I: Technical Proposal, Part III, Corporate Experience and Past Performance. The PPQs are excluded from the 25-page count.

NHTSA prefer to receive the PPQ’s directly from the references. Please submit electronically to the attention of Yvonne Green, Contract Specialist, via email at NHTSAOAM@dot.gov with a copy to Yvonne.Green@dot.gov.

mailto:NHTSAOAM@dot.gov

Q5. Is it acceptable to provide PPQs for specific task orders that have been completed under task-order contracts? Or does NHTSA prefer PPQs to reflect overarching contracts of similar size and complexity to this IDIQ?

NHTSA Response 5: To be clear, there are two areas in the solicitation addressing PPQs;

section--- of the solicitation for the overall requirement and section --- of Task Order ---.

In regards to the Task Order, yes, is it acceptable to provide PPQs for specific task orders that have been completed under task-order contracts.

And yes, NHTSA prefer PPQs to reflect overarching contracts of similar size and complexity to this IDIQ as it pertains to the overall requirement.