ATTACHMENT B - Cost Proposal Form - RFP 758 2200000226 .xlsx

This is a Cost Proposal Form (Attachment B) for RFP 758 2200000226 issued by the Commonwealth of Kentucky for an Electronic Rounds Logging System. Vendors are required to submit pricing across five primary cost categories: hardware including warranty, training, implementation, annual software licensing for four hundred users, and ongoing support and maintenance. The contract structure includes an initial term with optional renewal periods spanning up to five years, with vendors required to provide year-by-year cost breakdowns for software licensing and support and maintenance during both the initial contract term and optional renewal years. Additionally, vendors must specify replacement costs for individual hardware components, including handheld units, holsters, charging and data upload stations, connection cables, and stationary check-in devices.

Vendors shall not include Federal Excise Tax or Kentucky Sales and Use Tax in submitted pricing due to the state's tax-exempt status. The cost proposal form requires a grand total calculation for the initial contract term and a separate grand total for optional renewals. A Value-Added Items tab is provided for vendors to present additional offerings at no cost or at specified costs; however, these value-added items are explicitly excluded from evaluation and scoring. Vendors must provide detailed descriptions and associated costs for any value-added offerings presented, with the ability to add additional items beyond the six template options provided.