Attachment G - Quotation Checklist.pdf

Solicitation 70RFP425QE5000016

ATTACHMENT G

CONTRACTOR QUOTATION CHECKLIST

The below checklist will serve to assist you in insuring that all required elements of your proposal are submitted. You are cautioned that the below is a summary of items necessary for submittal with your proposal, however it is imperative that you completely and thoroughly examine all elements of the Request for Quotation and all Amendments thereto, as these sections provide more detailed information regarding our evaluation and describes particular items you must address and submit.

Failure to comply and adequately respond to the full requirements of the solicitation may result in an Unacceptable rating. If there is a discrepancy between the information provided on this checklist and the body of the Request for Quotation and Amendments, the Request for Quotation and Amendments shall take precedence.

Cut sheets with narrative descriptions and technical specifications for each piece of equipment being quoted. All cut sheets shall be consolidated into one (1) .pdf file and in the order they appear on the Offeror provided furnished equipment list. The Offeror shall NOT send individual cut sheets. If the cut sheets are compressed via WinZip, they shall all still be one (1) file.

Technical Specifications will be evaluated for adherence to the stated requirements in the attached Statement of Work. If the Government determines that the specifications do not adhere to the Statement of Work, the quotation will be found to be non-conforming and will not receive further consideration for award. Vendors who fail to submit the cut sheets and narrative descriptions may not receive further consideration for award.

1) Hardware: Contractor shall provide a detailed list of proposed hardware to include at a minimum;

a) Equipment model number, part number, and quantity.

b) Manufacturer data sheet.

c) Itemized list of quoted equipment with brand, model, and quantities for each equipment, with no pricing information.

2) Software: The contractor shall provide a detailed list of proposed software to include at a minimum:

a) Name and version of software.

b) Software data sheet.

c) Itemized list of quoted software with brand, model, and quantities for each equipment, with no pricing information.

3) Licensing Requirements: The contractor shall provide complete list of licensing requirements to include:

a) Equipment model number and/or software name requiring licensing.

b) Licensing requirements.

c) Itemized list of quoted licensing with no pricing information.

4) List of Materials: The contractor shall provide:

a) Itemized list of materials to include part number and quantity and/or length in feet, with no pricing information.

PART I – Compliance with Technical Specifications

5) Calculations: The contractor shall provide:

a) UPS and/or battery backup.

b) Video storage.

6) On Site Software Maintenance Program: The contractor shall provide an outline of the program.

Past Performance Project Form (PPF) - The Contractor is allowed to submit up to a maximum of two (2) past performances from the last three (3) years. Please fill out one (1) form per each project’s past performance submitted. The Contract shall submit a total of two (2) forms, if they chose to submit the maximum allowed.

Past Performance Questionnaire (PPQ) - The purpose of this questionnaire is to obtain information regarding the quality of the Contractor’s past performance relative to a contract, completed or in progress, at your company/agency. If the Contractor chooses to submit a Past Performance Questionnaire (Attachment E) for any of its reference contracts, the contractor shall forward the Past Performance Questionnaire to a cognizant representative of the customer organization that purchased the services from your company to provide feedback (e.g., Project Manager, Contracting Officer’s Representative). The Contractor shall instruct the customer representative to complete the questionnaire and return it, by the RFQ submission due date, directly to Jennifer Rayca at Jennifer.Rayca@fps.dhs.gov and Nikki Finney at nikki.finney@fps.dhs.gov See Instructions to Offerors Section for details.

Completed and signed SF 1449: The offeror must complete blocks 12, 17a, 17b, as well as blocks 26, 30a, 30b, and 30c of the SF 1449. Block 24 shall be completed with the individual pricing for each Contract Line Item Number (CLIN) clearly annotated and the total price below it.

Itemized Price List: An itemized price listing shall be submitted that clearly identifies each item proposed. For each item proposed, the item, model, manufacturer and cost must be specified. In addition, the itemized price listing shall clearly identify prices for labor, supervision, project management, project engineering, equipment rental, travel, per diem, warranties, shipping/freight charges, insurance, and any other applicable prices; these prices shall be listed individually. Pricing associated with travel and per diem shall be in accordance with Federal Travel Regulations travel and per diem rates. This itemized and detailed pricing listing shall be submitted separately from the SF 1449. This shall be submitted in both PDF format and Microsoft Excel Format.

The Contractor will sign this document, “Attachment G – Contractor Quotation Checklist” and will submit the signed Attachment under Part IV of the Contractor’s quotation.

PART II – Past Performance

PART III – Price Submission

PART IV – Contract Documentation/Representations & Certifications mailto:nikki.finney@fps.dhs.gov

Amendments - If amendments have been issued, the offeror shall acknowledge each amendment by any of the three (3) methods prescribed in block 11 of the amendment form (SF30); (a) By completing blocks 8, 15a, 15b, 15c and returning one (1) copy of the amendment, (b) By acknowledging receipt of this amendment on each copy of the offer submitted, (c) By separate letter which includes a reference to the solicitation and amendment numbers.

The Contractor shall complete 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL ITEMS, per the clause instructions. 52.212-3 has been provided within the “Instructions to Offerors” section of the Request for Quotation (RFQ) package. The only exception to the Contractor filling out the attached Representations and Certifications is if the Contractor is already represented and certified via SAM.gov (System of Award Management). This is solely the responsibility of the Contractor to ensure their company is properly represented and certified.

The Contractor shall provide current copies of all licenses required by state and local municipalities and a current Certificate of Insurance with quote.

There shall be two (2) emails submissions to Jennifer Rayca at Jennifer.Rayca@fps.dhs.gov and Nikki Finney at nikki.finney@fps.dhs.gov:

One (1) submission shall contain Part I, II, III and IV from the “Instructions to Offerors” Para 1:

PART I - Compliance with Technical Specifications PART II - Past Performance PART III - Price PART IV - Contract Documentation/ Representations & Certifications.

The second submission shall contain only redacted PART I - Compliance with Technical Specifications with all company and personally identifiable information redacted.

*FAILURE to provide all of the requested parts, including Part I – redacted, may result in rejection of the Contractor’s quotation and shall not be further evaluated.

* FAILURE to adhere to the instructions contained in this Attachment and in the “Instructions to Offerors” section of the Request for Quotation (RFQ) package may result in rejection of the Contractor’s quotation and may not be further evaluated.

Print name and title: Date:

Signature:

mailto:danielle.dimedio@fps.dhs.gov mailto:nikki.finney@fps.dhs.gov