030ADV24R0051.pdf

PAGE 1 OF 55 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 See SCHEDULE

030ADV24R0051

Leonard, David (202) 707-1536 07-09-2024

10:00 EDT

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Sections D&F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

See CONTINUATION Page

X X

Leonard, David

030ADV24R0051

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

F.2 52.242-15 STOP-WORK ORDER (AUG 1989)

F.3 52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

H.5 LC52.204-27 HANDLING OF FEDERAL RECORDS (JUL 2021)

H.6 LC52.237-1 KEY PERSONNEL (AUG 2014)

H.7 LC52.237-2 CONDUCT OF WORK (MAY 2015)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

I.3 52.216-18 ORDERING (AUG 2020)

I.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.5 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.6 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

030ADV24R0051

I.7 LC52.201-2 ORDERING OFFICERS (OCT 2013)

I.8 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.9 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.10 LC52.216-1A ORDER PLACEMENT - ALTERNATIVE ORDERING PROCEDURES (FEB 2015)

I.11 LC52.228-70 INSURANCE REQUIREMENTS - WORK ON LIBRARY PREMISES (DEC 2014)

I.12 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.13 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.215-3 PROPOSAL SUBMISSION INSTRUCTIONS – LOW PRICE TECHNICALLY ACCEPTABLE (JUL 2016) ... 53

L.2 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 LC52.215-4 EVALUATION – LOW PRICE TECHNICALLY ACCEPTABLE (JUL 2016)

030ADV24R0051 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a single award Indefinite Delivery/Indefinite Quantity (IDIQ) contract. Orders issued under the IDIQ contract will be firm-fixed priced.

Contract Minimum: $500.00 Contract Maximum: $1,750,000.00

This IDIQ’s Period of Performance will be 5 years, consisting of a single, five-year ordering period. (End of Clause)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 5.00 YR __________________ __________________

Shredding Services Contract Period: Base POP Begin: 09-01-2024 POP End: 08-31-2029

GRAND TOTAL __________________

030ADV24R0051 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 OVERVIEW / BACKGROUND

The Library creates and receives sensitive materials in the course of business in all formats including: paper, mixed electronic media including: hard drives, Oracle, linear tape-open (LTO), Enterprise tape media and disk, CDs, diskettes, moving image and audiovisual material including motion picture film, magnetic and digital media in a wide range of formats and specialty items submitted for copyright. The Library of Congress has several divisions of the Library that have a need for a contractor to provide services for the secure destruction and disposal of these materials when they have been decommissioned or have become eligible for destruction and their retention is no longer required. The offices of OCOO, OCIO and its divisions have shredding and destruction requirements as well as other areas of the Library listed below.

The Office of Copyright Records (OCR) under The U.S. Copyright Office, "USCO" or "Office," is responsible for preserving, maintaining, and servicing copyright-related records in physical and digital formats. The USCO receives sensitive deposit materials in the course of business in all formats, including jewelry, books, magazines, statues, ceramic figurines, sheet music, manuscripts, maps, architectural drawings, carpet and wallpaper samples, fabric, photographs, film, posters, and audiovisual materials. The Office of Copyright Records receives reviews, executes, and maintains records and deposits for copyright, including records that establish and transfer copyright ownership, included in the world's largest database of records of copyright ownership. The

Records Management Division is responsible for the management, storage, and retrieval of paper records and physical deposits (i.e., a submitted artifact or facsimile of copyrightable material). In addition, certain records created or received by the Copyright Office are subject to specific records provisions found in the Copyright Act.

See 17 U.S.C. 704(d) and 705.

Records Management (OCIO/QPM/RM) is the office responsible for overseeing the destruction of all Library records in accordance with Library policy LCR 5-810 and federal regulations. They require secure destruction for official Library records including paper documents that may contain a range of sensitive and personally identifiable information, as well as mixed electronic media including CDs, DVDs, Zip drives, VHS tapes, hard drives, and chip enabled IDs. Pursuant to 44 U.S.C. 2901, the Library records management program is subject to the Federal

Records Act (44 U.S.C. ch. 31) and the Federal Records Disposal Act (44 U.S.C. ch. 33). Pursuant to 44 U.S.C. 3102, the Library records management program is subject to Federal regulations issued by the National Archives and http://uscode.house.gov/view.xhtml?req=(title%3A17%20section%3A704%20edition%3Aprelim)%20OR%20(granuleid%3AUSC-prelim-title17-section704)&f=treesort&edition=prelim&num=0&jumpTo=true http://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title17-section705&f=treesort&num=0&saved=%7CKHRpdGxlOjE3IHNlY3Rpb246NzA0IGVkaXRpb246cHJlbGltKSBPUiAoZ3JhbnVsZWlkOlVTQy1wcmVsaW0tdGl0bGUxNy1zZWN0aW9uNzA0KQ%3D%3D%7CdHJlZXNvcnQ%3D%7C%7C0%7Cfalse%7Cprelim http://uscode.house.gov/view.xhtml?req=(title%3A44%20%20section%3A2901%20edition%3Aprelim)%20OR%20(granuleid%3AUSC-prelim-title44%20-section2901)&f=treesort&edition=prelim&num=0&jumpTo=true http://uscode.house.gov/view.xhtml?path=/prelim%40title44/chapter31&edition=prelim http://uscode.house.gov/view.xhtml?path=/prelim%40title44/chapter33&edition=prelim http://uscode.house.gov/view.xhtml?req=(title%3A44%20%20section%3A3102%20edition%3Aprelim)%20OR%20(granuleid%3AUSC-prelim-title44%20-section3102)&f=treesort&edition=prelim&num=0&jumpTo=true

Records Administration (NARA) in 36 C.F.R. parts 1220-1239 and by the General Services Administration (GSA) in 41 C.F.R. part 102-193. All records are shredded or destroyed in accordance with NARA and federal regulations.

Additionally, OCIO / ITSO division has traditionally shredded and destroyed hard drives, enterprise tape (LTO, Oracle) at the Madison building and the Alternate Computing Facility (ACF) located in Manassas, VA. The Human

Capital Directorate (COO/HCD) requires secure destruction of sensitive non-record materials which may include sensitive and personally identifiable information (PII). Materials requiring destruction will vary and will include paper and books, as well as mixed electronic media such as computer diskettes, CDs, DVDs, tapes, and hard drives.

Paper material may contain metal prongs, staples, paper clips, or binder clips. Also, the COO/ISS Divisions of

Logistics, NLS also have a need for these services. CRS may also have a need for the same type of services and may utilize this contract.

The National Audio-Visual Conservation Center (NAVCC) located in Culpeper, VA consists of general office space and support spaces, laboratories, collections cold storage bays and vaults. The Moving Image Section utilizes and maintains a wide variety of moving image and audiovisual material which includes: magnetic videotape and soundtracks, media, digital media, and motion picture film from the collections, and requires contract support to dispose of these materials when no longer needed.

The Library currently has several individual contracts for the secure shredding and destruction of documents, and electronic media. This effort includes a broader scope of requirements than the contracts currently awarded and will allow for more divisions to utilize it.

http://www.ecfr.gov/cgi-bin/text-idx?SID=80860d0ec8f656fc256a29f743277d5c&mc=true&tpl=/ecfrbrowse/Title36/36CXIIsubchapB.tpl http://www.ecfr.gov/cgi-bin/text-idx?SID=80860d0ec8f656fc256a29f743277d5c&mc=true&node=pt41.3.102_6193&rgn=div5

C.2 SCOPE

The Contractor shall provide secure shredding and destruction services on-site and off-site for the Library’s paper records and sensitive non-record materials as well as books and magazines, sheet music, manuscripts, maps, photos, posters and architectural drawings. Paper material may contain metal prongs, staples, paper clips, or binder clips. Mixed electronic media (including CDs, DVDs, audiovisual media, tapes/cartridges, discs, hard drives, and ID cards) services for Hard drives/digital media and flash drives, Entrust Secure Socket Layer (SSL) Certificates with support for OCIO/ITSO Oracle, LTO, IBM enterprise tapes/cartridges, moving image and audiovisual material

(film), excluding nitrate film. The Contractor will be responsible for removing material from their support structures (such as cassettes) or housing, if necessary. Specialty items to be destroyed also include plastic, paper, fabric, plaster, metals and metal construction or combination of all.

Library of Congress staff may load material onto trucks or vendor may propose loading material provided driver/ truck staff are equipped with a pallet jack or other equipment to move and load pallets. Vendor may not use

Library equipment to load pallets. Library staff will work with vendor staff to assure load is captured.

All labor, personnel, equipment, supplies, secured vehicles, materials, supervision and other related services necessary to perform this task are included. All services may be performed both on-site and off-site at all Library locations. NAVCC will palletize outgoing material for destruction using pallet boxes, individual boxes or loose media shrink-wrapped onto pallets (standard size: 48” x 40”) at an average weight of 12,000 pounds with a minimum of 6 pallets. The average annual number of boxes in a records paper pickup per year is 300 boxes: for mixed electronic media 21,000 pounds or 30 boxes per year in (1 cu ) 15 boxes of 2 cu boxes). The average weight for mixed electronic media is 35 pounds per box. The minimum number of pallets for specialty materials destruction is 1 pallet which includes 45-50 (1cu) boxes, 20-25 for (2cu) boxes per pallet for a full pallet. Plastic

95-gallon bins for on-site secure shredding, average 15 bins per pickup. In the last year ITSO disposed of 6,108 tapes and 3,544 hard drives with at least one shredding/destruction pickup per year.

All shredding/destruction will occur during core working hours between 8:00 – 3:00 pm. Secure shredding and destruction certificates are required as proof of chain of custody of materials destroyed. Contractor should be licensed and bonded. CORs of each order shall be responsible for coordinating communication and pickup with the contractor the specified location.

C.3 REQUIREMENTS

The Contractor shall provide upon an order by the COR:

1) Secure shredding and destruction services for paper records are required as an off-site service in accordance with

Federal regulations Library’s policy for “records destruction” and LCR 5-810.

A certificate of secure destruction is required.

The Contractor will be required to pick up records. The types of records are:

a) Records currently on litigation hold legal packaged in 1,400 NARA-approved standard records boxes

(approximately 1 cubic foot in volume). (See Attachment J-1 Paper Records Destruction a)

b) Other boxed records for destruction (See Attachment J-1 Paper Records Destruction b)

Pickup services by order:

Vendor shall be requested to load boxes on truck per request by order.

Location: Madison Building Loading dock

Other pickups may be requested by order.

2) Secure media destruction of mixed electronic media records (media records are considered "official" Library records) (including CDs, DVDs, audiovisual media, tapes/cartridges, discs, hard drives, and ID cards) services for Hard drives/digital media and flash drives, Oracle, LTO, IBM enterprise tapes/cartridges and Entrust Secure Socket Layer Certificates. All materials shall be destroyed in a manner that renders the object non-reusable, readable or sellable.

A certificate of secure destruction certificate is required.

Material will be packaged in NARA-approved standard records boxes (approximately 1 cubic foot in volume

(average 35 pounds per box.)

Pickup services by order:

Vendor shall be requested to load boxes on truck per request by order.

Location: Madison Building Loading dock

Other pickups may be requested by order.

3) Secure shredding and destruction services on-site and off-site for sensitive non-record paper materials including paper, books and magazines, sheet music, manuscripts, maps, photos, posters and architectural drawings. All materials shall be destroyed in a manner that renders the object non-reusable, readable or sellable. Paper material may contain metal prongs, staples, paper clips, or binder clips.

Vendor shall provide 15-20 lockable 95-gallon bins and 20-30 consoles and for the Library to fill with material at the Madison building. Bins will be marked by Division Name on outside of the bin. (i.e. NLS,HCD, CRS)

Location: Library of Congress, Madison Building, 101 Independence Ave Loading Dock Other pickups may be required by order.

4) Secure destruction of mixed electronic media non records (non records are not considered "official" Library records (including CDs, DVDs, audiovisual media, tapes/cartridges, discs, hard drives, and ID cards) services for

Hard drives/digital media and flash drives, Oracle, LTO, IBM enterprise tapes/cartridges and Entrust Secure

Socket Layer Certificates. All materials shall be destroyed in a manner that renders the object non-reusable, readable or sellable. A certificate of secure destruction certificate is required.

a. Vendor shall provide 15-20 lockable 95-gallon bins for the Library to fill with material at the Madison building. Bins will be marked by Division Name on outside of the bin. (NLS,HCD,CRS)

Location: Library of Congress, Madison Building, 101 Independence Ave Loading Dock Other pickups may be required by order.

b. Library (property) 5X3X4 rolling bin pickup. Library staff will use their equipment to bring the bin to the loading dock and work with the vendor’s staff to assure the load is secured on the truck. The shredding truck comes to the loading dock or other areas as specified at the task order level.

Location: Library of Congress DC2/ACF Alternate Computing Facility 9050 Wellington Rd, Manassas, VA, 20109.

Other pickups may be required by order.

5) Secure shredding and destruction of moving image and audiovisual material including:

a. Acetate and polyester-based motion picture film and microfilm of all gauges, from 8mm to 35mm, including black-and-white and color film, and full-coat magnetic tracks.

b. Magnetic videotape in a wide range of cassette and open-reel formats (including 2” videotape). Magnetic soundtracks on acetate or polyester-based film stock.

c. Media on optical disc formats, such as CDs and DVDs; Digital videotape.

d. Digital media, such as hard drives, including Digital Cinema Packages flash drives and solid-state drives – content on these items will be removed prior to sending for disposal.

e. Motion picture film, (does not include Nitrate film) which will be sent on metal reels, plastic reels and cores, sometimes inside cases or film cans: and videotape, which may be in cassettes or on metal reels.

The Contractor will be responsible for removing material from their support structures (such as cassettes or housing, if necessary. See Attachment J-8 - Sample Photos of Media for Destruction and Disposal.

The Contractor shall provide environmentally responsible disposal of media housing and support structures, including (but not limited to) metal and plastic film reels, metal and plastic motion picture film cans, plastic film cores, videotape cassettes, and DVD cases in accordance with federal regulations.

All media and materials shall be destroyed in a manner that renders the object non-reusable, nonreadable or sellable and in a manner that protects the privacy of the Library of Congress and its collection donors.

A certificate of secure destruction certificate is required.

Other pickups may be required by order.

Outgoing material will be palletized for destruction using pallets, individual boxes or loose media shrink-wrapped onto pallets (standard size: 48” x 40”) at an average weight of 12,000 pounds, which includes 50 (1 cu) boxes, 25 boxes for

(2cu boxes) per pallet for a full pallet.

6) Secure shredding and destruction on-site and off-site of specialty items that may include plastic, paper, fabric, plaster, metals and metal construction or combination of all. A certificate of secure destruction is required. All materials shall be destroyed in a manner that renders the object non-reusable or sellable and in a manner that protects the privacy of the Library of Congress and its collection in a manner meeting federal regulations.

Library to palletize boxes onto standard “ 48 x 40” pallets, (1 pallet will consist of 45-50 boxes) .

Vendor shall provide 30 yard open top dumpsters.

Location: USCO’s 1519 Cabin Branch Warehouse in Landover, Maryland 20871.

Other locations may be requested by order.

7) Secure shredding and destruction certificates are required as proof of chain of custody of materials destroyed.

Each Certificate of Destruction must contain as a minimum the following:

Pickup location

Pickup/Service date

Number of boxes destroyed.

Total pounds

General description of material destroyed.

Name of Contractor witnessing the off-site destruction

9) Proof of a National Association for Information Destruction (NAID) certification shall be provided.

8) Certification includes the Contractor passing an audit by security professionals possessing Certified Protection Professional (CPP) accreditiation through the American Society for Industrial Security International.

C.3.1 Pick-up Location and Instructions

The Contractor shall coordinate with the COR and provide specific instructions for scheduling destruction pickups which will be issued by order. The Contractor shall coordinate with the COR on selecting and verifying a scheduled date and time for the destruction. The Contractor shall pick up record materials for destruction during the core working hours which is from 8:00 A.M. to 3:00 P.M. of the identified Library location. Within 24 hours of the pickup, the Contractor shall contact the COR and the United States Capitol Police (USPC) Capitol Hill security checkpoint to confirm arrival time.

On-site instructions:

The Contractor shall arrive on the agreed upon date and within thirty (30) minutes of the arranged time of arrival, allowing enough time to get through the Capitol Hill security checkpoint when coming to the Madison building.

On-site instructions for other locations listed in Section F will be provided at the task order level. The Contractor shall transport material being taken to a facility in a vehicle that prevents unauthorized access to material. The

Contractor shall prevent any material from inadvertently being blown out of the vehicle during transportation to the destruction facility and the recycling facility. The Contractor shall leave the Library of Congress loading dock in a clean and orderly condition and shall be liable and reimburse the Library for any damage to Government property caused by operations of the Contractor or his agents due to carelessness or neglect.

Off-site instructions:

The contractor shall utilize a vehicle that prevents unauthorized access to material and shall prevent any material from inadvertently being blown out of the vehicle during transportation to the destruction facility or the recycling facility. The Contractor shall pick up record materials for destruction during the core working hours which is from

8:00 A.M. to 3:00 P.M. of the identified Library locations in Section F.

C.3.2 Compliance with Waste Laws and Regulations

10) The contractor shall destroy all materials so that they are non-reusable, nonreadable or sellable and in a manner that protects the privacy of the Library of Congress and its collection in a manner meeting federal regulations.

The Contractor shall comply with all Federal, State, and local laws, ordinances, and regulations pertaining to the collection, transportation, recycling, and disposal of wastes. The Contractor shall pay all applicable federal, state, and local taxes, and shall comply with all local laws, ordinances, and regulations and shall obtain and pay for all permits and licenses, at no additional expense to the Library. The Contractor shall follow industry standard best practices.

Any increases that may be imposed by the County or Municipality of disposal site after contract award will be paid by the Contractor. The Contractor shall specify the disposal facility or facilities to be used during the term of the contract. The Contractor shall receive approval from the COR, in advance, of any changes in the disposal facility or facilities location.

C.3.3 Damage to Library Property.

In the course of surveying, picking-up, loading, delivering, or otherwise transferring moving image media from the Library facility to the place of disposal, the contractor shall be responsible for the cost to repair or replace damaged Library property (building, equipment communication cables, sign, signposts, utilities, etc.) caused by the Contractor.

C.3.4 Licenses and Bonds.

The Contactor shall maintain all licenses and insurance required for the transportation of waste relating to this contract.

C.3.5 Safety

The Contractor or subcontractor shall provide Certificate of Liability Insurance for staff entering Packard Campus facility, if requested. Contractor Truck Requirements: Trucks making pickups from the loading docks shall be single tractor trailers at a maximum of 53 feet. Loading docks do not have lift gates. Loading docks measure approximately 4 feet in height.

Trucks shall arrive no earlier than 8:30 a.m. and no later than 3:00 p.m.

Contractor’s staff members entering the building shall show credentials and sign in at the Security desk.

The Contractor and subcontractor pickup vehicles shall have clearly identified company signage. Driver and all onsite staff shall wear distinguishable company uniform and/or company ID. The contractor’s staff shall not travel beyond the dock. The vendor shall prevent any unauthorized access to material once it is removed from Library premises.

C.4 KEY PERSONNEL

The following position is considered key personnel:

Program Manager

The contractor shall provide a Program Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Program Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Program Manager or alternate shall be available between business hours of 8:30 a.m. to 4:30p.m. Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

The Program Manager shall have 5-10 years of experience in the shredding/destruction industry cultural institution(s) or comparable type facility.

C.5 CONTRACT PERFORMANCE/DELIVERABLES

Any deliverables required will be defined at the task order level.

030ADV24R0051 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

Places of Performance:

Library of Congress Packard Campus in Culpeper, VA (19053 Mt. Pony Rd., Culpeper, VA 22701) [Loading dock hours 8:30 a.m. – 3:00 p.m.]

Library of Congress Cabin Branch Landover, MD (1519 Cabin Branch Way Landover, Maryland 20785)

Library of Congress Ft. Meade Facility, Ft. Meade, MD; (100 Montgomery Meigs Road, Fort Meade, Maryland 20755)

Library of Congress Madison Building, Washington, DC. (101 Independence Avenue, Washington, DC)

Library of Congress NLS, HCD and CRS will utilize Madison Building address for their pickups)

Library of Congress DC2/ACF Alternate Computing Facility 9050 Wellington Rd, Manassas, VA, 20109

The overall period of performance shall be as stated in section B.

The contractor is responsible for conducting business between the hours of 8:00 a.m. to 4:30 p.m. to allow for correspondence with the COR. However, pickups occur during core business hours of 8:30 – 3:00 pm Mondays through Fridays to allow for load time and trucks to clear through security; except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

(End of Clause)

F.2 52.242-15 STOP-WORK ORDER (AUG 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work order is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either—

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if—

(1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and

030ADV24R0051 Section F

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage;

provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon a proposal submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

(End of Clause)

F.3 52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

(a) If the performance of all or any part of the work of this contract is delayed or interrupted (1) by an act of the

Contracting Officer in the administration of this contract that is not expressly or impliedly authorized by this contract, or

(2) by a failure of the Contracting Officer to act within the time specified in this contract, or within a reasonable time if not specified, an adjustment (excluding profit) shall be made for any increase in the cost of performance of this contract caused by the delay or interruption and the contract shall be modified in writing accordingly. Adjustment shall also be made in the delivery or performance dates and any other contractual term or condition affected by the delay or interruption. However, no adjustment shall be made under this clause for any delay or interruption to the extent that performance would have been delayed or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an adjustment is provided or excluded under any other term or condition of this contract.

(b) A claim under this clause shall not be allowed—

(1) For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved; and

(2) Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the delay or interruption, but not later than the day of final payment under the contract.

(End of Clause)

030ADV24R0051 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Leonard, David

Address: Contracts & Grants Directorate

Library of Congress

LA 325

Washington DC 20540-9411

Phone: (202) 707-1536

Email: dleonard@loc.gov

Library Contract Specialist: Merwin, Claire

Address: Contracts & Grants Directorate

Library of Congress

LA 325

Washington DC 20540-9411

Phone: (202) 707-0887

Email: cmerwin@loc.gov

Library Contracting Officer Representative:

Address:

Phone:

Email:

030ADV24R0051 Section G

Contractor Contract Administrator: Provided at time of award

Address: Provided at time of award

Provided at time of award

Provided at time of award

Provided at time of award

Phone:

Email:

G.2 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippcustomersupport@fiscal.treasury.gov or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause) https://www.ipp.gov/ mailto:ippcustomersupport@fiscal.treasury.gov https://www.acquisition.gov/far/52.212-4 https://www.acquisition.gov/far/52.212-4

030ADV24R0051 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

(1) The Library is a public institution responsible for making its resources (collections and staff) available to the

Congress and the American people. To achieve a balance between access and security, the Library requires everyone (staff, visitors, interns, contractors, etc.), to always use due diligence and protect its assets during use.

(2) Physical access to Library collections is limited to staff and/or determined by the host office. In addition, established requesting processes in the various readings rooms must be followed.

(3) Loan Privileges. Contractor employees may obtain loans of Library property for internal use and Library work-related purposes.

i. Loan of Library Property. All loans of Library property must be approved and documented by the host Library Services office. Contractor staff shall obtain a Library “General Pass” (Form LW 12/54 (rev2/88)) for each loan.

ii. Liability – Loss or Damage of Library Property. Use or loan of all Library property and signature on this contract means that the contractor acknowledges and agrees to:

(a) ensure the return all Library property issued in the same condition as borrowed;

(b) accept responsibility and liability for the negligent loss or damage of issued or borrowed Library property; and

(c) ensure that the loaned property is used for Library purposes and not loaned to any other person.

(End of Clause)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

1. Access to Library buildings and grounds is governed by 36 C.F.R. part 702 - Conduct on Library Premises. Contractor staff must comply with these requirements and restrictions and related Library of Congress Regulations and Directives.

2. The Library is committed to preventing and addressing all forms of discriminatory harassment and to ensuring that Equal Employment Opportunity (EEO) principles are fundamental to Library culture. Everyone — employees, interns, volunteers, contractors, researchers, and visitors — is expected to help make the Library a respectful environment free from offensive behavior.

a. Library of Congress employees, contractors, interns, volunteers, researchers, patrons, and other visitors have a right to Library facilities that are free from discrimination based on their race, color, national origin, religion, sex, sexual orientation, gender identity, age (40 and over), disability, genetic information, union affiliation, political affiliation, or marital status.

b. The Library does not tolerate discrimination – including sexual harassment, other forms of harassment, or a hostile work environment – based on these factors. The Library does not tolerate retaliation against anyone who engages in any form of protected EEO activity.

c. Contractor (including subcontractor) staff alleged to have engaged in discrimination or retaliation in the performance of this contract may be prohibited from entering Library facilities to perform work under their contracts.

Contractors are required to promptly respond to all Library inquiries into allegations of discrimination, and must, in good faith, cooperate with Library investigations. Good faith cooperation includes, but is not limited to, making contractor staff available for:

1. Formal and informal interviews by Library agents investigating allegations of discrimination;

2. Reviewing and signing appropriate affidavits or declarations summarizing statements provided by such contractor staff during the course of an investigation;

3. Producing documents requested by the Library agents conducting the investigation; and

4. Preparing for and providing testimony in depositions or in administrative hearings.

(End of Clause)

H.5 LC52.204-27 HANDLING OF FEDERAL RECORDS (JUL 2021)

(a) Definitions “Records,” as defined in 36 C.F.R. § 703.4(a), includes all books, papers, maps, photographs, reports, and other documentary materials, exclusive of materials in the Library’s collections, regardless of physical form or characteristics, made or received and under the control of the Library in pursuance of law or in connection with the transaction of public business, and retained, or appropriate for retention, by the Library as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the government or because of the informational value of data contained therein. The term refers only to such items in being and under the control of the Library. It does not include the compiling or procuring of a record, nor does the term include objects or articles, such as furniture, paintings, sculpture, three-dimensional models, structures, vehicles, and equipment. All data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Privacy Act of 1974 (5 U.S.C. 552a), as amended, and Library of Congress regulations at 36 CFR Part 703.

(b) Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs.

21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, Library of Congress regulations at 36 CFR Part 703 and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, Contractor shall manage and schedule records for disposition only as permitted by statute or regulation.

3. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or which is exempted from public disclosure by 36 C.F.R. 703.5.

4. The Library of Congress shall own the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which the Library of Congress shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227- 20.

5. In accordance with 36 CFR 1222.32, Contractor shall maintain and manage all records in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

6. The Contractor shall only remove records from the legal custody of the Library of Congress or destroy them in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report the event to the Contracting Officer.

https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=&SID=34ff924acec3313490e05725763ecf33&mc=true&n=pt36.3.703&r=PART&ty=HTML#se36.3.703_14 http://uscode.house.gov/view.xhtml?req=(title:5%20section:552a%20edition:prelim)%20OR%20(granuleid:USC-prelim-title5-section552a)&f=treesort&edition=prelim&num=0&jumpTo=true https://www.ecfr.gov/cgi-bin/text-idx?SID=5ef4d7076738157c2a8eb718cad0d74c&mc=true&node=pt36.3.703&rgn=div5

7. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Library of Congress control unless otherwise directed by the Contracting Officer.

8. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract vehicle in accordance with instructions provided by the Contracting Officer. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

9. The Contractor shall not create or maintain any records containing any non-public Library of Congress information that are not specifically authorized by the contract.

10. All Contractor employees assigned to this contract who create, work with, receive, store, or otherwise handle records shall take Library of Congress-provided records management training. The Contractor shall be responsible for confirming training has been completed.

11. The Contractor shall obtain the Contracting Officer’s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts.

12. The Contractor (and any sub-contractor) shall abide by Government and Library of Congress guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. The Contractor shall immediately notify the Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment.

(c) Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract vehicle, and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

(End of Clause)

H.6 LC52.237-1 KEY PERSONNEL (AUG 2014)

The personnel designated as key personnel in this contract are considered to be essential to the work being performed hereunder. At least 30 days prior to diverting any of the specified individuals to other programs or contracts or as soon as possible if an individual must be replaced, for example, as a result of leaving the employ of the contractor, the contractor shall notify the contracting officer and identify proposed substitutions. No diversion or substitution shall be made by the contractor without written consent of the contracting officer.

The following personnel have been identified as Key Personnel in the performance of this contract:

Position/Labor Category Name

Program Manager

(End of Clause)

H.7 LC52.237-2 CONDUCT OF WORK (MAY 2015)

The personnel employed by the Contractor shall be capable employees qualified in this type of work. The Contractor shall be responsible for all damage to Library property by the activities of his employees resulting from these operations.

The Contracting Officer may require removal from work on this contract any employee(s) that may be deemed incompetent, careless, insubordinate, unsuitable, or otherwise objectionable, or whose continued employment is deemed contrary to the public interest or inconsistent with the best interest of or the security of the Library.

030ADV24R0051 Section I

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

(End of Clause)

FAR Number Title Date

52.202-1 DEFINITIONS JUN 2020

52.203-3 GRATUITIES APR 1984

52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR

STATEMENTS—REPRESENTATION

JAN 2017

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS

DEC 2014

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

NOV 2023

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

NOV 2021

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES—

REPRESENTATION

OCT 2020

52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES

DEC 2023

52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN

CERTAIN ACTIVITIES OR TRANSACTIONS RELATING TO IRAN—

REPRESENTATION AND CERTIFICATIONS

JU…