Attachment G.1.docx
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- Solicitation number
- 25-586SBE-CHFED-B-47327
- Issued by
- Illinois
About this file
Attachment G.1 is a detailed schedule of annual deliverables for a statewide evaluation project involving the Illinois State Board of Education (ISBE) and 21st Century Community Learning Centers (21st CCLC) program. The document outlines a comprehensive annual work plan with monthly tasks spanning communication, technical assistance, data collection, analysis, and reporting. Key activities include quarterly reports and meetings, ongoing communication with ISBE staff and subgrantees, evaluation workshops and webinars, survey administration, site visits to every subgrantee, document analysis, and the production of multiple reports including an annual end-of-year report in English and Spanish.
The schedule demonstrates a rigorous annual cycle of activities focused on monitoring and evaluating 21st CCLC subgrantees, with tasks distributed across all twelve months. Data collection methods include online surveys, direct follow-ups, site visits, document reviews, and achievement data analysis. Reporting requirements are extensive, with deliverables including quarterly reports, site visit reports, annual evaluation summaries, and a summative evaluation report for grantees in their final grant year. The document suggests a structured, comprehensive approach to program evaluation that emphasizes ongoing communication, technical support, and systematic data gathering to assess the effectiveness of community learning center programs.
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Text version
Exhibit G.1. - Detailed Schedule of Annual Deliverables
TASK
(Unless otherwise indicated, all tasks to be completed on an annual basis.)
| Jan |
| Feb |
| Mar |
| April |
| May |
| June |
| July |
| Aug |
| Sept |
| Oct |
| Nov |
| Dec |
Communication, Meetings, and Presentations
Quarterly reports
X
X
X
X
| Quarterly meetings |
| X |
X
X
X
| Ongoing communication and updates with ISBE |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
Technical Assistance
| Evaluation workshops, webinars, and trainings for subgrantees |
| X |
| X |
| X |
X
X
| Ongoing technical assistance to ISBE staff |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| Ongoing technical assistance to ISBE subgrantees |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
Survey Data Collection and Analysis
Review and revise current survey based on experience and recommendations
| X |
| X |
Administer survey online
| X |
| X |
Follow up directly with subgrantees, as needed, to ensure complete quality data collection
| X |
| X |
| X |
Conduct survey analyses
| X |
| X |
| X |
| X |
Make recommendations for additional reporting or future surveying based on experience gained
| X |
| X |
Site Visit Data Collection and Analysis
| Conduct site visits to every subgrantee, at a minimum, during the second year of their grant |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| Check in on status of site visit data collection |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
Analyze and summarize findings from site visits
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
Combine all cohort site visit data with other data
| X |
| X |
| X |
| X |
Produce cohort individual site visits reports
| X |
| X |
Document Analysis and Extant Data Collection
Document analysis protocol reviewed and revised
| X |
| X |
| Documents collected during site visits |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
Grantee evaluation reports collected
| X |
| X |
| X |
| Document analysis conducted |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
| X |
Document review combined with other data
| X |
| X |
| X |
| X |
| X |
Generate applicable data from the Federal Reporting system
| X |
| X |
| X |
Determine sources for achievement data
| X |
| X |
| X |
| X |
Collect, analyze and combine achievement data with other sources
| X |
| X |
| X |
| X |
| X |
| X |
| X |
Reports
Report summarizing subgrantee annual evaluations
| X |
| X |
| X |
Prepare report summarizing spring survey data
X
Report – Annual end-of-year report for 21st CCLC statewide evaluation
X
Report – Annual end-of-year report for 21st CCLC statewide evaluation, translated to Spanish
X
Site visit reports for all grantees in second year of grant
X
Report – Summative evaluation report on each grantee in final year
X
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