Attachment J-4 - USCO Task Order 2 SOW Rev.docx

United States Copyright Office Statement of Work Shredding Task Order

C.1: BACKGROUND

The U.S. Copyright Office, "USCO" or "Office," administers the Nation's copyright laws and provides expert advice and guidance to Congress, Executive Branch Agencies, and the courts on matters of copyright law and policy. The Office of Copyright Records (OCR) is responsible for preserving, maintaining, and servicing copyright-related records in physical and digital formats. The Office of Copyright Records receives reviews, executes, and maintains records and deposits about copyright, including records that establish and transfer copyright ownership, included in the world's largest database of records of copyright ownership. The Records Management Division is responsible for the management, storage, and retrieval of paper records and physical deposits (i.e., a submitted artifact or facsimile of copyrightable material). The USCO receives sensitive deposit materials in the course of business in all formats, including jewelry, books, magazines, statues, ceramic figurines, sheet music, manuscripts, maps, architectural drawings, carpet and wallpaper samples, fabric, photographs, film, posters, and audiovisual materials. When these materials are no longer required, they must be securely destroyed, and their destruction must be documented and certificates of destruction produced.

C.2 SCOPE

USCO requires all labor, equipment, supplies, secured vehicles, supervision, and other related services necessary to perform secure off-site destruction for sensitive deposit materials past retention. This service shall be provided at USCO’s 1519 Cabin Branch Warehouse in Landover, Maryland. Materials requiring destruction vary and include sensitive papers, plastics, ceramics, metal, and other non-paper media materials, printed materials, audio and video media, and other special deposit materials.

C.2.1 SERVICES

a. Vendor shall conduct off-site secure destruction of mixed electronic media, and specialty items.

i. Twenty pallets total.

1. Mixed electronic media; 10 pallets; forty-five (45) boxes per pallet

2. Specialty items; 10 pallets; forty-five (45) boxes per pallet

ii. All pallets will be staged for certified destruction on the loading dock at USCO’s warehouse. The vendor shall pick up the pallets for destruction off-site.

b. Schedule: The vendor shall provide truck(s) and the necessary equipment and personnel to provide destruction services to meet the aforementioned requirements located in C.2.2. The date of destruction will be set by the Contracting Officer Representative or designee and agreed upon by the vendor to occur on predetermined dates. Destruction will occur on a date and time to be determined by the COR or designee.

i. Work shall occur between the hours of 8:00 AM and 3:00 PM.

ii. Monday – Friday (excluding federal holidays)

C.2.2 REQUIREMENTS

c. Moving Boxes from Pallets

i. Vendor shall provide the necessary staff to perform destruction of USCO materials.

d. Destruction

i. The contractor shall securely transfer materials including plastics, porcelain artifacts, cloth items ceramics, metal, and other non-paper materials from USCO’s 1519 Cabin Branch Warehouse in Landover, Maryland to its state-approved incineration facility. The contractor shall track and maintain secure custody of any deposits transferred from the USCO to the contractor’s facility. The contractor agrees that the United States Copyright Office shall not have any obligation to provide licensing or oversight of the contractor’s offsite facility and agrees to bear all responsibility of secure destruction of USCO materials for destruction. The USCO shall provide the contractor with a complete inventory of all materials assigned for destruction. The contractor shall provide USCO a Certificate of Destruction that confirms all materials transferred to the contractor were 100% destroyed in the manner and detail outlined in this agreement. Destruction shall occur at vendor’s facility. All material shall be destroyed in a manner in which the material can no longer be reconstructed or identified.

e. Security

i. The Vendor is required to keep all certifications current. A lapse of NAID certification during the term of the contract resulting from this Task Order may be grounds for contract termination.

f. Reporting

i. The Vendor shall provide a Certificate of Destruction and include a minimum of the following data:

C.2.3 PLACE OF PERFORMANCE

g. United States Copyright Office 1519 Cabin Branch Way Landover, Maryland 20785, location of pickups.