Attachment D _ Requests for Approved Equals.pdf

This is an Approved Equals Request Form issued by the City of Stonecrest, Georgia, for use in connection with the CITB-0011-26 solicitation for Everett Park Parking Lot Improvement and Installation of a Kayak Launch Dock. The form allows potential vendors to submit requests for determination of approved equal status for products or materials that may not exactly match the specifications outlined in the solicitation. Vendors must complete the form with their company information, contact details, solicitation number, relevant specification references, and a detailed description of the alternative product being proposed. All requests must be accompanied by relevant product literature demonstrating compliance with solicitation requirements and submitted via email to TBoynton@stonecrestga.gov by the deadline specified on page ITB-3 of the solicitation. The City will respond to all requests through addendum, and incomplete submissions will not be reviewed. Submissions should not be made through DemandStar.

The form provides vendors with a formal mechanism to propose product substitutions while maintaining competitive fairness in the bidding process. The City retains sole discretion in determining whether proposed products qualify as approved equals and is not obligated to accept any submissions that do not fully address the solicitation requirements. This process allows qualified bidders flexibility in sourcing materials for the fixed-price construction project while ensuring that all proposed alternatives meet the project's functional and technical standards.