Amendment 0002 9594CS21Q0004.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Description of this amendment begins on page 2.

Court Services and Offender Supervision Agency Office of Procurement 800 North Capital Street, NW Washington, DC 20002-4260 POC: Cathy Collins;202.220.5354;catherine.collins@csosa.gov

N/A

9594CS21Q0004

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08/09/2021

07/28/2021

Solicitation 9594CS21Q0004 Amendment 0002

SF30 Block 14, Continued

a. This amendment:

(1) Provides responses to all questions received to the solicitation; and

(2) Makes changes to the solicitation.

b. No more questions will be accepted.

c. Receipt of this Amendment 0002, as well as receipt of Amendment 0001, must be acknowledged along with any submitted quote by providing a signed copy of page 1 of this amendment, i.e., the SF30.

d. Attachment 1 to this Amendment 0002 provides the responses to all questions received.

e. Attachment J-1, Fleet Management System Solution Statement of Work, Section C.2.1.2.2, delete in its entirety and replace with the following (changes in red font):

C.2.1.2.2 A kiosk/keybox shall be installed at each of the following CSOSA locations:

Location Number of Vehicles 800 North Capitol Street, NW, 2nd Floor, Washington, D.C. 20002 6 800 North Capitol Street, NW, 6th Floor, Washington, D.C. 20002 9 300 Indiana Avenue, NW, Suite 2056Washington, D.C. 20001 8 633 Indiana Avenue, NW, 12th Floor, Washington, D.C. 20004 8 1230 Taylor Street, NW, 2nd Floor, Washington, D.C. 20011 4 910 Rhode Island Avenue, NE, 2nd Floor, Washington, D.C. 20018 8 3850 South Capitol Street, SE, 2nd Floor, Washington, D.C. 20032 10 2101 Martin Luther King, Jr. Avenue, SE, 1st Floor, Washington, D.C. 20020 8 1900 Massachusetts. Avenue, SE, 3rd Floor, Washington, D.C. 20003 8

f. Solicitation 9594CS21Q0004, Section L.9 is revised as follows (changes in red font):

L.9 Current Performer. At this time, CSOSA does not have an active award for a fleet management system solution. However, the following information is provided regarding the current system in use:

L.9.1 The current Fleet Management System is Agile Fleet Commander.

L.9.2 The current application is SQL driven; it has about 400 tables, mostly with 0 records, and about 10 tables with 400,000 audit logs and activities. The name and the version of the current fleet management system is FleetCommander v5.02.

g. There is no change in the quote due date identified in the solicitation, Section L, as a result of this amendment.

Amendment 0002 – Attachment 1 Solicitation 9594CS21Q0004 – Fleet Management System Solution

Question 1: Attachment J-1, Fleet Management System Solution Statement of Work, Section C.2.1.2.2, in this section CSOSA specifies the nine locations at which kiosk/key boxes will need to be installed. Is it CSOSA’s interest to continue to utilize the previously sourced key boxes that are used at these locations, or to source new key boxes for these locations?

Response: As per the solicitation Attachment J-1, Fleet Management System Solution Statement of Work, Section C.2.1.2.1 states, “The Contractor shall install an electronic, lockable key storage mechanism (e.g., kiosk/key box)…” The solicitation goes on to state in the same attachment Section C.2.1.2.2, that a kiosk/keybox shall be installed in the nine specifically identified CSOSA locations. Yes; the installed kiosks/keyboxes will replace the all current kiosks/keyboxes.

Question 2: Attachment J-1, Fleet Management System Solution Statement of Work, Section C.2.1.2.2, is it CSOSA’s interest to continue to utilize the previously sourced kiosks that are installed at these locations, or to source new kiosks for these locations?

Response: As per the solicitation Attachment J-1, Fleet Management System Solution Statement of Work, Section C.2.1.2.1 states, “The Contractor shall install an electronic, lockable key storage mechanism (e.g., kiosk/key box)…” The solicitation goes on to state in the same attachment Section C.2.1.2.2, that a kiosk/keybox shall be installed in the nine specifically identified CSOSA locations. Yes; the installed kiosks/keyboxes will replace the all current kiosks/keyboxes.

Question 3: Attachment J-1, Fleet Management System Solution Statement of Work, Section C.2.1.2.2, CSOSA states that the organization maintains a fleet of approximately 69 vehicles across these nine locations. In order to properly size the key control hardware for each location, please provide the vehicle count for each of the nine locations.

Response: Amendment 0002 deletes Attachment J-1, Fleet Management System Solution Statement of Work, Section C.2.1.2.2, and replaces it with the following (changes in red font):

C.2.1.2.2 A kiosk/keybox shall be installed at each of the following CSOSA locations:

Location Number of Vehicles 800 North Capitol Street, NW, 2nd Floor, Washington, D.C. 20002 6 800 North Capitol Street, NW, 6th Floor, Washington, D.C. 20002 9 300 Indiana Avenue, NW, Suite 2056Washington, D.C. 20001 8 633 Indiana Avenue, NW, 12th Floor, Washington, D.C. 20004 8 1230 Taylor Street, NW, 2nd Floor, Washington, D.C. 20011 4 910 Rhode Island Avenue, NE, 2nd Floor, Washington, D.C. 20018 8 3850 South Capitol Street, SE, 2nd Floor, Washington, D.C. 20032 10

9594CS21Q0004

Attachment 1 – Questions & Responses

2101 Martin Luther King, Jr. Avenue, SE, 1st Floor, Washington, D.C. 20020 8 1900 Massachusetts. Avenue, SE, 3rd Floor, Washington, D.C. 20003 8

Question 4: Attachment J-1, Fleet Management System Solution Statement of Work, Section C.2.1.2.3, CSOSA is requesting that “the Contractor is responsible for ensuring successful connection of the hardware to the fleet management software.” Please confirm that CSOSA will be responsible for providing the minimum electrical and ethernet connectivity requirement(s) at each of the installation locations.

• Power - Two 110v outlets

• Ethernet - Single dedicated IP Address and single shared IP Address

Response: Amendment 0002 revises Attachment J-1, Fleet Management System Solution Statement of Work, Section C.2.1.2.3, and adds a new Section C.2.1.3.4. Changes are in red font as shown below:

C.2.1.2.3 CSOSA remove the existing kiosk/keybox hardware prior to the Contractor’s installation of new kiosk/keybox hardware.

C.2.1.3.4 Power Requirements. The new kiosk/keybox hardware will use two existing 110v outlets and the existing Ethernet connections.

C.2.1.3.5 Once the kiosk/keybox hardware is installed, the Contractor is responsible for ensuring successful connection of the hardware to the fleet management software. Kiosk/keybox shall be functional and be able to communicate with the fleet management software.

Question 5: Attachment J-1, Fleet Management System Solution Statement of Work, Section C.5, CSOSA is requesting that “The Contractor shall migrate all data in CSOSA’s current fleet management system to the new fleet management system within 90 days from date of award”.

Please provide the name and version number of the “current fleet management system’ and the volume of records CSOSA will be looking to have the Contractor migrate.

Response: Amendment 0002 revises solicitation Section L.9 to include the following:

L.9.1 The current Fleet Management System is Agile Fleet Commander.

L.9.2 The current application is SQL driven; it has about 400 tables, mostly with 0 records, and about 10 tables with 400,000 audit logs and activities. The name and the version of the current fleet management system is FleetCommander v5.02.

Attachment 1 – Questions & Responses

Question 6: Attachment J-1, Fleet Management System Solution Statement of Work, Appendix A – Cybersecurity Contract Requirements. CSOSA is requesting that for “all Covered Information Systems, the Contractor shall make a reasonable effort to support CSOSA’s request(s) for cybersecurity and privacy information related to CSOSA’s assessment and authorization requirements. CSOSA is required to obtain an Authority to Operate prior to utilizing the software provided by the Contractor to, store, or transmit CSOSA Information.”

Please detail the necessary steps (or provide a detailed checklist) that will allow the Contractor to meet CSOSA’s requirement to obtain an Authority to Operate.

Response:

See section C.7.3 in Attachment J-1, which requires the Contractor to provide a solution that is certifiable and accreditable under current NIST 800-58 guidelines for a confidentiality level of moderate. The current NIST 800-53 Rev 5 Security & Privacy guidelines for moderate systems is available at SP 800-53 Rev. 5, Security and Privacy Controls for Info Systems and Organizations | CSRC (nist.gov), under the link titled, Control Catalog Spreadsheet. CSOSA will use a subset of these controls for the Assessment and Authorization process for the system.

The CSOSA Authority to Operate (ATO) process follows the steps outlined in the NIST Risk Management Framework. The security controls that are applicable for this moderate System that will run on CSOSA’s network environment are derived from FIPS 199 categorization. After award, if the awardee’s system has not already rec’d an ATO from another federal agency, then CSOSA will be requesting information from the Contractor regarding the some of the control elements identified in the above mentioned spreadsheet for assessment to grant the system ATO.

The Contractor will be required to provide documentation regarding its system to support its responses to all requests for information.

Question 7: Solicitation Section L.4.3.1, CSOSA asks for a 15 day web link or trial version of the solution to “demonstrate the quoted audit software solution.” Please confirm that the requirement is for a Fleet Management System rather than an Audit Software solution.

Response: Correction was made via the previously issued Amendment 0001 to reflect the correct reference, i.e., Fleet Management System.

Question 8: Solicitation Section L.4.4, CSOSA is requesting a comprehensive Price Quote which is to include “the price breakdown for the ‘Lot’ price quoted for the Legal Case Management Solution…” Please confirm that the requirement is for a Fleet Management System rather than a Legal Case Management solution.

https://csrc.nist.gov/publications/detail/sp/800-53/rev-5/final https://csrc.nist.gov/publications/detail/sp/800-53/rev-5/final https://csrc.nist.gov/Projects/risk-management/about-rmf https://csrc.nist.gov/Projects/risk-management/about-rmf https://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.199.pdf

Attachment 1 – Questions & Responses

Question 9: Solicitation Section M3.1, CSOSA states “that the Factor 1 Compliance with Legal Case Management Solution System Requirements and Features.” Please confirm that the Factor 1 Compliance requirement is for a Fleet Management System rather than a Legal Case Management solution.