Attachment IX - Proposal Requirements.pdf

SPE60424R0408

Attachment IX

PJM 2024

ATTACHMENT IX

PROPOSAL REQUIREMENTS

1. Refer to Solicitation language FAR 52.212-1 INSTRUCTIONS TO OFFERORS –

COMMERICAL ITEMS (SEP 2023)(TAILORED).

2. An offeror must propose to supply the total line item quantity for the line items identified in the Schedule. Failure to offer the total line item quantity will preclude Government evaluation and award to the offeror for the line items. If an offeror chooses to submit more than one offer, it may do so by submitting a separate price submittal for each. Offers based on other pricing mechanisms or alternate methods of supplying electricity may be considered.

3. SUBMISSION OF DOCUMENTS

The offeror shall submit all documents required by the terms and conditions of the Request for Proposal (RFP). An offeror’s proposal must be complete with regard to this provision as well as all other requirements of the solicitation. Offerors are advised to submit proposals that are fully and clearly acceptable without additional information or explanation. Failure to provide a complete proposal submission may make an offer unacceptable and ineligible for award.

4. EVIDENCE OF RESPONSIBILITY

4.1 The following are responsibility criteria which must be satisfied to be eligible for award:

4.1.1 The offeror must possess, at a minimum, 12 months of experience providing supply and transportation (firm and/or interruptible) of electricity to wholesale or retail customers. These 12 months of experience must have been obtained no more than two years before the date of Technical Proposal submission.

4.1.2 The offeror must possess, or demonstrate the ability to obtain, transmission service agreements in the company’s name for the points of receipt specified in the Statement of Work.

4.1.3 The offeror must be authorized to conduct business by each state’s regulatory body having jurisdiction over the state’s electric industry prior to award of any contract for solicited requirements. Submitted evidence to support this criteria must include the date such authorization was granted.

4.2 The responsibility criteria listed in this section are in addition to the general responsibility criteria set forth in FAR 9.104.

4.3 The offeror shall submit sufficient evidence to demonstrate that all responsibility criteria from both this Section and FAR 9.104 have been satisfied. Failure to provide such documentation shall render the offeror non-responsible and ineligible for award.

4.4 In addition to evidence submitted by the offeror, the Government may obtain and consider additional information concerning the offeror’s ability to satisfy all responsibility criteria, including conducting preaward surveys in accordance with FAR 9.106.

5. OFFEROR’S PROPOSAL

In addition to the requirements set forth in FAR 52.212-1, the following documentation shall be submitted:

5.1 Past Performance

5.1.1 Attachment II. Information collected in the Experience with End Users form

(Attachment II – Experience with End Users) will be used to contact offeror’s customers and inquire about the offeror’s past performance. By submitting this form, the offeror agrees to permit the Government's representatives to contact the customers listed and inquire about the past performance of the offeror. Offerors are advised that the Government may use information gained from any source to evaluate past performance. However, the Government reserves the right to only consider the Contractor’s performance under Federal Government or DLA Energy contracts.

5.2 Technical Capability / Risk

5.2.1 Management Capability Statement. Submit a 4 page (maximum) narrative describing the company's management capabilities. The narrative shall include, but is not limited to, a description of the following:

5.2.1.1 Personnel assigned to work this solicitation/contract, to include contact information, description of customer service efforts in resolving issues, such as billing and enrolling accounts, etc.;

5.2.1.2 Contingency plan in the absence of personnel assigned to the solicitation/contract; and

5.2.1.3 Any internal account-management capabilities, resources, or procedures relevant to successfully performing the requirements of the contract/solicitation.

5.3 Small Business Participation. The offeror shall identify its commitment to small business (i.e. small businesses to include service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged concerns, and women-owned small business) concerns in the performance of the contract, whether as a joint venture, teaming arrangement, or subcontractor.

5.3.1 Provide a description of the efforts your company will make to assure that the small businesses identified above will have equal opportunity to compete for subcontracts under the resultant contract.

5.3.2 To the extent known, identify the small businesses that will have a subcontract under the resulting contract and describe the work that will be performed.

5.3.3 Identify the proportion of your proposal, as a percentage of dollars, that will be subcontracted to small businesses.

5.3.4 This requirement shall be separate from the subcontracting plan submitted pursuant to the clause at FAR 52.219-9 and must be provided by all offerors regardless of business size.

5.4 Price.

5.4.1 CLIN Pricing. Prices shall be submitted by utilizing Attachment VIII – Pricing Sheet PJM 2024. The Pricing Sheet shall be submitted via email to dlaenergy.eteam@dla.mil and must be received at a time to be determined later by the Government. Failure to provide prices will preclude the Government from evaluating the offer and its consideration for award.

6. REPRESENTATIONS,CERTIFICATIONS, AND OTHER STATEMENTS

Offerors must complete all of the provisions in Attachment IV, Representations, Certifications, and Other Statements, that require a response, confirmation, or affirmation by the Offeror. These must be completed in the System of Award Management (www.SAM.gov) and/or completed manually and submitted with the Offeror’s proposal.

7. AUTHORIZED NEGOTIATORS

Offerors must provide a list of authorized negotiators and a statement representing that the designated individuals are authorized to negotiate on the offeror’s behalf with the Government in connection with this request for proposals. The name, title, phone number, and e-mail address of each authorized negotiator should be provided.

8. SUBCONTRACTING PLAN

mailto:dlaenergy.eteam@dla.mil http://www.sam.gov/

The offeror shall submit a Commercial or Individual Subcontracting Plan that satisfies the requirements listed in FAR 19.704; unless no Subcontracting opportunities exist. In accordance with FAR 19.705-2(c) Subcontracting Plans will not be required if no subcontracting possibilities exist. A statement as to why no subcontracting possibilities exist should be submitted with the proposal to allow the Contracting Officer to make a determination.

9. E-MAIL PROPOSALS

9.1 Offerors may submit proposals via e-mail. E-mail proposals are subject to the same rules as paper proposals.

9.2 E-mail receiving data and compatibility characteristics are as follows:

9.2.1 E-mail address: dlaenergy.eteam@dla.mil

9.2.2 The DLA Energy accepts attachments in—

9.2.2.1 Adobe Acrobat;

9.2.2.2 Microsoft Excel;

9.2.2.3 Microsoft Word; and

9.2.2.4 Microsoft PowerPoint.

9.3 Initial proposals, modifications and proposal revisions submitted via e-mail must contain offeror's signature included in the attachment to the e-mail communication.

9.4 Attachments that are not in .pdf file format must be sent password protected for “read only” to ensure the integrity of the data submitted.

9.5 Proposals submitted electronically through a single e-mail must be no more than 50 MB.

DLA Energy’s mail server will reject messages larger than 50 MB.

9.6 The DLA Energy e-mail filter will scan the incoming e-mail and attachments for viruses and key words. Abbreviations for terms such as “Analysts” or using “3Xs” as placeholders in a document are found in the filter’s adult content library and may result in the e-mail delivery being delayed. Offerors are encouraged to verify receipt of e-mail offers by contacting the Contracting Officer prior to the solicitation closing time.

9.7 If any portion of an e-mail proposal received by the Contracting Officer is unreadable, the Contracting Officer will immediately notify the offeror and permit the offeror to resubmit the proposal. The method and time for resubmission shall be prescribed by the Contracting Officer after consultation with the offeror and the resubmission shall be considered as if it were received at the date and time of the original unreadable submission for the purpose of determining timeliness, provided the offeror complied with the e-mail submissions instructions provided in this paragraph and with the time and format requirements for resubmission prescribed by the Contracting Officer.

9.8 The Government reserves the right to make award solely on the e-mail proposal.

However, if requested to do so by the Contracting Officer, the apparently successful offeror promptly shall submit the complete signed original proposal.

mailto:dlaenergy.eteam@dla.mil