Attachment J.8 - Past Performance Evaluation Form.pdf
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- Solicitation number
- DCSC-26-RFP-60
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- District of Columbia Government
About this file
This is a Past Performance Evaluation Form (Attachment J.8) used to assess contractor performance on federal contracts. The form requires evaluators to rate contractor performance across five key performance elements: Quality of Services/Work, Timeliness of Performance, Cost Control, Business Relations, and Customer Satisfaction. Each element is rated on a scale from Excellent to Unacceptable using checkboxes.
The form requires the evaluator to provide identifying information including name, title, signature, organization, and contact telephone number, along with details about the contract being evaluated such as contract number, amount, performance period, and type of service received. The evaluator must provide detailed remarks supporting observations of excellent performance and unacceptable performance with supporting data. The accompanying rating guidelines establish specific criteria for each performance level (0 through 5, with a plus option), defining what constitutes acceptable, good, poor, or unacceptable performance in quality, cost control, timeliness, and business relations. The guidelines specify that unacceptable ratings indicate nonconformances requiring major agency resources, while excellent ratings demonstrate exceptional performance levels across multiple categories.
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Page 1 of 2 ATTACHMENT J.8
PAST PERFORMANCE EVALUATION FORM
(Check appropriate box)
Performance Elements
Excellent Good Acceptable Poor Unacceptable
Quality of Services/ Work
Timeliness of Performance
Cost Control
Business Relations
Customer Satisfaction
1. NAME & TITLE OF EVALUATOR:_______________________________________________
2. SIGNATURE OF EVALUATOR:_______________________________________________
3. NAME OF ORGANIZATION: ___________________________________
4. TELEPHONE NUMBER OF EVALUATOR:_________________________
5. State type of service received: ___________________________________
6. State Contract Number, Amount and period of Performance _____________________________
7. Remarks on Excellent Performance: Provide data supporting this observation. (Continue on separate sheet if needed)
8. Remarks on unacceptable performance: Provide data supporting this observation. (Continue on separate sheet if needed)
RATING GUIDELINES
Summarize Contractor performance in each of the rating areas. Assign each area a rating of 0 (Unacceptable), 1 (Poor), 2 (Acceptable), 3 (Good), 4(Excellent), or ++ (Plus). Use the following instructions a guidance in making these evaluations.
Quality Timeless Business Product/Service Cost Control of Performance Relations
-Compliance with -Within budget (over/ -Meet Interim milestones -Effective management contract requirements under target costs) -Reliable -Businesslike correspondence -Accuracy of reports -Current, accurate, and -Responsive to technical -Responsive to contract -Appropriateness of complete billings directions requirements personnel -Relationship of negated -Completed on time, -Prompt notification of contract -Technical excellence costs to actual including wrap-up and problems -Cost efficiencies -contract administration -Reasonable/cooperative -Change order issue -No liquidated damages -Flexible assessed -Pro-active
-effective contractor recommended solutions -Effective snail/small disadvantaged business Subcontracting program
0. Zero Nonconformances are comprises Cost issues are comprising Delays are comprising Response to inquiries, technical/ the achievement of contract performance of contract the achievement of contract service/administrative issues is requirements, despite use of requirements. requirements, Despite use not effective and responsive.
Agency resources of Agency resources.
1, Unacceptable Nonconformances require major Cost issues require major Delays require major response to inquiries, technical/ Agency resources to ensure Agency resources to ensure Agency resources to ensure service/administrative issues is achievement of contract achievement of contract achievement of contract marginally effective and requirements. requirements. requirements. responsive.
2.Poor Nonconformances require minor Costs issues require minor Delays require minor Responses to inquiries, technical/ Agency resources to ensure Agency resources to ensure Agency resources to ensure service/administrative issues is achievement of contract achievement of contract achievement of contract somewhat effective and requirements. requirements. requirements. responsive.
3. Acceptable Nonconformances do not impact Cost issues do not impact Delays do not impact Responses to inquires, technical/ achievement of contract achievement of contract achievement of contract service/administrative issues is requirements. requirements. requirements. usually effective and responsive.
4.Good There are no quality problems. There are no cost issues. There are not delays. Responses to inquiries, technical/ service/administrative issues is effective and responsive, 5.Excellent The contractor has demonstrated an exceptional performance level in some or all of the above categories.
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