Attachment J-2 Compl w Sys Rqmts_Function.docx

9504CS21XXXX

Attachment J-1

Solicitation 9594CS21Q0004 Attachment J-2: Compliance with Fleet Management System Solution Requirements and Functionalities The Contractor shall complete this Attachment J-1 and submit the completed attachment with its quote.

Name of Contractor: ________________________________ Identify the solution quoted: ___________________________________

· 24 hours of the reservation start time for a full day reservation; and

· 2 hours of the reservation start time for a full day reservation.

· System Administrator

· Site Coordinator/Dispatcher

· Supervisor

· User/Requestor/System Administrator.

· Mileage data

· Per fleet, per CSOSA location, per GOV; and

· For each of the above elements, per year, per quarter, per month, per week, or per day of the week);

· Frequency of GOV usage;

· Purpose of usage;

· Trip logs;

· Ability to attach trip planning documents; Documents vary per departments, and

· Ability to identify each GOV by “In-Service”, “Out-of-Service” and “Retired” status. “In-Service” means GOV is available to be used. “Out-of-Service” due to maintenance, vehicle inspection, etc. “Retired” means vehicle has been exchanged or returned. We need to keep track GOVs we used to have.

· Driver’s name;

· Driver’s license number;

· State driver license issued;

· Driver license expiration date;

· Employee office location

· Employee office phone number;

· Employee mobile number; and

· Employee’s supervisor name.

· Identification of the GOV receiving service;

· Type of work completed;

· Cost of work performed;

· Condition of GOV when it is repaired; and

· Provide a comment field to track additional information;

· As well as capability to provide automated messages to administrators about the vehicle’s need for repairs.

· Driver name;

· Driver license number;

· Employee office location;

· Date, time, and location of the violation;

· Ticket/citation number;

· Type of violation;

· Amount of fee assessed;

· Paid status of assessed fee;

· GOV license plate number violation was cited; and

· Accident tracking number (if an accident was involved).

· Driver and Passenger information; this is a form to upload.

· Police report number;

· Damage category to GOV, i.e.:

· None;

· Minor – no repair needed;

· Minor – repair needed;

· Major damage;

· GOV totaled;

· GOV tow status (yes/no);

· Tow cost;

· Cost of repair;

· Other GOV involved (yes/no)

· Other GOV driver name and contact number;

· Other GOV license number;

· Other GOV passenger information (name and contact information)

· Status section, i.e.:

· Referred to OGC (yes/no);

· Pending additional information;

· No further action required;

· Comment section; and

· Ability to upload any pertinent photos or documents.

· Resolving any issues identified during installation of software upgrades or modifications; and

· Resolving any other software issues identified during performance of the fleet management system.

· Resolving any issues identified during installation of software upgrades or modifications; and

· Resolving any other software issues identified during performance of the fleet management system; and

· Annual software licenses.