Attachment I - PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

DEFENSE FUEL SUPPORT POINT SERVICES

Location

Subic Bay, Republic of the Philippines

As of

25 May 2023

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Attachment I - PWS

COCO Storage Services Subic Bay, Philippines

Performance Work Statement (PWS)

For

Defense Fuel Support Point Services

Subic Bay, Republic of the Philippines

1. Description and Purpose of Required Services

1.1 Requirement

1.2 Area of Consideration

1.3 Storage Capacity/Tank Requirements

1.4 Grade of Service

1.5 Physical System Requirements

1.6 Allowed Throughput

1.7 Inventory Control Records and System of Records (Inventory Data Input) Requirements

1.8 Product Receiving Requirements

1.9 Product Shipping Requirements

1.10 Product Quality Surveillance

1.11 Certificate of Tax Exemption (CTE)

2. General Information

2.1 Custody and Risk of Loss

2.2 Ancillary Facilities

2.3 Quality Assurance Representative Support

2.4 Best Commercial Practices

3. Training Requirements

4. Deliverables

4.1 Contractor Detailed Plans

5. Contract Line Items (CLINs)

6. Best Commercial Practices

Appendix A

Common Access Card (CAC) Procedures

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1. DESCRIPTION AND PURPOSE OF REQUIRED SERVICES

1.1 Requirement: Defense Logistics Agency (DLA) Energy requires Defense Fuel Support

Point (DFSP) services in Subic Bay, Republic of the Philippines, for a four-year period, with one five-year option. The following terms and conditions are applicable to the requirement for fuel storage services and ancillary facilities to receive, store, protect, and ship U.S.

Government-owned fuel by tanker/barges and tank trucks.

1.2 Area of Consideration: Within the Subic Bay, Freeport Zone, Subic Bay, Republic of the Philippines.

1.3 Storage Capacity/Tank Requirements:

Fuel Naval Distillate Grade F76 (F76): 540,000 bbls

Aviation Turbine Fuel Grade JP5/F44 (JP5): 1,063,000 bbls

Aviation Turbine Fuel Grade Jet-A/F24: 360,000 bbls

A minimum of two-tanks for each product, which are interconnected to provide the capability of re-circulating/filtering of product between tanks, and isolated from Contractor’s other facilities and products handled within the tank farm, are required. Each tank of the product system will be equipped for the effective removal of accumulated free water via independent suction. All storage must be available at a single facility/terminal, upon award. The storage tanks and facilities must meet the minimum requirements of the current API standards, the NFPA codes, and all state, local or comparable Philippine national laws and regulations applicable to tanks and facilities of the type to be provided.

NOTE: The prospective contractor must provide in their technical proposal a single table that provides all data on proposed storage tanks, including tank dimensions, tanks bottom types, calibrated capacity, safe fill level, and historical calibration data for a minimum of three years of any automated gauging systems used in the offered tank. The technical proposal must also identify whether or not manual hand gauging is the proposed method of reporting inventory.

1.4 Grade of Service:

• Aviation Turbine Fuel Grade JP5/F44,

• Aviation Turbine Fuel Grade Jet-A/F24

• Fuel Naval Distillate Grade F76

1.5 Physical System Requirements: Storage and handling facilities capable of receiving, storing, filtering, protecting, and shipping U.S. Government-owned petroleum products.

The capability to transfer product between storage tanks on a 24 hour per day, seven day per week basis is required. When needed, as determined by either Contractor or

Government, the Contractor shall transfer product between tanks to consolidate types or grades in preparation for receipts or issues at no additional cost to the government. The responsibility for preventing commingling of different fuel grades or contamination during transfers rests completely with the Contractor.

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NOTE: In addition to the above data, the potential contractor will be required to provide in their technical proposal a table showing their tank cleaning and inspection data (Reference requirements contained in Contract clause L116.01 DATA

REQUIREMENTS (STORAGE) (DLA ENERGY JAN 2013) and DLA Energy

Quality Assurance Provision (QAP) E18 INSPECTION AND CLEANING OF BULK

PETEROLEUM STORAGE TANKS (DLA ENERGY FEB 2017), which are located in Section L and Attachment III of the solicitation, respectively).

1.6 Allowed Throughput: The U.S. Government will be entitled to 2,000,000 barrels of total throughput for each year; hereafter referred to as “allowed throughput.” Allowed throughput is defined and calculated by adding the total number of barrels for each product type received and shipped in a twelve consecutive month period, divided by two, starting when inspection and acceptance takes place after receipt of initial fill and resetting on the anniversary date each following year. Allowed throughput does not include initial fill or final shipment.

1.6.1 Initial Fill and Final Shipment: The U.S. Government will be entitled to initial fill during year 1 of CLIN 0001 of the performance period and final shipment during the final year of both CLIN 0001 and/or 0002 of the performance periods, at no additional cost.

• Initial fill is defined, as all receipts required filling the storage tanks to 100% of the awarded safe fill capacity for each product.

• Final shipment is defined as all issues required withdrawing 100% of the awarded safe fill capacity.

1.7 Inventory Control Records and System of Records (Inventory Data Input)

Requirements: The Contractor shall follow the physical inventory management procedures specified in applicable directives and contract texts in accordance with the most current version of Department of Defense Manual 4140.25 and DLA ENERGY Class IIIB Supply

Chain Management Interim Policy and Procedural Guidance. The management of fuel inventories involves a full range of actions associated with order, requisition, receipt, transfer, issue, physical inventory, and storage of fuel. The Contractor shall process inventory data of Government- owned product(s) utilizing DLA Energy’s accountable property system of record (APSR), the web-based application Fuels Manager Defense

(FMD) daily. See contract text I119.04, INVENTORY CONTROL RECORDS AND

SYSTEM OF RECORDS for additional information regarding the Government’s inventory data requirements. The Contractor shall:

• Ensure that all orders, receipts, transfers, issues sales/credits, losses, gains, and adjustments are properly documented.

• Maintain control over the physical environment to ensure proper product storage can take place with minimal losses.

• Ensure automated tank gauges are verified monthly against manual gauge readings and calibrated annually if used to report inventory volumes.

• Ensure inventory variations are within allowable limits. Document, investigate, report, and take corrective action, if necessary, on excessive variations.

Refer to PWS section 3 Training Requirements for the APSR (FMD) and other training requirements.

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To process APSR (FMD) inventory data, the Contractor is required to obtain a Common Access

Card (CAC) (see Appendix A, CAC Procedures), or as an alternative, obtain an External

Certificate Authority (ECA) no later than sixty days prior to inspection and acceptance.

Authorized users who are not eligible for a CAC, or in cases where contract performance is not on a U.S. Government installation and is not within reasonable access of a Real-Time Automated

Personnel Identification System (RAPIDS) site, the Contractor shall obtain Department of

Defense (DoD) Public Key Infrastructure (PKI) certificates through the ECA program from one of three approved vendors. These ECA vendors are found on the DoD Cyber Exchange Public website https://public.cyber.mil for current information on obtaining ECA provided certificates.

1.7.1 Inventory Access: The Contractor shall ensure DLA Energy has full unrestricted access to its complete inventory. DLA Energy Quality Assurance Representative/Contracting Officer’s

Representative (QAR/COR), DLA Energy South-West Pacific (JAG) Region office (see contract text G22 Designation of the Defense Fuel Region), and other DLA Energy representatives will be provided access to the APSR (FMD) onsite as needed.

1.7.2 Fuels Management Defense (FMD) Computer System: The Contractor furnished computer system shall meet the current commercial standards for a computer system capable of accomplishing the data reporting and records keeping required by FMD, email, and maintaining the data collection and records keeping associated with product quality surveillance (product analysis and testing reports).

1.8 Product Receiving Requirements: The Contractor’s facilities shall be capable of receiving

U.S. Government-owned petroleum products via tanker, barge and U.S. Navy Fleet Oilers or vessels on a 24 hours per day, seven days per week basis at pumping rates compatible with the mode of transportation tendered(including a minimum of 2,000 barrels per hour for barges and 8,000 barrels per hour for tankers). The facility will be required to have a deep-water tanker/barge/vessel berth and access to the open sea.

Planning factor for the product receiving requirement is a range of approximately 800,000

BBLS to 1,200,000 BBLS per twelve-month period.

1.8.1 Notification: Receipt notification shall include the estimated quantity, mode of delivery, projected delivery date, shipment source, grade of product, and any special instruction(s).

1.8.2 Documentation: Unless otherwise directed, the Contractor shall prepare and distribute

Government bills of lading and all other necessary paperwork, to include customs documentation, if necessary, used during product receipt. Bills of lading, routing instructions, and transportation assistance shall be furnished by the DLA Energy South-West Pacific

(JAG) Region office or Service activity placing orders.

1.9 Product Shipping Requirements: The Contractor’s facility shall be capable of shipping

U.S. Government-owned petroleum products via tanker, barge, and U.S. Navy |Fleet Oilers or vessels on a 24 hours per day, 7 days per week basis, at pumping rates compatible with the mode of transportation tendered (including a minimum 2,000 barrels for barges and 8,000 barrels per hour for tankers).

Planning factor for the product shipping requirement is a range of approximately 800,000 BBLS to 1,200,000 BBLS per twelve-month period.

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COCO Storage Services https://public.cyber.mil/

1.9.1 Notification: Notification shall include the estimated quantity, Vessel type, projected shipment date, grade of product, and any special instruction(s).

1.9.2 Documentation: Unless otherwise directed, the Contractor shall prepare and distribute

Government bills of lading and all other necessary paperwork, to include customs documentation, if necessary, used during product shipping. Bills of lading, routing instructions, and transportation assistance shall be furnished by the DLA Energy South-West

Pacific (JAG) Region office or Service activity placing orders.

1.9.3 Truck loading/off-loading facilities: Truck loading facility shall be capable of shipping U.S. Government-owned petroleum products via trucks to be provided by 3rd party. Contractor shall provide inspection services of tank trucks prior to loading for suitability of use and provide all required documentation services to legally transport US

Government-owned product within Subic Bay and other Provinces of the Philippines.

Contractor’s off-loading facility must be capable of allowing for returned US

Government product to be returned to stock as required. Contractor shall provide quality and administrative services for off-loading of government owned product being returned to stock.

• Hours of Operations Load/offload tank trucks during normal business hours 0800 ~ 1700

Monday through Friday and Provide after-hours services within 4 hours of notification.

• Filtration: Contractor shall provide Filtration of all Outbound products into truck.

• Contractor shall provide all equipment up to and including the connections to the tank trucks.

Planning Factor for the Loading/Shipping Requirement is a range of 0 to 45 tank trucks per 12-month period, with an approximate yearly throughput of 500,000 US Gallons for each respective product (JP-5, Jet-A/F24 and F-76).

1.9.4 Notification: The Government ordering/scheduling official shall notify the product carrier and contractor of the product issues schedule which shall include estimated quantity, mode of shipment, projected ship date, grade of product and any special instructions.

1.10 Product Quality Surveillance: The Contractor shall be responsible for quality of the Government-owned Aviation Turbine Fuel Grade JP5/Jet-A/F24 and Fuel

Naval Distillate Grade F76 stored at the Contractor’s facility IAW the most current version of

MIL- STD-3004-1, DEPARTMENT OF DEFENSE STANDARD PRACTICE: QUALITY

ASSURANCE FOR BULK FUELS, LUBRICANTS AND RELATED PRODUCTS. No petroleum products will be received or shipped without first determining and confirming conformance with product quality requirements. No conveyance/container will be loaded until it is inspected by qualified contractor personnel and deemed suitable to carry the intended product.

Products will be shipped on a first-in, first-out basis unless otherwise approved or directed by the

QAR/COR or the DLA Energy South-West Pacific (JAG) Region office. Non-conforming product will be reported to the QAR/COR or the DLA Energy South-West Pacific (JAG) Region office immediately, but no later than 15 minutes after discovery. Any time product is received into a tank, the tank’s contents will be suspended from issue pending quality conformance sampling and testing. The Contractor shall ensure that certificates of quality conformance (test reports) are maintained on file for all on-hand fuel stocks. All Laboratory Testing, Samples, and

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Additional Samples, Shipping costs and fees shall be included in the contractor’s monthly price.

1.10.1 Contaminated Product Liability: The Contractor is liable to the U.S. Government for the cost of the product and the cost of disposal or remediation for all products that become contaminated while at the Contractor’s facility due to Contractor fault or negligence.

1.10.2 Off Specification Product Reporting: The Contractor shall report immediately, but no later than 15 minutes after discovery, to the QAR/COR or the DLA Energy South-West Pacific

(JAG) Region office, and the contracting officer, all receipts or on hand stocks that fail to meet product quality for receipt, storage, or shipment in accordance with the most current version of

MIL-STD- 3004-1. Suspected off-specification product will be isolated and will not be released for shipment until authorized by the QAR/COR or the DLA Energy South-West Pacific (JAG)

Region office.

1.10.3 Laboratory Testing Requirements: Contractor shall perform sampling and laboratory testing in accordance with the most current version of MIL-STD-3004-1, Table IX Minimum

Sampling and Testing Requirements for Petroleum Products, and sampling in accordance with

STANDARD PRACTICE FOR MANUAL SAMPLING OF PETROLEUM AND

PETROLEUM PRODUCTS (API MANUAL OF PETROLEUM MEASUREMENT

STANDARDS (MPMS), Chapter 8.1) and/or ASTM D4057. At a minimum, the Contractor shall either have Type C level testing capability at its facility or subcontract to have that level of testing performed offsite. The Contractor must provide detailed information in its offeror submission package (OSP) when subcontracting for the required testing to allow DLA Energy to evaluate for final approval. Information in OSP to include at a minimum: laboratory name, location, testing capabilities, employee proficiency, testing turn-around times and POCs.

1.10.3.1 Laboratory Testing Turn-around Times: The contractor shall ensure that laboratory testing is completed within a maximum of 24 hours of obtaining the sample from the source mentioned in paragraph 1.11.4. Turn-around time ends when testing results are delivered to QAR/

COR or the DLA Energy South-West Pacific (JAG) Region office. If testing cannot be completed within the turn-around time the contractor will immediately notify the QAR/COR or the DLA

Energy South-West Pacific (JAG) Region office, and the contracting officer, with a mediation plan to conduct the testing from another source.

1.10.4 Sampling: The Contractor shall be capable of petroleum product sampling IAW ASTM

D4057 of vessels, barges, tank trucks, storage tanks, pipelines as applicable to the location. The

Contractor shall maintain a supply of 10 unused epoxy lined fuel sample shipping containers for

DLA Energy use or emergency need. Sample containers shall be stored to ensure they are clean and free from all substances that might contaminate the product being sampled. Containers must meet the following specifications: Complies with ASTM D4306 Standard Practice for

Aviation Fuel Sample Containers for Tests Affected by Trace Contamination, height not to exceed 9 inches, diameter not to exceed 7 inches, capacity 1 USG, bung plug ¾” with lock-wire hole, carrying handle able to be shipped as hazardous material.

• The Contractor shall be responsible for transporting all petroleum samples from job site to its laboratory, or its subcontracted laboratory, and/or to a Government contracted laboratory for higher level testing as directed by the QAR/COR or the DLA Energy South-

West Pacific (JAG) Region office in accordance with Philippine local, state, or federal laws as applicable.

1.10.4.1 Additional Samples: The contractor shall provide to the government representative samples of any product being stored, shipped, or received under the contract, at the request of, and in the manner designated by the QAR. These samples will be provided in addition to

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Attachment I - PWS samples required elsewhere in the contract. The total number of these samples to be provided during any 12-month period will not exceed eight times the number of tanks specified in the contract. The packing, marking, shipping, and the associated costs, will be the responsibility of the contractor. The contractor will provide the government representative samples of any product being stored, shipped, or received under the contract in accordance with the most current version of MIL-STD-3004, Table IX Minimum Sampling and Testing Requirements for

Petroleum Products and ASTM D4057, STANDARD PRACTICE FOR MANUAL

SAMPLING OF PETROLEUM AND PETROLEUM PRODUCTS (API MANUAL OF

PETROLEUM MEASUREMENT STANDARDS (MPMS), Chapter 8.1).

1.11 Certificate of Tax Exemption (CTE): The contractor shall be responsible for and assist in the processing and distribution of the Certificate of Tax Exemption (CTE) in accordance with the

Philippine Omnibus Implementing Rules and Regulations For Visiting Forces (IRR), Rule 6: Tax

Exemption, Section 21 Processing and Granting of Tax Exemption for all applicable shipments of fuel to or from the DLA Energy Defense Fuel Supply Point (DFSP) located within the Duty-

Free Zone at the Port of Subic Bay Republic of the Philippines. Contractor’s duties include coordination and delivery of the CTE between the Philippine Bureau of Customs (BOC) and the

US Embassy Manila, Philippines. Offeror shall prepare and distribute Government Bills of

Lading (BOL) and all other necessary paperwork to include customs documentation and routing instructions. Transportation assistance shall be furnished by the QAR/COR or the DLA Energy

South-West Pacific (JAG) Region office or Service activity placing orders. DLA Energy

Headquarters will submit BOL and necessary paperwork for each tanker receipt to initiate CTE processing with the US Embassy. From the point of receipt/acceptance by the Philippine

Department of Foreign Affairs (DFA), the Contractor will ensure a certified, third-party broker finalizes processing, completion, and distribution of the CTE in accordance with the IRR.

Offeror shall maintain a copy of each completed CTE within the DFSP and ensure distribution includes the US Embassy in Manila and DLA Energy South-West Pacific (JAG) Region office on Guam.

Planning factor for preparation and distribution of the CTE is approximately 3 to 5 occurrences per twelve-month period.

2. GENERAL INFORMATION

2.1 Custody and Risk of Loss

2.1.1 Marine Receipts: Custody and risk of loss of product received by tanker or barge will pass from the vessel to the Contractor when the fuel passes the vessel’s permanent hose connection.

2.1.2 Marine Shipment: Custody and risk of loss of product issued to tanker or barge will pass from the Contractor to the vessel when the fuel passes the vessel’s permanent hose connection.

2.1.3 Tank Truck Shipment: Custody and risk of loss of product issued to tank truck will pass from the Contractor to the carrier when the fuel passes the tank truck’s first permanent hose connection.

2.2 Ancillary Facilities: All Ancillary Facility costs shall be included the contractor’s monthly price.

The Contractor’s facilities to be furnished under this requirement will include, at a minimum, the following:

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2.2.1 Tanks: All tanks and facilities offered must meet the minimum requirements of the current American Petroleum Institute (API) and Energy Institute (EI) standards, National Fire

Protection Association (NFPA) codes, and/or all Philippine national, federal, state, and local laws and regulations applicable to tanks and facilities of the type to be provided. The tanks will be interconnected to provide the capability of transfer of product between tanks. Each storage tank will be equipped with a fuel/water separation system for collection of all product or water dispensed from its bottom water drain(s). An isolated system in place of the preferred dedicated system is acceptable provided the facilities meet the requirements of DLA Energy L116.01

DATA REQUIREMENTS, subsection (d)(see Section L of the solicitation to which this PWS is attached).

2.2.2 Dock Berthing and Mooring Facilities: The Contractor’s dock and berthing facilities shall be capable of receiving and berthing tanker/barge not to exceed 46,000 dead-weight tonnage (DWT), 700 feet length overall (LOA), with a minimum draft of 40 feet at the dock.

The facilities should be equipped with a turning dolphin capable of accommodating the lateral forces induced when turning a vessel. The Contractor shall provide a detailed description of any port restriction/requirement and harbor, or other fees associated with their OSP, along with height restrictions from ships manifold to the waterline.

NOTE: The contractor is required to provide, as part of its OSP technical proposal, a detailed schematic of the berthing and mooring facilities showing the minimum and maximum capabilities. Include any planned or proposed dredging schedules.

2.2.3 Tank Truck Loading and Shipping Facility: The Contractor’s tank truck loading and shipping facility shall provide unrestricted access to third party furnished tank trucks, be capable of bottom loading product, be equipped with a Scully overfill protection system (or compatible), be equipped with temperature compensating meters to accurately measure the product being loaded and be able to load a maximum of four 8,000-gallon tank trucks per hour.

The facility shall also be capable of tank truck offloading to return product to storage as necessary. The Contractor’s tank truck loading facilities shall comply with all applicable

Philippine national, federal, state, and local environmental laws and regulations based upon the type of product being off-loaded.

2.2.4 Filtration: Contractor furnished fuel filtration/separation system is required, at a minimum, for product filtration during receipt, shipping, tank-to-tank transfers, and tank truck loading. The fuel filtration/separation system must be of the kind that meets the specifications outlined in the current edition of API/EI 1581, Specifications and Qualification Procedures for Aviation Fuel

Filter/Separators. Routine filter replacement is at contractor’s expense and should be included under the monthly price.

2.2.5 Lighting: The facility must be equipped with illumination to allow receipt and shipping operations during hours of darkness.

2.3 Quality Assurance Representative Support

2.3.1 Office Facility Support: The Contractor shall furnish, as a minimum, office space of approximately 110 square feet and furniture for use by the DLA Energy QAR/COR. Furniture items include a 3-drawer desk, one swivel chair with arms, one straight chair, 2-shelf bookcase, 3-drawer letter size locking file cabinet. The Contractor shall provide janitorial services for the

QAR/COR office space of the same quality and type that is provided for the Contractor’s office

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Attachment I - PWS area at the terminal.

2.3.2 Photocopier Machine: The Contractor shall provide access to a photocopy type reproduction machine as needed, that is capable of handling letter and legal-size copies. The

Contractor shall provide sufficient quantities of both sizes of paper to meet the terminals and

QAR/COR’s copy requirements.

2.4 Best Commercial Practices: In the absence of any contract provisions or references to a method, specifications or other instruction, the Contractor shall perform all services hereunder in accordance with best commercial practices.

3. TRAINING REQUIREMENTS:

The Contractor shall ensure personnel are trained by job classification. The Contractor is responsible to meet the following manning and training requirements and certification:

a. The Contractor shall have a minimum of two DLA Energy Account Transaction

Processor/Recorder personnel, one primary and one alternate. The DLA Energy Account

Transaction Processor/Recorder (inventory accountant) shall complete the Fuels

Management Defense (FMD-9) course and shall obtain a Common Access Card (CAC) in accordance with Appendix A and 1.7 of the PWS or, at a minimum, obtain an External

Certificate Authority (ECA) as required in DLA Energy P-7, P-26 and P-32. Authorized users who are not eligible for the CAC should refer to https://public.cyber.mil.

b. Terminal Manager (TM) – TM shall complete the training as required in DLA Energy

P- 7, P-26 and P-32, and shall obtain a CAC in accordance with Appendix A and 1.7 of the PWS, or, as a minimum, obtain an ECA. The TM shall first complete the DLA

Energy Responsible Officer, Terminal Manager, and Property Administrator

(RO/TM/PA) computer-based training course within 90 days of appointment and attend the Joint Terminal Managers & Responsible Officers Course within 120 days of appointment. The TM must also complete the RO/TM/PA computer-based training course every two years for refresher training. Additionally, the TM may attend the formal training course after three years in order to remain current on DLA Energy and

DoD policy and application changes. Prospective eligible applicants shall apply through the online registration tool located at: https://www.fuelstraining.com. CBT training requirements for DFSP personnel are located at https://www.fuelstraining.com.

c. DLA provides a course of instruction at a Training Facility in Alexandria, VA or virtually at https://www.fuelstraining.com. The duration of the training is as follow:

three weeks for FMD-9 for accountants and one week for TM. The Contractor shall factor in all travel and any other expenses for their personnel to attend the course in the COCO Monthly Service Price.

4. DELIVERABLES

4.1 Contractor Detailed Plans: Following contract award, the Contractor will have 60 days, unless otherwise indicated, to submit plans to the Contracting Officer for review and acceptance.

The detailed plans listed below will be reviewed by the DLA Energy QAR/COR prior to submitting to the Contracting Officer. The plans are considered dynamic documents and will be updated, as required, throughout the contract period.

4.1.1 Contract Compliance Plan (CCP): The Contractor is responsible for ensuring compliance

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COCO Storage Services Subic Bay, Philippines https://public.cyber.mil/ https://www.fuelstraining.com/ with all contract performance requirements. As such, the Contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance. The inspection system is to include a written CCP developed and used by the Contractor to measure performance on a continuous basis. The CCP, at a minimum, will include performance-based plans.

• General performance criteria will include the Contractor’s ability to provide continuous support capabilities as specified in this PWS.

• Record keeping and reporting procedures pertaining to administrative requirements.

• Bulk storage operations.

• Facility/equipment maintenance.

The CCP will include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP will address procedures for corrective actions including the resolution of Corrective Action Report (CAR) and Quality Deficiency Reports (QDR) generated by the QAR/COR.

The CCP will be made available for Government review, upon request, at any time during the contract performance period. The CCP may be used by the QAR/COR for monitoring and assessing contract performance.

4.1.2 Quality Control Plan (QCP): The Contractor shall provide a comprehensive and detailed plan that will ensure that products handled by the Contractor remain on specification. The plan will include all the quality control procedures required IAW ENERGY QAP E1.11 QUALITY

CONTROL PLAN. The plan will describe how product quality surveillance data will be documented and reported. The plan will identify responsible parties for the functions. This plan will be submitted to the QAR, for review and approval, prior to the first receipt of Government-owned product or within

30 days after contract award, whichever occurs first. The approved plan will be effective at the start of the contract performance period.

5. Contract Line Items (CLINs): Prices for all storage and ancillary services included in this PWS should be included in the monthly price for CLIN 0001 and Option CLIN 0002.

6. Best Commercial Practices: In the absence of any contract provisions or references to a method, specifications or other instruction, the contractor shall perform all services hereunder in accordance with best commercial practices.

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APPENDIX A

CONTRACTOR INSTRUCTIONS

Performance under this contract may require the contractor to obtain a Common Access Card

(CAC). If CACs are issued under this contract, the contractor will complete and comply with the following steps to obtain, control, and turn-in Government-issued CACs, as well as establish procedures to always control and account for contractor CACs. This process is only for the issuance and accountability of CACs. Contractors may be required to provide additional forms and follow additional procedures for other forms of access and/or background/security checks depending on local site/installation requirements.

Common Access Card (CAC) Procedures

1. The contractor has each contractor employee requiring a CAC complete DLAH Form

1728 in accordance with Enclosure 3; 2a. Note: Contractors do not complete blocks

11, 14, 15.a. or 15.b.; these are completed by the COR.

2. The contractor hand carries the DLAH 1728 form(s) or sends via secure mail, or encrypted email to (NOTE: The contractor may forward these forms individually or as a group to):

a. The Contracting Officer’s Representative (COR) for the contract if a COR was designated.

b. The Contracting Officer (KO) for the contract if no COR was designated.

3. Each contractor employee must verify their account information upon receipt of an email from the Government containing a username and password for the Trusted Associate

Sponsorship System (TASS). The web link for TASS is included in the email.

4. Each contractor employee will receive an email via TASS when their account has been approved. The email will notify the employee to obtain a Government-issued

CAC from the nearest Real-Time Automated Personnel Identification System

(RAPIDS) office. The email will also provide a link that identifies the locations of

RAPIDS offices.

5. Each contractor employee will obtain their issued CAC from the RAPIDS office.

6. The contractor, within one business day of issuance, provides written notice via email to the COR (or the KO, if no COR was designated) for each contractor CAC issued identifying

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Attachment I - PWS the contractor employee’s name, the date of issuance, and the date of expiration of the CAC.

This notification may be made individually for each contractor employee or together for a group of contractor employees. Note: This requirement is not applicable when the same is person is performing both COR and TA roles.

7. The contractor always establishes procedures to control and account for Government-issued contractor CACs – to include the following:

a. Ensure contractor CACs issued for this contract are only used for the purpose of performing under this contract.

b. Ensure contractor CACs are secured in a manner that precludes unauthorized use and that recognizes the CAC is the property of the U.S. Government.

c. Ensure contractor employees do not abuse or place holes in their CACs.

d. Ensure contractor employees do not display their CACs in public.

8. If a contractor CAC is lost or stolen:

a. The contractor employee will immediately notify the contractor that the contractor CAC has been lost or stolen.

b. The contractor will immediately notify the COR (or the KO, if no COR was designated), detailing the circumstances regarding the lost or stolen contractor CAC, as follows:

(1) Face-to-face, followed within one business day by a written notice via email, or

(2) In writing, via email, or

(3) By telephone, followed within one business day by a written notice via email.

c. The contractor will report the lost or stolen CAC card to the local DLA

Police/host installation police, who will provide the contractor a police report. If there are no local DLA Police/host installation police, or no police report is provided, the contractor will provide information to the COR/KO, as applicable, detailing the

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Attachment I - PWS circumstances of how the CAC was lost or stolen. The COR/KO will provide a memorandum for the contractor employee to support issuance of new CAC.

d. The contractor has the contractor employee bring the report/memorandum to the nearest RAPIDS office. If the CAC can be reissued within 24 hours, bring the report/memorandum to the nearest CAC office for reissue. If the CAC cannot be reissued in 24 hours, follow the steps for a new CAC, beginning at Step 1.

9. If the expiration date for a contractor CAC is before the completion of the contract and the contractor employee is to continue working under the contract and still requires a CAC, the contractor:

a. Notifies the COR as follows:

(1) Face-to-face, followed within one business day by a written notice via email, or

(2) In writing, via email, or

(3) By telephone, followed within one business day by a written notice via email.

b. No less than 10 business days before the current CAC’s expiration date, completes and complies with the steps above beginning with Step 2 for issuance of a new contractor CAC for the employee.

c. Brings the expiring CAC to the RAPIDS office for turn-in and receives new CAC.

d. Notifies the COR once a new CAC has been issued.

10. The contractor/contractor employee turns in any found CACs immediately, via hand carry, to the nearest Federal law enforcement office.

11. The contractor immediately collects all contractor CAC(s) from the contractor employee(s) at:

a. Contract completion or termination

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b. Termination/Reassignment of an employee (this includes any reason the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC)

1. For contract completion or termination – within one business day after collecting the contractor CAC(s), arranges for turn-in via one of the below methods:

a. If the COR/KO is co-located or near enough that in-person transfer of CACs can be arranged, the contractor:

(1) Arranges to meet the COR (or the KO, if no COR was designated) to turn-in the collected contractor CAC(s).

(2) Hand-carries all collected contractor CACs for turn-in to meet the COR (or the KO, if no COR was designated).

(3) Completes and signs the Government-Issued Contractor

CAC Turn-In Receipt with the COR (or the KO if no COR was designated). The contractor is provided a copy of the receipt.

b. If in-person transfer of CAC cannot be arranged, the contractor:

(1) Sends, via certified mail, the CACs to the COR/KO.

The contractor includes in the package the Government-Issued

Contractor CAC Turn-In Receipt, with signed acknowledgement of contractor turn-in.

(2) Notifies COR/KO that CACs have been sent via certified mail.

(3) Receives a completed copy of the receipt from the

COR/KO once the COR/KO has received the CACs.

13. For termination/reassignment of an employee:

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a. Immediately notifies the COR (or the KO, if no COR was designated) that the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC, as follows:

(1) Face-to-face, followed within one business day by a written notice via email, or

(2) In writing, via email, or

(3) By telephone, followed within one business day by a written notice via email.

b. Follows the turn-in procedures above for contract completion or termination, as applicable.

14. Contractor Reporting Requirements: Every month, validate the contractor CAC log with the contractor for accuracy.

15. The above procedures have been established as a DLA security measure. Contractors are advised that failure to comply with any of the above requirements will be considered a violation of the terms and conditions of the contract and the Contracting

Officer may take action to remedy such violations. Specifically, failure to safeguard, follow these procedures, including reporting requirements, or turn-in CACs within the established timeframes may result in the following actions, which are in addition to other actions the Contracting Officer may take under governing law and regulation and the terms and conditions of the contract:

a. Immediate work stoppage (issuance of a stop work order), not to be lifted until resolution of CAC issue

b. Disapproval of invoices and delay of payment

c. Withholding of final payment (in accordance with FAR 52.204-9)

Documentation of CAC Non-Compliance in the Contractor Performance Assessment Reporting

System (CPARS)

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