Attachment J.16 CPFMD DBB Division 01—General Requirements specification.pdf

SmithGroup: 12808 DC COURTS

4TH FLOOR EAST MAGISTRATE JUDGES SUITE RENOVATIONS

ISSUED FOR 95% CONSTRUCTION DOCUMETNS

14 APRIL, 2021

Table of Contents TOC - 1

TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

NOT APPLICABLE

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY

012500 SUBSTITUTION PROCEDURES

012600 CONTRACT MODIFICATION PROCEDURES

012900 PAYMENT PROCEDURES

013100 PROJECT MANAGEMENT AND COORDINATION

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013216 CONSTRUCTION PROJECT SCHEDULE

013233 PHOTOGRAPHIC DOCUMENTATION

013300 SUBMITTAL PROCEDURES

014000 QUALITY REQUIREMENTS

014200 REFERENCES

015000 TEMPORARY FACILITIES AND CONTROLS

016000 PRODUCT REQUIREMENTS

017300 EXECUTION

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

017700 CLOSEOUT PROCEDURES

017823 OPERATION AND MAINTENANCE DATA

017839 PROJECT RECORD DOCUMENTS

017900 DEMONSTRATION AND TRAINING

019113 GENERAL COMMISSIONING REQUIREMENTS

DIVISIONS 02 – EXISTING CONDITIONS

024119 SELECTIVE DEMOLITION

028216 ASBESTOS ABATEMENT

028217 ASBESTOS ABATEMENT MONITORING

028416 BALLASTS, LAMPS, BATERIES, AND SMOKEDETECTORS

DIVISIONS 03 – 04

NOT APPLICABLE

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

061053 MISCELLANEOUS ROUGH CARPENTRY

062023 INTERIOR FINISH CARPENTRY

064116 PLASTIC-LAMINATE-CLAD ARCHITECTURAL CABINETS

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SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes: General Contractor shall coordinate “Work by Owner” with other elements of the construction project.

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Work by Owner.

5. Work under separate contracts.

6. Future work.

7. Purchase contracts.

8. Owner-furnished products.

9. Contractor-furnished, Owner-installed products.

10. Access to site.

11. Coordination with occupants.

12. Work restrictions.

13. Specification and Drawing conventions.

14. Miscellaneous provisions.

B. The Work includes constructing the Project as indicated in the Contract Documents, which includes but is not limited to:

1. Attachments included in Section J of the Solicitation

C. The complete Project will result in the complete construction, testing, commissioning, and occupancy of the following DC Courts facilities:

1. Fourth Floor East Magistrates Suite - The existing 4th floor suite is approximately 9250 usable square feet and houses magistrate offices, law clerk workstations, judicial administrative assistant workstations and support spaces. The new Magistrate Judges Suite will occupy approximately 14,700 usable square feet that includes its existing area as well as suites to the east and south.

Spaces will include offices, reception area, open area workstations, copy areas, lunchrooms, conference rooms and storage. An existing conference room in the adjacent suite will be reoriented to provide a more uniform demised wall between the two suites. The floor common corridor will also be refinished to meet current DC Courts standards.

D. The Project shall function as an integral part of and be fully compatible with the existing DC Courts system.

E. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

2. Section 019113 “General Commissioning Requirements” for procedures governing commissioning.

1.3 PROJECT INFORMATION

A. Project Identification:

B. Project Name: HCMC Fourth Floor East Magistrate Judges Renovation

C. Reference Number: TBD

D. Owner: District of Columbia Courts

1. Capital Projects & Facilities Management Division

2. 616 H Street, NW, Sixth Floor, Suite 622

3. Washington, DC 20001

E. Architect: SmithGroup

F. Architect's Consultants: Architect has retained the following design professionals who have prepared designated portions of the Contract Documents:

1. The Sextant Group, Inc. (NV5) - Information Technology and Audio Visual design

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2. Maxximus Environmental, Inc. - Hazardous Materials

3. M2H Protection - Security Design

4. Thornton Tomasetti - Structural Design

G. Other Owner Consultants: Owner has retained the following design professionals who have prepared designated portions of the Contract Documents: Any typical entity the Owner wants to define, such as Commissioning, Security, and IT groups. Also, other contractors that typically work for the Owner during every construction project.

1. Security: Johnson Controls Security Services

H. Construction Manager: AECOM

1. Construction Manager has been engaged for this Project to serve as an advisor to Owner and to provide assistance in administering the Contract for construction between Owner and each Contractor, according to a separate contract between Owner and Construction Manager.

I. Web-Based Project Software: Procore administered by Owner and Construction Manager will be used for the purpose of managing communication and documents during the construction stages.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. Type of Contract:

1. Project will be constructed under a single prime contract

B. The Work of the Project is defined by the Contract Documents. Two sets of permit / construction documents will comprise the overall scope of work. (2 phases per construction document drawing set.)

1.5 PHASED CONSTRUCTION

A. The project will be phases across four (4) phases due to limitation of swing space area. The phases are outlined within the contract documents. Contractor shall perform the work in accordance with contractual milestones listed in the Solicitation, B.3, Table 1.

1.6 WORK BY OWNER OR UNDER SEPARATE CONTRACTS

A. General: Cooperate fully with Owner so work may be carried out smoothly, without interfering with or delaying work under this Contract or work by Owner. Coordinate the Work of this Contract with work performed by Owner.

B. Preceding Work: Owner will perform the following construction operations at Project site. Those operations are scheduled to be substantially complete before work under this Contract begins.

1. Removal of Furniture

C. Concurrent Work: Owner will perform the following construction operations at Project site. Those operations will be conducted simultaneously with Work under this Contract.

1. Security

D. Subsequent Work: Owner will perform the following additional work at site after Substantial Completion.

Completion of that work will depend on successful completion of preparatory Work under this Contract.

1. Security

1.7 OWNER-FURNISHED PRODUCTS

A. Owner will furnish products indicated.

B. Owner-Furnished Products:

1. Systems Furniture

2. Case Goods

3. Audio Visual Equipment

1.8 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to areas indicated in the Contract Documents.

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2. Driveways, Walkways and Entrances: Keep driveways parking garage, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building: Maintain all portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

1. Maintain existing egress routes and maintain established egress width of routes from existing building affected by construction operations.

2. Where construction activities necessitate temporary closure or relocation of egress routes or of established egress pathways, ensure proper egress, exiting and way-finding signage is in place prior to such closures or relocations; and ensure that code required maximum travel distances are not exceeded and that the aggregate width of egress provided is at least equivalent to that which existed before the closure or rerouting.

a. A plan for any temporary modifications shall be provide to the Owner and Jurisdiction have

Authority for review and approval, prior to starting any work.

1.9 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy site and existing building(s) during entire construction period.

Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage.

Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

2. Notify Owner and Construction Manager not less than 72 hours in advance of activities that will affect Owner's operations.

B. Partial Owner Occupancy: Owner will occupy the premises during entire construction period, with the exception of areas under construction. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's operations.

Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and authorities having jurisdiction.

2. Provide not less than 72 hours' notice to Owner of activities that will affect Owner's operations.

C. Owner Limited Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed portions of the Work, prior to Substantial Completion of the Work, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and limited occupancy shall not constitute acceptance of the total Work.

1. Construction Manager will prepare a Certificate of Substantial Completion for each specific portion of the Work to be occupied prior to Owner acceptance of the completed Work.

2. Obtain a Certificate of Occupancy from authorities having jurisdiction before limited Owner occupancy.

3. Before limited Owner occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed. On occupancy, Owner will operate and maintain mechanical and electrical systems serving occupied portions of Work.

4. On occupancy, Owner will assume responsibility for maintenance and custodial service for occupied portions of Work.

1.10 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to working hours of 6:00pm to 6:00am., Monday through Friday, unless otherwise indicated.

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1. Weekend Hours: Prior approval of weekend hours is required.

2. Hours for Utility Shutdowns: Shall be on weekends or after normal working hours and must have prior written approval for all shutdowns.

3. Hours for Core Drilling: Shall be on weekends or after normal working hours, after 7:00pm and before 6:00am Monday through Friday.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Construction Manager not less than twenty-one (21) days in advance of proposed utility interruptions.

2. Obtain Construction Manager’s and DC Courts written permission before proceeding with utility interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Construction Manager not less than twenty-one (21) days in advance of proposed disruptive operations.

2. Obtain Construction Manager’s and DC Courts written permission before proceeding with disruptive operations.

E. Restricted Substances: Use of tobacco products and other controlled substances within the existing or new building and on Project site is not permitted. No smoking is permitted within 25 feet of an entrance, operable window, or any out-side air intakes.

F. Employee Identification: Owner will provide identification badges for Contractor personnel working on Project site. Require personnel to use identification badges at all times.

G. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner's representative.

2. The Court Security Officers and US Marshal Service (USMS) will perform unannounced checks to confirm this enforcement requirement.

3. The US Marshal Service (USMS) will perform occasional random sweeps of the construction site with personnel, canine patrols, and/or detection devices. The Contractor will not impede these sweeps and will allow the US Marshal Service (USMS) access to all areas of the site.

4. After installation of data or telecommunications equipment, additional security requirements will be implemented in accordance with SECURITY REGULATIONS.

1.11 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words

"shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S.

National CAD Standard and scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification

Section numbers found in this Project Manual.

1.12 MISCELLANEOUS PROVISIONS

A. Security

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1. Bidding Security Requirements: Bidders are required to comply with security regulations imposed by the occupying agency including any background checks. Access to the project site will be limited to specific times established by the Owner.

SCHEDULE 2 - 2 CONSTRUCTION SECURITY REQUIREMENTS: AFTER AWARD OF

THE CONTRACT, ALL CONTRACTOR EMPLOYEES SHALL BE REQUIRED TO

FURNISH INFORMATION TO ALLOW FOR BACKGROUND CHECKS. ALL

INFORMATION ON THE COMPLETED FORMS MUST BE TYPED AND ALL

SIGNATURES MUST BE ORIGINAL. COMPLY WITH SECURITY REGULATIONS AS

IMPOSED BY THE OCCUPYING AGENCY AND SUBMIT THE FOLLOWING FORMS:

a. Use form Security Clearance Form and Criminal History Request.

2. Secure Access: Notify the Owner/Construction Manager, or his designated representative not less than three (3) days prior to performing work in a security area.

a. Use form Secure Access Request Form.

3. Electrical Closet Access: Notify the Owner/Construction Manager, or his designated representative, not less than three (3) days prior to performing work in an Electrical Closet.

a. Use form Request for Access to Electrical Closet with Instructions.

4. Telecommunications Closet Access: Notify the Owner/Construction Manager, or his designated representative, not less than three (3) days prior to performing work in a Telecommunications Closet.

a. Use form Request for Access Telecommunications Closet with Instructions.

B. General Security Regulations

1. Non-publicity: It is a specific condition of this Contract that the Contractor, or any subcontractors performing work on this project, shall not use or allow to be used any aspect of this project for publicity or advertising brochures.

2. Agency Security Regulations: All persons employed within the boundaries of the property or restricted-access areas therein, and all persons permitted to enter such property and areas shall comply with the security regulations that have been established for this Contract.

a. The Contractor agrees on behalf of himself and all subcontractors that the following security regulations will be observed by Contractor and subcontractor personnel on the property.

The Contractor shall make it a specific provision of his subcontracts that these regulations be accepted.

b. At the commencement of the work under this Contract, the following security facilities and procedures will apply;

1) The Contractor shall provide information about all Contractor and subcontractor personnel and others who require continuing access to the site, before access is required and when access ceases.

2) In order to permit the Owner to supply badges for on-site personnel, the Contractor shall cause each individual to complete a personnel identification form. These forms will be provided by the Owner to the Contractor at the pre-construction conference.

Processing of the forms will be performed by the Owner at Owner expense.

3) When an individual reports to the site for work the first time, a period of 2- hours will be required for security processing, including review of identification forms and fabrication of a permanent badge. Personnel will then be permitted to go to work without further processing of identification forms by the Owner, but 15 minutes should be allowed each day for signing- in with security to obtain access to the site.

4) The permanent badge furnished by the Owner to each Contractor employee or other person granted access to the site will serve to authorize the wearer to enter and leave the security area. The badge must be worn so as to be clearly visible at all times when on the work site. The badge will be retained

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SCHEDULE 3 - BY THE INDIVIDUAL AS LONG AS HE REQUIRES CONTINUED

ADMITTANCE TO THE SITE, BUT THE CONTRACTOR WILL ARRANGE FOR ITS

IMMEDIATE RETURN TO THE OWNER WHEN SUCH NEED CEASES.

a) Temporary or visitor badges will be provided for persons who are identified as having an infrequent or temporary legitimate business need for access to the site.

b. At the commencement of the work under this Contract, the following security procedures shall apply to the Contractor and all subcontractors.

1) Comply with the security regulations of the project.

2) In the case of any questions as to the eligibility of an individual to obtain a pass, notify the Construction Manager, who will obtain a determination whether the individual can obtain a pass.

3) Cameras are not permitted without written permission from the Owner. If approved, permission will be granted in writing and will provide additional guidelines.

a) Use form Camera Letter Request Form .

4) Personnel may be subject to inspection of their personal effects when entering and leaving the facility. In addition, unscheduled inspections of personnel may be made while on site.

5) If any work is canceled, notify Owner or his designated representative.

c. The Owner reserves the right to close down the job site and order Contractor personnel off the premises in the event of a national emergency or a shut-down, for as long as security problems persist. The Contractor may only return to the site with verbal approval from the Owner or his authorized representative.

d. The Owner reserves the right to exclude or remove from the site or building any employee of the Contractor or a subcontractor whom the Owner deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the work is deemed by the Owner to be contrary to the public interests. The Owner further reserves the right to complete processing of the security documentation for personnel assigned to work within restricted access areas prior to access to such areas by the personnel.

2. No interviews shall be conducted within the secured area. The Contractor and subcontractors will be required to maintain a field office, outside the limits established by the security area, for all public contacts. Applicants for employment and other persons not entitled to access to the secured area shall be required to contact the Contractor or subcontractor at these offices.

3. Once work commences in enclosed areas the contractor will pay for a rover from the US Marshal Service. US Marshal Service will be present whenever work takes place in these areas.

4. Stricter access requirements will apply to enclosed areas. When access is granted it will be either for just visible areas or for all areas.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

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SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Value: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but ma y offer advantage or value to the Owner.

3. Substitutions for Contractor Convenience: Not allowed.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use facsimile of form provided in Project Manual.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication, or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project.

j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the

Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

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m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's Action: If necessary, Architect through Construction Manager, will request additional information or documentation for evaluation within 7 days of receipt of a request for substitution.

Architect will notify Contractor through Construction Manager of acceptance or rejection of proposed substitution within 15 days of receipt of request, or 7 days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's

Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

1.7 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Architect through Construction Manager will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Construction Manager or Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction and will comply with all codes.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

1.8 CONTRACTOR REPRESENTATION

A. A request for substitution constitutes a representation by the Contractor that the Contractor has:

1. Investigated the proposed product or material and has determined that it is fully equivalent, or superior, in all respects, to the specified product or material.

2. Warrants that the proposed substitution is fully equivalent to the specified material with regard to the project’s ability to achieve the design intent and where applicable obtain required LEED credit point(s).

3. Will provide the same warranties or bonds for the substitution in the work and will make such other changes in the work as may be required, by incorporation of the substitution, to make the work complete in all respects.

4. Will coordinate the installation of an accepted substitution in the work and make such other changes in the work as may be required to make the work complete in all respects.

5. Will waive all claims for additional costs, payments, and time, under its responsibility, which may subsequently become apparent.

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PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012500

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INTENTIONALLY LEFT BLANK

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SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Requirements:

1. Section 012500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

2. Section 012200 "Unit Prices"

1.3 CHANGES IN THE WORK

A. Owner will issue supplemental instructions and/or bulletins authorizing changes in the Work.

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Construction Manager; CM will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Construction Manager are not instructions either to stop work in progress or to execute the proposed change.

2. Within 14 calendar days, when not otherwise specified, after receipt of Proposal Request, submit an itemized quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to the Owner.

1. Include a statement outlining reasons for the change and the effect of the change on the Work.

Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

1.5 ADMINISTRATIVE CHANGE ORDERS

A. Allowance Adjustment: See Section 012100 "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances.

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1.6 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request, a Change Order will be issued for signatures of Owner and Contractor on form provided by Owner.

1.7 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive (CCD): Construction Change Directive instructs Contractor to provide pricing associated with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

2. Construction Change Directive may include a Notice to Proceed with the Work.

B. Documentation: If requested or required, maintain detailed records on a time and material basis of work required by the Work Change Directive.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012600

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SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

1. Section 012600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

2. Section 013200 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

3. Section 013300"Submittal Procedures" for administrative requirements governing the preparation and submittal of the submittal schedule.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. Cost-loaded Critical Path Method Schedule may serve to satisfy requirements for the schedule of values.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

a. Application for Payment forms

b. Submittal schedule

c. Items required to be indicated as separate activities in Contractor’s construction schedule

2. Submit the schedule of values to Owner, and Owner’s Project Manager at earliest possible date, but no later than 14 calendar days before the date scheduled for submittal of initial Applications for Payment.

3. Subschedules for Phased Work: Where the Work is separated into phases requiring separately phased payments; provide subschedules showing values coordinated with each phase of payment.

4. Subschedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work; provide subschedules showing values coordinated with each element.

5. Subschedules for Separate Design Contracts: Where the Owner has retained design professionals under separate contracts who will each provide certification of payment requests, provide subschedules showing values coordinated with the scope of each design services contract, as described in Section 011000 "Summary."

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one-line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Architect.

c. Architect's Project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of form provided by Owner

3. Arrange the schedule of values in tabular form, with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

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e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent. Round dollar amounts to whole dollars, with total equal to Contract Sum.

1) Labor.

2) Materials.

3) Equipment.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site.

6. Allowances: Provide a separate line item in the schedule of values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

7. Purchase Contracts: Provide a separate line item in the schedule of values for each purchase contract. Show line-item value of purchase contract. Indicate Owner payments or deposits, if any, and balance to be paid by Contractor.

8. Overhead Costs: Include total cost and proportionate share of general overhead and profit for each line item.

9. Overhead Costs: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

10. Closeout Costs. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

11. Schedule of Values Revisions: Revise the schedule of values when Change Orders or Construction Change Directives result in a change in the Contract Sum. Include at least one separate line item for each Change Order and Construction Change Directive, on the G703 form.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Times: Submit Application for Payment to Construction Manager by the fifth day of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

1. Submit draft copy of Application for Payment 14 days prior to due date for review by Owner and

Construction Manager.

D. Application for Payment Forms: Use form Applications for Payment provided by Owner.

E. The owner shall withhold fifty percent (50%) of the Contractor’s mobilization cost until the Baseline Schedule is approved.

F. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Owner will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

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G. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous

Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for

Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

H. Transmittal: Submit and one hard copy, signed and notarized original copies of each Application for Payment to Owner by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

I. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment to include subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

J. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Combined Contractor's construction schedule (preliminary if not final) incorporating Work of multiple contracts, with indication of acceptance of schedule by each Contractor.

5. Products list (preliminary if not final).

6. Sustainable design action plans, including preliminary project materials cost data.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the

Work.

13. Initial progress report.

14. Report of preconstruction conference.

15. Certificates of insurance and insurance policies.

16. Performance and payment bonds.

17. Data needed to acquire Owner's insurance.

K. Application for Payment at Substantial Completion: After Construction Manager issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

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2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

L. Final Payment Application: Within 30 days after completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. Completed Attachment H – District of Columbia Affidavit of Release if Liens.

5. Evidence that claims have been settled.

6. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of

Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

7. Final liquidated damages settlement statement.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

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SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

1.3 DEFINITIONS

A. BIM: Building Information Modeling.

B. RFI: Request for Information. Request from Owner, Construction Manager, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

C. Request for Information definition: Request for information from Prime Contractor seeking information or interpretation of the Contract Documents during construction.

1. Requests for information directly from Subcontractors will not be answered. RFI’s will be returned without response for reasons including but not limited to: requests for substitutions, money, time, forgiveness, direction, and means and methods.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, on web-based Project software directory, and in prominent location in each built facility. Keep list current at all times.

C. A detailed 2-week look–ahead schedule shall be submitted once a week by the close of business on the last day of the previous week's work. The schedule shall include the following:

1. Specific location of work for each trade.

2. Description of work for each trade.

3. Number of persons who will be on site for each location and trade.

4. Specific impacts required, such as…