Attachment D - Sample SHEP Schedule FY2022.pdf

SCXX = Specialty Care Survey; PCMHXX = Patient-Centered Medical Home; CCXX = Community Care.

**Reports will be posted 3 business days after they are delivered.

Protocol Patient

Visit Month

VHA Pull Date

Prenote / Email Invite

Cutoff Date

Online Completes

(EOD)

Reminder Email Survey Postcard

Close Data

Collection

Deliver Datasets

Deliver Rlevel / Qlevel

Reports**

Deliver Quarterly

Pharmacy Reports**

Deliver Rolling 4 Quarters Reports**

Deliver Facility Level &

Executive Brief

SC01 Oct 11/09/21 11/23/21 11/29/21 11/30/21 12/07/21 12/14/21 01/04/22 01/14/22 01/19/22 PCMH01 Oct 11/10/21 11/29/21 12/06/21 12/06/21 12/13/21 01/03/22 01/14/22 01/19/22 CC01 Oct 11/15/21 11/29/21 12/06/21 12/06/21 12/13/21 01/03/22 01/14/22 01/19/22 SC02 Nov 12/07/21 12/15/21 12/21/21 12/22/21 12/29/21 01/05/22 01/26/22 02/03/22 02/16/22 PCMH02 Nov 12/08/21 12/22/21 12/29/21 12/29/21 01/05/22 01/26/22 02/03/22 02/16/22 CC02 Nov 12/20/21 12/28/21 01/04/22 01/04/22 01/11/22 02/01/22 02/10/22 02/16/22 SC03 Dec 01/04/22 01/13/22 01/19/22 01/20/22 01/27/22 02/03/22 02/24/22 03/04/22 03/15/22 03/22/22 03/25/22 PCMH03 Dec 01/05/22 01/19/22 01/26/22 01/26/22 02/02/22 02/23/22 03/04/22 03/15/22 03/22/22 03/25/22 03/31/22 CC03 Dec 01/18/22 01/25/22 02/01/22 02/01/22 02/08/22 03/01/22 03/10/22 03/21/22 03/31/22 SC04 Jan 02/08/22 02/17/22 02/23/22 02/24/22 03/03/22 03/10/22 03/31/22 04/08/22 04/19/22 PCMH04 Jan 02/09/22 02/23/22 03/02/22 03/02/22 03/09/22 03/30/22 04/08/22 04/19/22 CC04 Jan 02/14/22 02/22/22 03/01/22 03/01/22 03/08/22 03/29/22 04/08/22 04/19/22 SC05 Feb 03/08/22 03/17/22 03/23/22 03/24/22 03/31/22 04/07/22 04/28/22 05/06/22 05/17/22 PCMH05 Feb 03/09/22 03/23/22 03/30/22 03/30/22 04/06/22 04/27/22 05/06/22 05/17/22 CC05 Feb 03/14/22 03/22/22 03/29/22 03/29/22 04/05/22 04/26/22 05/06/22 05/17/22 SC06 Mar 04/05/22 04/14/22 04/20/22 04/21/22 04/28/22 05/05/22 05/26/22 06/03/22 06/14/22 06/21/22 06/24/22 PCMH06 Mar 04/06/22 04/20/22 04/27/22 04/27/22 05/04/22 05/25/22 06/03/22 06/14/22 06/21/22 06/24/22 06/30/22 CC06 Mar 04/18/22 04/26/22 05/03/22 05/03/22 05/10/22 05/31/22 06/09/22 06/14/22 06/30/22 SC07 Apr 05/10/22 05/19/22 05/25/22 05/26/22 06/02/22 06/09/22 06/30/22 07/08/22 07/19/22 PCMH07 Apr 05/11/22 05/25/22 06/01/22 06/01/22 06/08/22 06/29/22 07/08/22 07/19/22 CC07 Apr 05/16/22 05/24/22 05/31/22 05/31/22 06/07/22 06/28/22 07/08/22 07/19/22 SC08 May 06/07/22 06/16/22 06/22/22 06/23/22 06/30/22 07/07/22 07/28/22 08/05/22 08/16/22 PCMH08 May 06/08/22 06/22/22 06/29/22 06/29/22 07/06/22 07/27/22 08/05/22 08/16/22 CC08 May 06/21/22 06/28/22 07/05/22 07/05/22 07/12/22 08/02/22 08/11/22 08/16/22 SC09 Jun 07/05/22 07/14/22 07/20/22 07/21/22 07/28/22 08/04/22 08/25/22 09/02/22 09/13/22 09/20/22 09/23/22 PCMH09 Jun 07/06/22 07/20/22 07/27/22 07/27/22 08/03/22 08/24/22 09/02/22 09/13/22 09/20/22 09/23/22 09/30/22 CC09 Jun 07/18/22 07/26/22 08/02/22 08/02/22 08/09/22 08/30/22 09/08/22 09/13/22 09/30/22 SC10 Jul 08/09/22 08/18/22 08/24/22 08/25/22 09/01/22 09/08/22 09/29/22 10/07/22 10/18/22 PCMH10 Jul 08/10/22 08/24/22 08/31/22 08/31/22 09/07/22 09/28/22 10/07/22 10/18/22 CC10 Jul 08/15/22 08/23/22 08/30/22 08/30/22 09/06/22 09/27/22 10/07/22 10/18/22 SC11 Aug 09/06/22 09/15/22 09/21/22 09/22/22 09/29/22 10/06/22 10/27/22 11/04/22 11/15/22 PCMH11 Aug 09/07/22 09/21/22 09/28/22 09/28/22 10/05/22 10/26/22 11/04/22 11/15/22 CC11 Aug 09/19/22 09/27/22 10/04/22 10/04/22 10/11/22 11/01/22 11/10/22 11/15/22 SC12 Sep 10/04/22 10/12/22 10/18/22 10/19/22 10/26/22 11/02/22 11/23/22 12/05/22 12/13/22 12/20/22 12/23/22 PCMH12 Sep 10/05/22 10/19/22 10/26/22 10/26/22 11/02/22 11/23/22 12/05/22 12/13/22 12/20/22 12/23/22 12/30/22 CC12 Sep 10/17/22 10/25/22 11/01/22 11/01/22 11/08/22 11/29/22 12/08/22 12/13/22 12/30/22

FY2022 OUTPATIENT

Fiscal Year 2022 SHEP Schedule

Updated Jan 2022 / Page 1

IPXXA = Inpatient Survey Cohort A; IPXXB = Inpatient Survey Cohort B;

**Reports will be posted 3 business days after they are delivered.

Protocol (non-psych only)

Patient Visit

Month

VHA Pull Date

Survey (1st survey)

Cutoff Date 1st Survey Returns

Survey (2nd

Survey)

Close Data

Collection

Deliver Datasets

Deliver Rlevel / Qlevel

Reports**

Deliver Quarterly / Semiannual Reports**

Deliver Rolling 4

Quarters / ** PMA Reports

Deliver Facility Level & Executive

Brief

IP01A Oct 10/25/21 11/09/21 11/22/21 11/30/21 12/21/21 01/14/22 01/19/22 IP01B Oct 11/08/21 11/23/21 12/07/21 12/14/21 01/04/22 01/14/22 01/19/22 IP02A Nov 11/22/21 12/07/21 12/21/21 12/28/21 01/18/22 02/10/22 02/16/22 IP02B Nov 12/06/21 12/21/21 01/04/22 01/11/22 02/01/22 02/10/22 02/16/22 IP03A Dec 12/20/21 01/04/22 01/18/22 01/25/22 02/15/22 03/10/22 03/15/22 03/22/22 03/25/22 03/31/22 IP03B Dec 01/03/22 01/18/22 02/01/22 02/08/22 03/01/22 03/10/22 03/15/22 03/22/22 03/25/22 03/31/22 IP04A Jan 01/24/22 02/08/22 02/22/22 03/01/22 03/22/22 04/14/22 04/19/22 IP04B Jan 02/07/22 02/22/22 03/08/22 03/15/22 04/05/22 04/14/22 04/19/22 IP05A Feb 02/22/22 03/08/22 03/22/22 03/29/22 04/19/22 05/12/22 05/17/22 IP05B Feb 03/07/22 03/22/22 04/05/22 04/12/22 05/03/22 05/12/22 05/17/22 IP06A Mar 03/21/22 04/05/22 04/19/22 04/26/22 05/17/22 06/09/22 06/14/22 06/21/22 06/24/22 06/30/22 IP06B Mar 04/04/22 04/19/22 05/03/22 05/10/22 05/31/22 06/09/22 06/14/22 06/21/22 06/24/22 06/30/22 IP07A Apr 04/25/22 05/10/22 05/24/22 05/31/22 06/21/22 07/14/22 07/19/22 IP07B Apr 05/09/22 05/24/22 06/07/22 06/14/22 07/05/22 07/14/22 07/19/22 IP08A May 05/23/22 06/07/22 06/21/22 06/28/22 07/19/22 08/11/22 08/16/22 IP08B May 06/06/22 06/21/22 07/05/22 07/12/22 08/02/22 08/11/22 08/16/22 IP09A Jun 06/21/22 07/05/22 07/19/22 07/26/22 08/16/22 09/08/22 09/13/22 09/20/22 09/23/22 10/01/22 IP09B Jun 07/05/22 07/19/22 08/02/22 08/09/22 08/30/22 09/08/22 09/13/22 09/20/22 09/23/22 10/01/22 IP10A Jul 07/25/22 08/09/22 08/23/22 08/30/22 09/20/22 10/13/22 10/18/22 IP10B Jul 08/08/22 08/23/22 09/06/22 09/13/22 10/04/22 10/13/22 10/18/22 IP11A Aug 08/22/22 09/06/22 09/20/22 09/27/22 10/18/22 11/10/22 11/15/22 IP11B Aug 09/06/22 09/20/22 10/04/22 10/11/22 11/01/22 11/10/22 11/15/22 IP12A Sep 09/19/22 10/04/22 10/18/22 10/25/22 11/15/22 12/08/22 12/13/22 12/20/22 12/23/22 12/30/22 IP12B Sep 10/03/22 10/18/22 11/01/22 11/08/22 11/29/22 12/08/22 12/13/22 12/20/22 12/23/22 12/30/22

FY2022 INPATIENT

Updated Jan 2022 / Page 2

FY2022 Attributable Effects Reports:

Mid-Year: September 2022

End of Year: February 2023