ATTACHMENT J.13 - CONSTRUCTION GUIDE_V2.pdf

ATTACHMENT J.13

CONSTRUCTION GUIDE

Army Campus Style Dining Venue (CSDV) 2.0

IDIQ Number: NAFBA1-26-R-0019

Issued By:

Department of the Army

Installation Management Command (IMCOM) HQ DFMWR, NAF Contracting Division

2405 Gun Shed Road, Building 2261, Rm 1200 JBSA Fort Sam Houston, Texas 78234-1223

Table of Contents

OBJECTIVE

INTENT

BACKGROUND

ACRONYMS AND DEFINITIONS

REFERENCES

PHASE I – CONCEPT DEVELOPMENT REQUIREMENTS

PHASE II – DESIGN DEVELOPMENT REQUIREMENTS

a. Issuance of a Limited & Full Notice to Proceed (LNTP & FNTP) with Design

b. Design Review and Acceptance Process

c. Permitting

d. Environmental

e. Regulatory Codes and Standards

PHASE III – CONSTRUCTION REQUIREMENTS

a. Construction Documents Requirements

b. Submissions

c. Period of Performance

d. Coordination Conferences

e. Required Insurance

f. Contract Quality Control/Quality Assurance (QC/QA):

g. Contractor’s Construction Team

h. Product Submission and Approval

i. Operations and Maintenance Manuals

j. Utilities and Outages

k. Safety

l. Bulletin Board

m. Project Sign

n. Compliance with Environmental Laws and Regulations

o. Compliance with Green Procurement Requirements

p. Compliance with Licenses and Certifications Requirements

p. Notification Of Federal and State Regulators

q. Inspections of Work Sites

r. Reporting Non-Compliance

s. Verification of National Environmental Policy Act Documents

t. Environmental Management System

u. Assigning Environmental Compliance Officers

Attachment J.15, Construction Guide NAFBA1-26-D-0007

v. Use of Ozone Depleting Compounds

w. Generation of Solid Waste

x. Generation Of Hazardous Waste

y. Use of Hazardous Materials

z. Prevention of Spills

aa. Prevention of Storm Water Pollution

bb. Control of Erosion

cc. Demolition of Facilities with Asbestos and Lead Based Paint

dd. Use of Asbestos and Lead-Based Paint

ee. Use of Pesticides

ff. Environmental Contact Information

gg. Haul Roads

hh. Anti-Terrorism and Operational Security Training (AT/OPSEC)

ii. Installation Physical Security

PHASE IV – PRE-FINAL AND FINAL INSPECTIONS

a. Inspection of Construction (NOV 2004) (BE-003)

b. Pre-Final and Final Inspection

c. Liquidated Damages-Construction (NOV 2004) (BF-003)

d. Fund Rights

e. REMOVAL OF DEFECTIVE OR UNAUTHORIZED WORK

PHASE V – BENEFICIAL OCCUPANCY

a. Record (As-built) Drawings

b. Preparation and Completion of DD Form 1354

OBJECTIVE

To provide Contractor(s) granted a license to operate Campus Style Dining Venue (CSVD) initiative a guideline applicable to design and construction work performed on Department of Defense (DoD) installations/Bases within the United States (including Commonwealths, Territories and District of Columbia) as they seek to retrofit space granted for operation. Contractor may use a Design-Bid-Build (D- B-B) or Design-Build (D-B) approach for any proposed work considered “construction” as part of this initiative. Any construction work by the contractor or its subcontractor(s) shall be accomplished in accordance with the phases outlined in this guide. Terms and conditions included in this addendum are mutually agreed upon.

INTENT

It is the intent of this addendum to the CSVD contract for the NAFI to obtain improved facilities of a commercial quality which will operate efficiently, without excessive maintenance or operational costs, and without unreasonable failure or deficiency throughout the expected life of the facility.

BACKGROUND

Facilities at Army Garrisons are considered real property under the control of the local Directorate of Public Works (DPW) and are titled to the United States of America as executed by the U.S. Army Corps of Engineers (USACE) acting by and through the Secretary of the Army, or his/her representative. The Garrison’s Real Property Master Plan (RPMP) provides a means for sustainable installation development that supports mission and environmental requirements and establishes and prescribes planning philosophies and strategies applicable across all Army installations. The Unified Facilities Criteria (UFC) 2-100-01 on Installation Master Planning establishes a consistent approach for master planning across the Department of Defense (DoD), while Army Regulation (AR) 420-1, Chapter 10, provides the specific guidance for Army installations.

ACRONYMS AND DEFINITIONS

a. Contracting Officer (KO): A person with the authority to enter into, administer, and/or terminate contracts, on behalf of the Non-Appropriated Fund Instrumentality, and make related determinations and findings.

b. Contracting Officer's Representative (COR): The on-site representative of the Contracting Officer with authority to act for the Contracting Officer in areas specified by letter of designation.

c. CF/CI: Contractor-Furnished, Contractor-Installed Equipment.

d. Contractor Quality Control (QC). The CONTRACTOR’s inspection, examination and control of the CONTRACTOR and Sub-CONTRACTOR work and activities to ensure compliance with contract requirements and appropriate building codes and standards.

e. Contractor Quality Assurance (QA). The means by which the CONTRACTOR fulfills its responsibility that the QC system is functioning effectively. The CONTRACTOR may be required to submit, after award, a detailed description of the methodology used for QC and QA or an approved QC Plan.

f. Design / Construction Documents (CDs). The Contractor prepared design documents that are signed and sealed by the professional architects and engineers of record on each project ordered. The D-B Contractor in completing the design and construction of each project will use the documents, including drawings, specifications, calculations, etc.

g. Designer of Record (DOR). The Registered Architect or the Professional Engineer who is registered to practice in the particular field involved for work depicted on that drawing and whose stamp/seal/certification is on the drawings/design for NAF projects. Registered Architect or Professional Engineer performing services for NAF projects may be required to be licensed in the State in which the project is located.

h. DPW: Directorate of Public Works.

i. FF&E: Furnishings, Fixtures and Equipment

j. NAFI: The Non-Appropriated Fund Instrumentality of the U.S Army, also referred to as NAFI or the Fund.

k. Government: The term will generally refer to the NAFI or Fund. The use of the term "Government" shall not be construed to infer that appropriated funds of the United States are involved in this project. No appropriated funds of the United States shall become due, or be paid, to the Contractor by reason of this contract.

l. GFCI: Government-Furnished, Contractor-Installed Equipment

m. GFE. Government-Furnished Equipment (item is not installed by Contractor except for utility hook-up, if required).

n. IMCOM: Installation Management Command

o. Installation Planning Standards. Installation Planning Standards (IPS) capture the Installation’s guidelines for development of sustainable and efficient facilities. The Standards provide a clear set of guidelines to ensure that the installation’s Vision and planning Objectives for development are achieved.

The Standards are applicable to all installation tenants.

p. MWR: Directorate of Family, Morale, Welfare, and Recreation, United States Army.

q. NEC: Network Enterprise Center (formerly DOIM: Directorate of Information Management).

r. Post/Garrison/Army base: TBD

s. Product: Completed construction, materials, systems and equipment installed in the completed facility.

t. Project Manager (PM): Project Team Leader, with no apparent or explicit authority to act for or on behalf of the Contracting Officer.

u. Provide: The term "provide" shall be understood to mean "provide complete in place"; that is to, "furnish and install".

v. User/Using Agency: The MWR activity at the installation that will be the occupant, primary user, or operator of the facility or structures when completed.

REFERENCES

Army Regulation 215-1, Financial Management Army Regulation 215-4, Nonappropriated Fund Contracting Army Regulation 420-1, Facilities Management

Army Regulation 420-1-2, Army Military & NAF Construction Program Development and Execution

PHASE I – CONCEPT DEVELOPMENT REQUIREMENTS

a. The Contractor shall be responsible for bearing all costs associated with providing all design, labor, materials, expertise, transportation, equipment, supervision, overhead, profit, direct and indirect costs required for the complete and fully functional construction of the facility/space granted for operation.

Contractor shall furnish a proposed building concept specific to the approved location. At a minimum, concept shall be inclusive of the following:

(1) Concept rendering, furnishings, color schemes, finishes, colors, textures, cut sheets, that effectively illustrates the CONTRACTOR’s idea and proposed transformation of the facility’s existing design, fit, function and ambiance to the new proposed design, fit, function, and ambiance.

(2) Restaurant brand concepts to be offered within the facility (noting specifically if they are internal or external brands).

b. Validity of Information Provided

(1) The information regarding the existing site conditions, buildings, landscaping, and utilities is provided for the Contractor’s convenience. It is not a part of the contract and is not a warranty of actual conditions.

Basic information, maps, and any other data obtained from U.S. Army Garrisons or other Government sources are provided for informational purposes only and must be verified by site investigation. The NAFI will not be responsible for erroneous data if the errors can be reasonably detected through site investigation.

(2) The Contractor may, at their own expense, provide other investigations, surveys, etc. that assist with preparation of a design concept, IFCs and construction. Any such site investigation activities shall be coordinated with appropriate installation personnel.

(3) Verification of data can be obtained by contacting the Contracting Officer.

PHASE II – DESIGN DEVELOPMENT REQUIREMENTS

This addendum requires design and construction services by a professional AE-Firm, Design-Build entity, and/or General Contractor as applicable.

a. Issuance of a Limited & Full Notice to Proceed (LNTP & FNTP) with Design.

(1) Contractor shall allow 21 calendar days for Gov’t review between each design phase. Design phases as required by the local DPW will be specified for each location.

Number of calendar days for preparation and advancement of architectural design to approximately fifteen percent 15% design after issuance of a LNTP with Conceptual Design:

______ Calendar Days architectural design to approximately 35% design after issuance of a LNTP with Schematic Design:

architectural design to approximately 65% design after issuance of a LNTP with Design Development:

project design to 100% and completion of the project Issue for Construction (IFC) documents after issuance of a FNTP with design:

(2) The Design Phases Submittal Requirements establishes the efficient, logical, and timely work flow progression for all NAFI projects, scopes of work, submittals, deliverables, and associated reviews. This requirement and guidelines shall apply to all projects.

(a) Design Review & Approval Process. Design Review & Acceptance Process. This process outlines the requirements and procedures for the CONTRACTOR to follow when submitting drawings, specifications, studies, and other documents relevant to the project to the NAFI for review and approval at each phase of design. At the discretion of the Issuing Contracting Officer, Design Phases may be adjusted to reduce the number of design phases by advancing design in an effort to achieve a shortened design duration. The Issuing Contracting Officer shall ensure appropriate mitigation of risk to cost, schedule, and performance is determined prior to reduction in the number of design phases.

(b) Stamps and Seals. The CONTRACTOR shall ensure all construction drawings, specifications, and design calculations produced by the CONTRACTOR and design consultants shall be affixed with the registration stamp or seal of the Designer of Record (DOR) and that of all consultants, as appropriate, (e.g., civil, structural, mechanical, electrical, environmental, and fire protection engineers) comply with the Professional Licensing Boards for the state having jurisdiction for the specific project. Approval shall be indicated on all documents by having the professional stamp or seal of architect or engineer with personal signature over same appearing on all sheets as applicable to their discipline. All drawings and specifications submitted shall become the property of the Fund.

(c) Design submissions shall be reviewed by the Issuing Contracting Officer for compliance with contract requirements prior to start of construction, but shall not be reviewed for design validity. The CONTRACTOR remains fully responsible for performance and constructability of the design. If fast-track is authorized by the Issuing Contracting Officer, the CONTRACTOR shall submit the entire project design or portions of his design so that construction may proceed in a fast track manner. Any portions of the overall design submitted must be sufficient in detail to permit professional evaluation as to the extent that the elements to be constructed meet contract requirements. Sufficient time must be included in the CONTRACTOR's design/construction schedule to permit this review by the Issuing Contracting Officer and other review personnel. The format such as Unified Facilities Guide Specifications (UFGS), Unified Facilities Criteria (UFC), or Construction Specifications Institute (CSI) for drawings shall be used. Designs shall include at a minimum:

(i) Design analysis and calculations.

(ii) Design drawings. (Identifying the Designer of Record)

(iii) Specifications.

(d) Design Submittal Process

(i) The formal Design Review process will commence following notification from the CONTRACTOR and the initiation of Design Development. The process outlined below shall similarly apply to follow-on Phases of the design process.

(ii) The CONTRACTOR shall prepare the design package which include, but are not limited to sketches, working drawings, shop drawings, studies & analysis, specifications and calculations as required to adequately fulfill the Design Submittal requirements. All final Issue for Construction (IFC) drawings prepared shall bear the stamp of the Design Professional. The CONTRACTOR shall be responsible for all State, Federal and local codes, ordinances, rules & regulations.

1. Hardcopy Drawings – All submitted hardcopy drawings shall conform to the NAFI construction drawings and Computer Aided Design (CAD) guidelines. The drawings shall incorporate pertinent narratives or support documentation where applicable. All drawings shall be submitted with the title sheet notating project information, drawing index, project title, project location, State where project is performed, project reference number, and signature title blocks. Drawings shall be Full Size, unless otherwise specified in the individual Task Order.

2. Hardcopy Specifications – All submitted specifications shall be in accordance with

UFC 1-200-01 and UFC 1-300-02. Specification shall be in 8½”x11” booklet form with title sheet and table of contents. The specification title cover sheet shall include project title and location, State where project is performed, project reference number and date.

3. Electronic File Distribution – All drawings & specifications shall also be submitted in digital format on compact disk (CD). CD(s) shall be similarly labeled with project information as noted above in paragraph (2) and virus checked prior to submission. When multiple disks are submitted, an 8½”x11” booklet shall be required with the CD disks. This booklet shall contain a coordinated listing of the disk numbers, titles and their contents. Acceptable alternative of digital file distribution include the following and all files shall be organized and labeled accordingly –

(iii) Government secure file exchange websites such as:

DoD Secure Access File Exchange (SAFE) website application at https://safe.apps.mil. The CONTRACTOR shall request a Drop-off code by the Issuing Contracting Officer to distribute digital files to Government personnel.

(iv) CONTRACTOR Project File Transfer Protocol (FTP) Websites or other cloud-based Construction Management Software accessible to NAFI personnel. The CONTRACTOR shall provide the Contracting Officer or designated representative(s) procedures to access the project files, including file locations, file format, passwords and other settings or requirements for use during the project.

(v) CONTRACTOR furnished access to cloud-based Construction Management

Software systems. The CONTRACTOR shall provide the project team account set-up and permission-based access to project documents to include training on use of application.

(vi) Digital File Naming Convention – The CONTRACTOR shall follow the file naming convention of all digital files prepared in native program application format, converted as Portable

Document Format (PDF), or compressed zip files transmitted to the NAFI:

• First four (4) letters of the Installation/Base name (Ex. Fort Liberty – “LIBE”)

• Project Name

• File Name / Description (Ex: “Specifications”)

• Date (Ex: September 1, 2018 “20180901”)

• Final File Name as follows: “LIBE24X1234-98764-Specifications-20180901.pdf”

(vii) Drawing scales: The scales indicated on the following list shall, in general, be used for all drawings. Deliberate reduction of these scales or use of unusual scales must be approved in advance by the Issuing Contracting Officer.

Overall site layout and landscaping plans: Scale as required for 1 sheet presentation.

Utility plan - building areas 1"= 30' Road, grading & drainage plans 1"= 50' Building plans 1/8"= 1'- 0" ; 1/4" = 1'- 0

(e) Color Boards:

(1) Two (2) sets of color boards presenting the comprehensive interior and exterior design shall be submitted as part of each required design submittal. The boards submitted at Phase II – Schematic Design shall be the basis for review by a panel of Installation/Base personnel. This panel will work with the CONTRACTOR's interior designer/architect for product coordination and selection. If accepted by the Issuing Contracting Officer, the boards submitted at Phase IV – Construction Documents Design shall be considered to be the final accepted colors, textures, furniture, etc.). Each set of boards shall include samples of colors and finishes for both interior and exterior surfaces. Heavy or bulky samples and materials may be presented by clear color photographs that indicate actual colors and textures. Samples will be presented on 8-1/2" X 11" boards (modules) with a maximum spread of 25-1/2" X 33" for foldouts.

(2) The modules shall be designed to fit in a standard loose-leaf three-ring binder.

Where special finishes, such as architectural concrete, carpet or pre-finished textured metal panels are required, samples not less than twelve (12) inches square shall be submitted with the board. The project name and location shall occur at the top of each module, and the location of the colors and/or samples, whether interior or exterior, shall be stated thereon. Each set of boards shall include an index module. The CONTRACTOR shall certify that he has reviewed the color samples in detail and that they are in strict accordance with the contract drawings and specifications, except as may be otherwise explicitly stated.

(3) If the interior and exterior color scheme is fully acceptable after the first submittal, a second submittal will not be required. All interior and exterior materials, color, texture, and finish samples that relate to the comprehensive interior and exterior design must be submitted at the same time so that they may be reviewed together for continuity. Piece-meal submittal for these items will not be accepted. Submittal of these samples shall not relieve the CONTRACTOR of the responsibility to submit other samples required by any of the technical provisions.

(f) Shop Drawing Submittal Register. The CONTRACTOR shall furnish all submittals For Information Only (FIO) to the assigned NAFI Project Manager and the Issuing Contracting Officer for review. The NAFI Project Manager shall coordinate with Installation/Base Public Works for required approvals for any submittals that may initially be defined as FIO, but may require Government Approval designation.

(g) Acceptance of Construction Drawing Submittal Prior to Construction

(i) Review and acceptance of the final plans and specifications must be obtained from the Issuing Contracting Officer before start of construction. The Fund may accept a construction drawing submission for site development and, if found satisfactory, allow the CONTRACTOR to proceed with earthwork and other elements of site development while final plans and specifications for the total work are completed. The responsibility for a totally integrated design in accordance with the contract shall remain with the CONTRACTOR and this Limited Notice to Proceed (LNTP) will in no way mitigate against that responsibility.

(ii) If the Issuing Contracting Officer agrees to issue a LNTP for site work, it shall not be issued until after the Phase II – Schematic Design submission has been reviewed and accepted by the Issuing Contracting Officer (subject to correction of any deficiencies). If a “fast-track” notice to proceed is issued, the negotiated time for Phase V – Construction will begin for purposes of establishing the construction start date under each Task Order.

(iii) With the acceptance of the final construction specifications and drawings, the CONTRACTOR shall ensure that all construction is in full compliance with the accepted design documents. All changes to the design, including correction of errors and omissions, proposed by the CONTRACTOR shall be submitted as a proposal to the Contracting Officer in advance for review. The contracting officer shall review the proposed change(s) for compliance to contract requirements and accept or reject the proposed change(s) in writing. If a change is accepted, the change will be negotiated to reflect any change in value to the contract. Any changes made by the CONTRACTOR without Contracting Officer approval will be at the CONTRACTOR’s risk.

b. Design Review and Acceptance Process

(1) The NAFI assigned Project Manager (PM) for the project, or an individual designated by the Issuing Contracting Officer shall be responsible for the receipt, distribution of design documents, collection of comments, and submission of comments to the CONTRACTOR.

(2) The NAFI shall review and comment on the required scope of work documents submitted utilizing the document review comment sheet in a form and format prepared by the assigned NAFI Project Manager. The date for all required submittals shall be established by the NAFI Project Manager and the CONTRACTOR prior to the issuance of a Notice to Proceed by the Issuing Contracting Officer. The CONTRACTOR shall submit the required documents by the designated date. If the CONTRACTOR cannot meet the established submittal timeframe, they may request for an extension. The CONTRACTOR shall inform the NAFI Project Manager in writing a minimum of two (2) weeks prior to the deadline with the reason for the requested extension and additional time required for the submittal. The NAFI Project Manager shall initiate the authority to accept or deny the request.

(3) The NAFI Project Manager shall endeavor to review and return documents with comments within thirty (30) calendar days following the date of each design submittal, unless a shorter duration is determined by the NAFI Project Manager. Comments from the NAFI shall be in the form of either “red marks” on the submitted drawings and / or typewritten narratives on the document review comment sheet.

(4) The following provides a summary of the possible reviewed document status:

NO EXCEPTIONS TAKEN, SUBJECT TO COMMENTS ON SUBMITTAL – The CONTRACTOR shall address and incorporate the NAFI’s comments into the next design Phase submittal. No further submittal review will be required as the burden of compliance and follow through will fall upon the CONTRACTOR. The CONTRACTOR shall also receive a written notice for completion of the specific phase of work by the Issuing Contracting Officer. The CONTRACTOR shall return the NAFI’s “red-marked” drawings and / or narrative comments with the subsequent design phase submittal.

(5) Revise & Resubmit - The CONTRACTOR shall address, incorporate and revise the submitted design documents per the NAFI’s comments. The CONTRACTOR has fifteen (15) calendar days to resubmit for further review, unless otherwise directed by the Issuing Contracting Officer. The CONTRACTOR shall return the NAFI’s “red-marked” drawings and/or narrative comments with the resubmitted documents.

c. Permitting

(1) The Contractor is responsible for all requirements associated with permitting such as, storm water plans, excavation, and spark or heat generating activities. Any additional drawings or other information required to obtain the permits are the responsibility of the Contractor and shall be signed and sealed by a Registered Architect or Professional Engineer licensed in the respective State. Additional requirements for permitting may be obtained by contacting the Directorate of Public Works.

(2) The Contractor shall comply with all environmental requirements of the U.S. Army Garrison where it has been granted a license to operate, as well as any applicable requirements of local, State, and Federal authorities having jurisdiction.

d. Environmental

The CONTRACTOR shall operate in full compliance with all applicable federal and state environmental laws and regulations, including but not limited to recycling, pesticide management, hazardous waste management, water pollution, and air pollution control regulations. The CONTRACTOR shall possess or obtain all required permits. The CONTRACTOR shall be responsible for permit requirements and for payment of all fines and litigation resulting from the CONTRACTOR’s failure to comply with environmental laws and regulations. The CONTRACTOR shall allow access to all government and Fund inspection teams, emergency vehicles, equipment and personnel.

e. Regulatory Codes and Standards

(1) The build-out/restorations shall be designed and constructed in accordance with the ANSI Design Standards and most current applicable codes, standards, design parameters or regulations noted in this section. In case of conflict between codes, standards, or regulations, the most current Unified Facilities Criteria (UFC's) shall apply.

(2) Reference to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of Federal, State, or local, authorities shall mean the latest standard, code, manual, regulation, specification, or tentative specification adopted and published at least thirty (30) days prior to submittal of design documents, unless specifically stated otherwise.

(3) The reference of any code or standard listed below to the authority having "jurisdiction" or

"governmental authority" shall be interpreted to refer to the Contracting Officer as being the authority for code interpretation.

(4) Construction of all the design work in accordance with codes, laws and requirements as governed by the State in which the project is located.

(5) Construction shall be in accordance with any specific (Federal or local) codes, standards, regulations, manuals, guides, as may be applicable under this addendum or as required by specific Military Installation/Base, and Unified Facilities Criteria (UFC) codes, standards, and regulations. UFC's are available on-line at http://www.wbdg.org/ccb/. The edition used shall be the latest edition as of the date of award. These include, but are not limited to, the latest editions of the following: locally adopted codes and standards, and the Unified Facilities Criteria (UFC) codes, standards, and regulations. Obtaining any publications such as industry standards (i.e., UFC, ASTM, ANSI, ACI, NFPA, International Building Code, etc.) shall be the responsibility of the CONTRACTOR. Where conflicts arise between publications, the most stringent requirements shall apply.

(6) Also reference Code Taxonomy by the National Council of Governments on Building Codes and Standards: https://www.wbdg.org/additional-resources/code-taxonomy

(7) Technical Organizations and Regulatory Agencies. A listing of Industry and Professional organizations are available at https://www.wbdg.org/additional-resources/industry-organizations and provided for the CONTRACTOR's convenience. Not all listed organizations are necessarily inclusive maintained by the WBDG. Where no other standard or specification is provided at the WBDG website resource, the standards of these organizations apply to this addendum unless otherwise specified. The United States ARMY, MWR, and the NAFI that is party to this addendum does not warrant any information contained on the WBDG website; nor do they condone or endorse any values, beliefs, views or information contained therein.

(8) Sustainable (Green) Design

(a) Sustainable design is preferred for any major restoration of federal facilities on Federal Facilities.

For further information, please see Leadership in Energy Environmental Design (LEED) Green Building Rating System™ (GBRS), Version 3.0 available from the U.S. Green Building Council. The CONTRACTOR shall prepare a LEED Project Checklist for the facility being constructed, if applicable for each Garrison CSDV to be developed under this program and in accordance with UFC 1-200-02 High Performance and Sustainable Building Requirements.

(b) The Government desires the design and build-out/renovation of this facility(ies) incorporating sustainable features. This approach requires a multi-disciplinary process where all project design disciplines, contractors and other stakeholders are collaboratively involved from start to finish of the project.

(c) Design and major build-out/renovation solutions must be fully consistent with the direction given in the LEED Reference Guide and, at a minimum, should meet the LEED Silver. The Fund does not require the CONTRACTOR submit these CSDV projects for certification, but shall ensure LEED Silver “certifiable” design and construction standards are met, where and if applicable to the specific CSDV being developed.

(9) Drawings and Specifications

(a) The CONTRACTOR shall keep on the work site a copy of the drawings and specifications, and all times shall give the Contracting Officer or his/her representative access thereto. Anything mentioned in the specifications and not shown on the drawings or shown on the drawings and not mentioned in the specifications, shall be of like effect as if shown or mentioned in both. In case of difference between drawings and specifications, the specifications shall govern. In case of discrepancy in the figures, in the drawings, or in the specifications, the matter shall be promptly submitted to the Contracting Officer, who shall promptly make a determination in writing. Any adjustment by the CONTRACTOR without such a determination shall be at its own risk and expense. The Contracting Officer shall furnish from time to time such detailed drawings and other information as considered necessary, unless otherwise provided.

http://www.wbdg.org/ccb/ https://www.wbdg.org/additional-resources/code-taxonomy https://www.wbdg.org/additional-resources/industry-organizations

(b) Construction Specifications Services

(i) Provide list of master specifications divisions for the project (CSI format) during each design phase. At Phase IV – Construction Documents, the CONTRACTOR shall submit complete and fully coordinated specifications in CSI format. The technical provisions shall be in sufficient detail so that, when used with the applicable construction drawings, construction can be completed without additional specifications except as necessary to deal with unforeseen conditions or to accomplish changes made during construction. The specifications may require furnishing additional information such as shop or working drawings, manufacturer's literature, and certificates of compliance, material samples, and guarantees necessary to assure that the work can be completed and conforms to the criteria in the contract and that supervision and inspection of the projects can be maintained.

(ii) Cutsheets, where applicable, shall be provided as designs are advanced for specific furniture, equipment, fixtures, and instruments for use in the project. Provide Manufacture makes and models as applicable.

(c) Wherever in the specifications or upon the drawings the words “directed,” “required,” “ordered,”

“designated,” “prescribed,” or words of like import are used, it shall be understood that the “direction,” “requirement,” “order,” “designation,” or “prescription,” of the Contracting Officer, is intended and similarly the words “approved,” “acceptable,” “satisfactory,” or words of like import shall mean “approved by,” or “accepted to,” or “satisfactory to” the Contracting Officer, unless otherwise expressly stated.

(d) Where “as shown,” “as indicated,” “as detailed,” or words of similar import are used, it shall be understood that the reference is made to the drawings accompanying this contract unless stated otherwise.

The word “provided” as used herein shall be understood to mean “provide complete in place,” that is, “furnished and installed.”

(e) Shop drawings means drawings, submitted to the Fund by the CONTRACTOR, subcontractor, any lower tier subcontractor pursuant to a build-out/renovation construction contract, showing in detail (1) the proposed fabrication and assembly of any structural elements and (2) the installation (i.e., form, fit, and attachment details) of materials of equipment. It includes drawings, diagrams, layouts, schematics, descriptive literature, illustrations, schedules, performance and test data, and similar materials furnished by the contractor to explain in detail specific portions of the work required by the contract. The Fund may duplicate, use and disclose in any manner and for any purpose shop drawings delivered under this contract.

(f) If this contract requires shop drawings, the CONTRACTOR shall coordinate all such drawings, and review them for accuracy, completeness, and compliance with contract requirements and shall indicate its approval thereon as evidence of such coordination and review. Shop drawings submitted to the Contracting Officer without evidence of the CONTRACTOR’s approval may be returned for resubmission.

The Contracting Officer will indicate an approval or disapproval of the shop drawings and if not approved as submitted shall indicate the Fund’s reasons, therefore. Any work done before such approval shall be at the CONTRACTOR’s risk. Approval by the Contracting Officer shall not relieve the CONTRACTOR from responsibility for any errors or omissions in such drawings, nor from responsibility for complying with the requirements of this contract, except with respect to variations described and approved in accordance with (f) below.

(g) If shop drawings show variations from the contract requirements, the CONTRACTOR shall describe such variations in writing, separate from the drawings, at the time of submission. If the Contracting Officer approves any such variation, the Contracting Officer shall issue an appropriate contract modification, except that, if the variation is minor or does not involve a change in price or in time of performance, a modification need not be issued.

(h) Contractor shall include this language in its subcontracts at any tier.

PHASE III – CONSTRUCTION REQUIREMENTS

Number of calendar days for construction of the project based on the accepted IFCs and issuance of the Full Notice to Proceed (FNTP) with construction: ______ Calendar Days

a. Construction Documents Requirements

(1) The Construction Documents Phase shall follow the successful completion of the Design Development Phase. The Construction Documents Phase requires the CONTRACTOR to complete the construction contract documents. The project specifications shall be completed and coordinated with the drawings. CONTRACTOR shall be responsible for obtaining any and all required permits unless other directed by the Issuing Contracting Officer. All permit issues shall be resolved with solutions incorporated into the design. Include all information, research findings and comments from the previous phases. The Construction Documents drawings shall be signed and sealed by the Designer of Record (DOR).

(2) The CONTRACTOR shall be responsible for a formal presentation to the NAFI, stakeholders and project sponsors upon completion of the Construction Documents Phase documents. This presentation shall provide an overview of the Construction Documents Phase.

This presentation shall include sufficient detail to demonstrate that all the requirements of the project are identified, understood and addressed.

(3) After the conclusion of the formal presentation to the NAFI of the Phase IV - Construction Documents and prior to the submission of the Issue for Construction (IFC) documents with Full Notice to Proceed (FNTP) with Construction, the CONTRACTOR shall submit a check-set of the drawings demonstrating that the comments noted during the review meeting have been validated for incorporation in the IFC documents.

b. Submissions

(1) Submissions by the Contractor under this Contract are to be handled electronically to the fullest possible extent. However, the Contractor shall send any required hard-copy submissions of documents, drawings, or reports using a commercial delivery service, or via USPS; all submissions must have a tracking number that may be tracked online. Specific requirements for submissions and addresses for mailing of such documentation will be provided to the Contractor after award.

(2) Copies of all correspondence and documentation that are designated to be sent to the Contracting Officer shall also be sent to the designated Project Manager (PM) and COR, and in turn, any documentation sent to the designated PM and COR shall simultaneously be provided to the Contracting Officer.

c. Period of Performance

(1) The Contractor shall commence, prosecute, and complete work under this contract in accordance with the terms and conditions established within each item’s respective section of this Addendum. A summary of key submissions and tasks is provided below; the Contractor shall not consider the below submittals and tasks to be comprehensive.

(2) Schedule

Item / Task (Referenced Section) Date of Deliverable

(1) Project Bonding and Insurance Certificate

Ten (10) calendar days after bilateral execution of award

(2) Accident Prevention Plan Ten (10) calendar days after bilateral execution of award

(3) Quality Control Plan Seven (7) calendar days after bilateral execution of award

(4) Quality Control Coordination Meeting Three (3) calendar days after submission of Quality Control Plan

(5) Quality Control Letter Five (5) calendar days after conclusion of Quality Control Coordination Meeting.

(6) Environmental Protection Plan Ten (10) calendar days after bilateral execution of award

(7) Draft Project Schedule Five (5) calendar days prior to the preconstruction conference

(8) Laydown/Staging Area Plan At time of pre-construction conference

(9) Pre-Construction Conference To be determined

(10) Final Project Schedule Two (2) business days after the preconstruction conference

(11) Construction – All Work 120 days from the effective date of the Full Notice to

Proceed (FNTP), or less, as proposed by Contractor.

(12) Submittals To be determined

(13) Training Certificates (AT/OPSEC) To be determined

(14) SF1413 Fourteen (14) calendar days after award of any subcontract

(15) Utility Outage Applications Fifteen (15) calendar days before scheduled outage

(16) Draft DD1354 Sixty (60) calendar days prior to pre-final inspection

(17) Pre-final inspection Reference Phase IV of this guide

(18) Final inspection Reference Phase IV of this guide

(19) Final DD1354 One (1) calendar day after final inspection and acceptance

(20) O&M Manuals Thirty (30) calendar days after final inspection and acceptance

(21) Closeout documents, Record Drawings Thirty (30) calendar days after final inspection and acceptance

d. Coordination Conferences

(1) Prior to commencing work, the Contractor shall meet with Government representatives at the Garrison for a preconstruction conference. The Government will lead this conference. The goal of this meeting is to facilitate any required clarifications before commencement of work. The Contracting Officer will review the administrative and technical requirements of the Contract during this conference. The Contractor shall provide and discuss its schedule to allow attendees to prepare for key milestone events.

The Contractor’s schedule shall incorporate sufficient time for Government reviews, as well as any items of work to be fast tracked. The Government will assist with technical input and user input. The Contractor’s key construction team persons shall attend and be prepared to brief the Government on the project.

(2) The Contractor shall keep conference meeting minutes during the preconstruction conference and shall distribute complete meeting minutes to attendees not later than seven (7) calendar days after completion of the conference.

(3) The Contractor may submit requests for information/clarification, if required, for Government review, at any time. The Contractor shall submit such requests for information/clarification in writing, to both the COR and PM.

(3) The Contracting Officer or their representative will schedule routine coordination conferences, to occur once every week, throughout the life of this addendum. Coordination conferences will be held to discuss administration of this addendum, Contractor Quality Control, Safety, Phasing, Scheduling, and other aspects relating to this construction. The Contractor, or a qualified representative of the Contractor shall be present at each of these meetings. The Contractor shall keep progress meeting minutes during the coordination conference and shall distribute complete meeting minutes to attendees not later than seven (7) calendar days after completion of the conference.

e. Required Insurance

(1) The Contractor, at its own expense, shall provide a Certificate of Insurance within ten (10) days of contract award, and maintain during the entire period of its performance under this Contract, the following types of insurance in no less than the minimum amounts set forth herein:

TYPE OF INSURANCE MINIMUM AMOUNT

Workman’s Compensation and all occupational diseases. As required by state and local laws.

Employer's liability including all occupational disease when not so covered in Workmen's Compensation above.

$1,000,000.00 per accident

General Liability:

Comprehensive Bodily Injury and Property Damage per occurrence

$1,000,000.00

Completed Operations Aggregate $1,000,000.00 Medical payments $10,000.00 Personal and Advanced Injury $500,000.00

Automobile Liability Comprehensive Bodily Injury and Property Damage per occurrence

$300,000.00

Minimum Bodily Injury per Person $200,000.00 Minimum Bodily Injury per Occurrence $500,000.00 Minimum Property Damage per Occurrence $100,000.00 Builders Risk At least in the total amount of the contract price or as required by state law naming the NAFI as an additional insured under the policy

Professional Liability (Errors and Omissions) $500,000.00

(2) The Contractor shall be fully responsible to the NAFI for the acts and omissions of its associates, employees, subcontractors, and any professional consultant(s).

(3) Prior to commencement of work under this contract, the Contractor shall certify, by furnishing copies of policies to the Contracting Officer, that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the NAFI’s/Government’s interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed or prescribed allow, or (2) until thirty (30) days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(4) The Insurance Policy shall name the Department of the Army CSVD NAFI as additional insured and Certificate Holder.

(5) The Contractor agrees to insert all substantive requirements of this section in all subcontracts.

f. Contract Quality Control/Quality Assurance (QC/QA):

(1) Definitions

(a) Contractor Quality Management System (CQMS): The means by which the Contractor assures itself that its construction efforts comply with the requirements of the Contract.

(b) Contractor Quality Control (CQC): The Contractor’s inspection, examination, and control of its own, its suppliers', and its subcontractor's work and activities to ensure compliance with Contract requirements.

(c) Contractor Quality Assurance (QA): The means by which the Contractor fulfills its responsibility to assure that the CQC system is functioning effectively.

(2) General: The Contractor shall establish and maintain an effective Quality Management System (CQMS) in compliance with Addendum Clauses, professionally accepted inspection of construction practices, and as herein required. The CQMS consists of plans, procedures, and any organization necessary to provide materials, equipment, workmanship, fabrication, construction, and operations which comply with Contract intent and specific requirements. The system shall cover both miscellaneous permitting services and construction operations, both on site and off site, and shall be keyed to the proposed construction sequence. The Contractor shall designate a separate qualified superintendent-level person, other than the project superintendent, to maintain an effective CQMS and perform on-site Quality Control activities. This individual shall have a minimum of 5 years’ experience with CQC and shall be familiar with all requirements for the position. Different professionals may be appointed for the separate construction phases. Quality management personnel may also be charged with the responsibility for overseeing the Contractor’s Safety Program. The Contractor shall clearly identify roles and responsibilities within the CQMS documentation.

(3) Coordination Meeting:

(a) Within three (3) calendar days after Contractor submits its Quality Control Plan to the COR and PM for acceptance, the Contractor shall meet with the COR, PM, and Contracting Officer to review and discuss the details of the Contractor’s Quality Control System. During the meeting, a mutual understanding of the Contractor’s Quality Control (CQC) system details shall be developed, including the forms for recording the CQC operations, control activities, testing, administration of the system for both on-site and off-site, and the interrelationship of CQC and the Fund's quality assurance program. A letter, signed by an authorized official of the firm, which describes the responsibilities and delegates the authorities of the Quality Control Manager shall be furnished to the Contracting Officer within five (5) calendar days after the meeting. Minutes of the meeting shall be prepared by the COR, and shall be signed by both the Contractor and the OC. The minutes of the meeting, which must include the details of the CQC Systems, as well as the Contractor’s letter stated above, shall become incorporated as part of the Contract by supplemental agreement. There may also be occasions when subsequent conferences will be called to reconfirm understandings. Dates for such meetings will be coordinated between the Contractor, COR, and PM.

(b) CQC Plan: The plan shall include as a minimum:

(i) A description of the quality management organization.

(ii) The number, classifications, qualifications, duties, responsibilities, and authorities of personnel.

(iii) Procedures for processing, reviewing, and approving shop drawings, samples, Certificates, and other submittals.

(iv) CQC activities to be performed, including those of the subcontractors, off site fabricators, and suppliers. Each phase of CQC must be covered for each separate activity.

(v) Control testing procedures.

(vi) Documentation format for CQC activities and testing.

(vii) Performance testing for acceptance of all facility electrical systems.

(4) Notification of Changes: After acceptance of the CQC plan, the Contractor must receive the Contracting Officers approval, in writing, of any proposed change to its CQC plan or CQC personnel.

(5) Corrective Actions: At any time it is determined by the Contracting Officer that the CQC system, personnel, instructions, controls, tests or records are not providing design or construction work which conforms to contract requirements, the Contractor will be required to correct the deficiency, i.e., replacement of personnel, additional CQC inspection, etc. in a manner acceptable to the Contracting Officer.

(6) Quality Control Organization:

(a) Design: The Contractor will submit any requests for information or clarification regarding the design drawings to the Government for review and evaluation.

(b) Construction:

(i) CQC Manager: The Contractor shall identify an individual, other than the job superintendent, whose qualifications are subject to approval by the Contracting Officer, and who shall be responsible for overall quality control, and have the authority to act in all CQC matters for the Contractor.

This individual will certify all submittals and CQC approval and disapproval documentation. Replacement of the CQC Manager will be subject to approval of the Contracting Officer, and require full justification. No work requiring observation or testing will be conducted unless the CQC Manager is present or unless the Contracting Officer has approved that the work can proceed under inspection by the CQC Manager’s designated…