Attachment J-3 - USCO Task Order 1 SOW Rev.docx

United States Copyright Office Statement of Work Shredding Task Order

C.1: BACKGROUND

The U.S. Copyright Office, "USCO" or "Office," administers the Nation's copyright laws and provides expert advice and guidance to Congress, Executive Branch Agencies, and the courts on matters of copyright law and policy. The Office of Copyright Records (OCR) is responsible for preserving, maintaining, and servicing copyright-related records in physical and digital formats. The Office of Copyright Records receives reviews, executes, and maintains records and deposits about copyright, including records that establish and transfer copyright ownership, included in the world's largest database of records of copyright ownership. The Records Management Division is responsible for the management, storage, and retrieval of paper records and physical deposits (i.e., a submitted artifact or facsimile of copyrightable material). The USCO receives sensitive deposit materials in the course of business in all formats, including jewelry, books, magazines, statues, ceramic figurines, sheet music, manuscripts, maps, architectural drawings, carpet and wallpaper samples, fabric, photographs, film, posters, and audiovisual materials. When these materials are no longer required, they must be securely destroyed, and their destruction must be documented and certificates of destruction produced.

C.2 SCOPE

USCO requires all labor, equipment, supplies, secured vehicles, supervision, and other related services necessary to perform secure on-site destruction for sensitive deposit materials past retention. This service shall be provided at USCO’s 1519 Cabin Branch Warehouse in Landover, Maryland. Materials requiring destruction vary and include sensitive papers, plastics, ceramics, metal, and other non-paper media materials, printed materials, audio and video media, and other special deposit materials.

C.2.1 SERVICES

a. The vendor shall conduct on-site (i.e., at USCO warehouse) secure destruction of sensitive paper materials [Paper Records Destruction (b)]:

i. Ten pallets; forty-five (45) boxes per pallet

ii. All pallets will be staged for certified destruction on the loading dock at USCO’s warehouse. The vendor will load boxes into their truck for destruction. A certificate of destruction shall be issued with-in 24-48 hours and sent to the COR.

b. Schedule: The vendor shall provide truck(s) and the necessary equipment and personnel to provide destruction services to meet the aforementioned requirements located in C.2.2. The date of destruction will be set by the Contracting Officer Representative or designee and agreed upon by the vendor to occur on predetermined dates. Destruction will occur on a regular schedule, generally quarterly, on a date and time to be determined by the COR or designee.

i. Work shall occur between the hours of 8:00 AM and 3:00 PM.

ii. Monday – Friday (excluding federal holidays)

C.2.2 REQUIREMENTS

c. Moving Boxes from Pallets

i. Vendor shall provide the necessary staff to perform destruction of USCO materials.

ii. The Contracting Officer Representative (COR) or designee shall be onsite to witness the destruction by vendor.

d. Destruction

i. All material shall be destroyed in a manner in which the material can no longer be reconstructed or identified.

e. Security

i. The Vendor is required to keep all certifications current. A lapse of NAID certification during the term of the contract resulting from this Task Order may be grounds for contract termination.

f. Reporting

i. The Vendor shall provide a Certificate of Destruction and include a minimum of the following data:

C.2.3 PLACE OF PERFORMANCE

g. United States Copyright Office 1519 Cabin Branch Way Landover, Maryland 20785, loading dock.