Attachment_F_-_Qualifications_Fill-In_Form.xls
XLS spreadsheet 154 KB Posted
- Attached to
- Management Services for Temporary Staffing
- Solicitation number
- PR8968
- Issued by
- Florida
About this file
This is a Qualifications Fill-In Form (Attachment F) for Request for Proposal 25-PR-8968 issued by the Orlando Utilities Commission (OUC) for Management Services for Temporary Staffing. The RFP solicits proposals for staff augmentation services encompassing temporary administrative, professional, information technology, skilled trade, independent contractor, direct hire, and payrolling services. The vendor must provide a secure, user-friendly web-based portal available 24/7 for managing staffing requests, candidate submissions, assignments, time reporting, and billing functions. Vendors must serve as the sole employer of record for temporary personnel and conduct all recruitment, screening, interviewing, testing, orientation, background checks, and drug testing at their own expense. The questions and comments deadline is March 11, 2026, with proposals due April 13, 2026 by 2:00 PM EST. The initial contract term is five years with one optional two-year renewal period, and pricing must remain firm throughout the contract period.
Bidders must meet minimum qualifications including a minimum of ten years of business experience providing vendor management services and must submit at least three verifiable references from completed projects of similar type, size, and scope completed within the past ten years. Vendors must demonstrate required insurance coverage including workers' compensation, commercial general liability of $2,000,000 per occurrence, and automobile liability of $1,000,000 per occurrence, with "Additional Insured" and "Waiver of Subrogation" provisions. The RFP requires compliance with federal and state worker classification laws and E-Verify requirements for employment eligibility verification. For cloud-hosted solutions, data must be stored and transmitted exclusively within North America with encryption for privileged or private data. Vendors must complete comprehensive IT Security Questionnaires addressing application security, data security and privacy, infrastructure security, incident management, and regulatory compliance including ISO 27001, SOC 2, NIST, PCI DSS, GDPR, CCPA, and HIPAA standards. Pricing is structured according to two primary service models with mark-up rates specified by labor categories, along with separate disclosures for MSP program fees, conversion fees, tenure discounts, and independent contractor fees. No specific award values or budget ranges are disclosed, and OUC reserves the right to negotiate with responsive and responsible bidders and may award a single or multiple contracts.
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Qualifications
| ATTACHMENT F: QUALIFICATIONS FILL-IN FORM | ||
| RFP 25 PR 8968 Management Services for Temporary Staffing | ||
| Instructions: All responses in this form must be complete. Where applicable, provide supporting documentation or explanations in the main proposal narrative. The Evaluation Committee will evaluate proposals based solely on the information included in this form and the accompanying proposal. It will not assume or infer qualifications not expressly stated, nor will it seek clarification. Each Proposer must submit this Excel spreadsheet with their proposal. Do not convert this Excel form to PDF or Word format. | ||
| SECTION 1 | ||
| Minimum Bidder Qualifications. Failure to meet the Minimum Qualification, or failure to provide sufficient documentation, will result in disqualification from further evaluation. These criteria are pass/fail and not subject to interpretation or scoring. | ||
| Has your company been in business providing Vendor Management Services for at least ten (10) years? Did you include supporting documentation with your proposal? | ||
| The remainder of Attachment F is scored based on quality, completeness, and alignment with the requirements of Attachment A in the RFP. | ||
| SECTION 2 | ||
| TAB 1 | ||
| 2.2.1 BIDDER INFORMATION | Response | |
| Did you provide a cover letter signed by an authorized officer of the company attesting to the information provided within the information packet? | ||
| Did you provide an Executive Summary/Corporate Overview? | ||
| Name of Firm (as listed in the Division of Corporation business entity registration): | ||
| Name of Parent Company. State the full legal name of your parent company. Provide a complete list of all subsidiaries, affiliates, and related entities under common ownership or control with the parent company, including their legal names, jurisdictions of incorporation, and primary business functions. Did you include your response with your proposal? | ||
| Complete Business Address | ||
| State of Incorporation | ||
| Company must be registered in SUNBIZ. If your company is a foreign entity doing business in Florida, indicate the state in which it is incorporated and confirm registration with the Florida Division of Corporations. (sunbiz.org) | ||
| Number of years in business | ||
| Dun & Bradstreet number | ||
| Licenses obtained to conduct business with OUC. Bidders shall be properly licensed by the State of Florida to perform the type of services requested. Provide a copy of the applicable business license. | ||
| Does your firm have 10 or more years performing the type of service being requested in this RFP? | ||
| How many years has your company been in business providing this type of service? | ||
| Did you provide a copy of the necessary licenses to conduct business with OUC. Did you include your response with your proposal? | ||
| Primary Contact for this RFP | Response | |
| Name | ||
| Email Address | ||
| Office Phone Number | ||
| Mobile Phone Number | ||
| Name and title of the officer authorized to bind the company to contracts (If awarded a contract, the contract will be sent to this person for signature via Adobe Sign): | ||
| Officer's telephone number: | ||
| Officer's email address: | ||
| SECTION 2.2.2 REQUIRED BIDDER QUALIFICATIONS | TAB 2 | |
| List the number of projects (with similar scope and size) that the bidding organization has completed and are in progress. | ||
| Does your firm use subcontractors? | ||
| If yes, what percentage of the work listed under this solicitation is anticipated to be subcontracted? What specific work does your firm intend to subcontract? | ||
| Provide a complete list of all subcontractors proposed for this project. For each, include company name, contact information, years in business, proof of required licenses (if applicable), and the specific services they will provide to OUC. Additionally, include a list of relevant projects and clearly describe their roles. Did you include your response with your proposal? | ||
| Insurance | TAB 3 | |
| Did you attach a copy of the sample insurance certificates with your proposal? | ||
| Does your insurance policy provide “Additional Insured” coverage? |
Note: If no, if awarded a contract, the company must revise its policy to include "Additional insured" coverage. The provision for "Additional insured" must be stated in the insurance Acord as required in the contract.
Does your insurance policy provide Waiver of Subrogation?
Note: If no, if awarded a contract, the company must revise its policy to provide "Waiver of Subrogation." The provision for "Waiver of Subrogation" must be stated in the insurance Acord as required in the contract.
Confirm ability to provide required insurance coverage for:
a. Commercial General Liability – $2M per occurrence
b. Commercial Automobile Liability – $1M per occurrence
| If not exempt under worker's compensation, does your company have the required statutory Workers’ Compensation and Employers Liability coverage of $1,000,000 per occurrence? | ||
| Litigations/Disputes. Please provide your explanation in the Dispute Disclosure form. | TAB 4 | |
| Has your company ever been in a lawsuit where the company or one of its employees was accused of wrongdoing? | ||
| Is your company currently involved in any unsettled litigation? | ||
| Has your company ever been issued a warning or violation by a regulatory agency? | ||
| Has your company ever had a contract terminated? | ||
| Compliance Forms. | TAB 4 | |
| Did you sign, notarized, and attached the Sworn Statement on Public Entity Crimes and Scrutinized Companies Under Florida Statutes form? | ||
| Did you complete and attach the Dispute Disclosure form? | ||
| Did you sign and date all Addendum in the "Addenda Acknowledgement Form?" | ||
| Did you sign and date the Price Schedule Certification Form? | ||
| Additional Information for Consideration. This is not a requirement. | TAB 5 | |
| If awarded a contract, describe any new economic development opportunities that your company may develop to benefit the local Orlando Area or the State of Florida, such as the creation of new jobs or purchasing/leasing new building space as a result of this project. |
Please limit response to no more than one (1) 8" x 11" page.
Yes No Yes No Yes No Yes No Yes No Yes No No Yes No Yes No Yes Yes No Yes No Yes No No Yes No No Yes No Yes Yes No Yes No Yes No No Yes Yes No Yes No Yes No Yes No Yes No Yes No
References
| ATTACHMENT F | ||
| RFP 25 PR 8968 Management Services for Temporary Staffing | ||
| Provide at least three (3) verifiable references for three (3) completed projects of similar type, size, and scope to that of this RFP. References should be from within the past ten (10) years. Please do not use OUC or OUC personnel as a reference. | ||
| Section 2.2.2 #2 References. | Tab 2 | |
| 1 | Reference | |
| 1 | Customer's name | |
| 2 | Project name and address | |
| 3 | Date Project completed | |
| 4 | Customer contact name | |
| 5 | Customer contact phone number | |
| 6 | Customer contact email address | |
| 7 | Please describe, on a separate page, the management services for staff augmentation work your firm performed for this customer. For any portion of the work not self-performed, list the name of the partnering firm(s) and describe their scope of services. Did you attach your response with your proposal? (Limit response to one (1) page only.) | |
| 8 | Please provide, on a separate page, a list of subcontractors or partner organizations that supported the work for this customer. Include a brief description of their roles and the percentage of work they performed. Did you attach the list with your proposal? (Limit response to one (1) page only.) | |
| 9 | What was the total value of the contract? | |
| 10 | What is the percentage of work performed by subcontractors or partners? | |
| 2 | Reference | |
| 1 | Customer's name | |
| 2 | Project name and address | |
| 3 | Date Project completed | |
| 4 | Customer contact name | |
| 5 | Customer contact phone number | |
| 6 | Customer contact email address | |
| 7 | Please describe, on a separate page, the management services for staff augmentation work your firm performed for this customer. For any portion of the work not self-performed, list the name of the partnering firm(s) and describe their scope of services. Did you attach your response with your proposal? (Limit response to one (1) page only.) | |
| 8 | Please provide, on a separate page, a list of subcontractors or partner organizations that supported the work for this customer. Include a brief description of their roles and the percentage of work they performed. Did you attach the list with your proposal? (Limit response to one (1) page only.) | |
| 9 | What was the total value of the contract? | |
| 10 | What is the percentage of work performed by subcontractors or partners? | |
| 3 | Reference | |
| 1 | Customer's name | |
| 2 | Project name and address | |
| 3 | Date Project completed | |
| 4 | Customer contact name | |
| 5 | Customer contact phone number | |
| 6 | Customer contact email address | |
| 7 | Please describe, on a separate page, the management services for staff augmentation work your firm performed for this customer. For any portion of the work not self-performed, list the name of the partnering firm(s) and describe their scope of services. Did you attach your response with your proposal? (Limit response to one (1) page only.) | |
| 8 | Please provide, on a separate page, a list of subcontractors or partner organizations that supported the work for this customer. Include a brief description of their roles and the percentage of work they performed. Did you attach the list with your proposal? (Limit response to one (1) page only.) | |
| 9 | What was the total value of the contract? | |
| 10 | What is the percentage of work performed by subcontractors or partners? |
Yes No Yes No No Yes No Yes No Yes No Yes
Exceptions
| RFP 25 PR 8968 Management Services for Temporary Staffing | ||
| 3.9 Exceptions | ||
| All of Bidder’s Exceptions herein itemized and included with the Proposal do not constitute explicit variation or deviation from performance of the Work by the Bidder in strict accordance with the requirements of the solicitation documents. (Bidder must include Exception Form along with their proposal.) | ||
| Commercial Exceptions | ||
| Item | Reference Article | Stated Commercial Exceptions |
| CE1 | ||
| CE2 | ||
| CE3 | ||
| CE4 | ||
| CE5 | ||
| CE6 | ||
| CE7 | ||
| CE8 | ||
| CE9 | ||
| CE10 | ||
| Technical Exceptions | ||
| Item | Reference Article | Stated Technical Exceptions |
| TE1 | ||
| TE2 | ||
| TE3 | ||
| TE4 | ||
| TE5 | ||
| TE6 | ||
| TE7 | ||
| TE8 | ||
| TE9 | ||
| TE10 |
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