Attachment G Commonwealth Response to Vendors Questions RFP 758 2600000226 ELECTRONIC ROUNDS LOGGING SYSTEM .xlsx

This file is a vendor question and response document from the Commonwealth of Kentucky for RFP 758 2600000226 regarding an Electronic Rounds Logging System. The system will track officer rounds and locations across correctional facilities rather than tracking individual inmates. The Commonwealth requires an initial deployment of 650 handheld units distributed across 13 facilities to support daily inmate populations averaging 13,280 as of February 5, 2026. The proposal submission deadline is February 27, 2026, and vendors must submit both the proposed technical solution and proposed cost solution by this date, as outlined in the Proposal Submission Checklist and Section 6.6 of the RFP.

Key requirements clarified through vendor questions include that sensor installations must allow for flexibility to add, remove, and relocate sensors as operational needs change rather than being permanently fixed installations. The Commonwealth confirmed that AWS GovCloud deployed solutions would satisfy Commercial Off-The-Shelf (COT) requirements. Specific facility hardware needs will vary based on individual institution layouts and staffing levels, though the 650-unit initial requirement represents the baseline across all participating locations.