Attachment D_NOCA Requirements for Completion Report.docx

Attachment D – NOCA Requirements for Completion Report ATTACHMENT D - Requirements for Completion Report

The contractor shall submit an electronic file of the entire completion report on the final deliverable hard drives. A separate completion report shall be required for each program.

The Completion Report shall contain the following information:

1. Title: Full title of program

2. Media Number: Park acronym and assigned NPS number (i.e. NOCA AV-1234, - this will be provided by COR)

3. TRT: Total running time of program

4. Contract Number: Assigned NPS Contract number

5. Client: Official NPS site name – ie North Cascades National Park Service Complex

6. Completed: Date programs completed

7. NPS Producer/COR: Name of NPS Contracting Officer’s Representative

8. Contract Production Company: List the full name of company and contact information

9. Description of Show: A brief paragraph stating overall theme of the program

10. Formats: List of master files delivered of final program, including file format, size, and accessibility features (such as the type of captioning, audio description, assistive listening, etc.)

11. Restrictions: A brief statement discussing the final program restrictions and what the cleared distribution is. (i.e. unrestricted; non-profit sales; web; broadcast; etc.)

12. Use Rights: A brief statement of what source material is restricted (i.e., music, historical images, some stock footage, etc. Licenses and release forms to be provided in Attachment CR_A. Detailed information to be provided in Attachment CR_B.)

13. Stills and Graphics: State the type of stills, archival photos, graphics used and general restrictions, if any

14. Footage: State the type of footage used (original and/or stock) and general restrictions, if any

15. Narration: State the names of all narrators and character voice actors, restrictions, if any, and type of clearances acquired (i.e. license, permission letter, etc.).

16. Other Talent: State any other talent used, including interviews, restrictions, if any, and kind of clearances acquired (i.e. license, permission letter, etc.).

17. Total number of boxes delivered: List the number of boxes delivered. All boxes submitted should be labeled with the park acronym, media number, and discreet box number within the series (i.e. 3 of 5)

ATTACHMENTS:

A - Licenses/Release Forms, and Permission Letters: All elements of this production need to be accounted for, such as music, narration, additional talent, and interviews. Attachment A should include all licenses, release forms, and/or permission letters necessary for use of every element.

B - Source Material List: This is a detailed listing of ALL footage and stills used in the production, listed in timecode order for each program. This list also includes thumbnails, source information and use rights. See the attached sample under Attachment B for the correct table format. For original footage, a sequence of shots may be grouped if any associated releases are the same.

C - Credits: A listing of credits as they appear in each program.

D - Final Scripts: A copy of the final scripts in Microsoft Word format, including edit scripts and scripts for subtitles for deaf and hard of hearing, foreign language, and audio description.

E - Sequence Information: Edit Decision List (EDL) of the completed show.

F - Original Footage and Sound Logs: Final copies of detailed footage and audio logs created during production phase, including: date of filming/recording, location of filming, identification of anyone on screen or speaking, description of scenes including any discrete scene numbers, camera(s) used, type of audio recorded, other information pertinent to identifying the footage, thumbnails from each shot (using software such as Shotput Pro 6, Foolcat, or equal).

G - Music Cue Sheet & Music License Materials: State music used (i.e. original composition, library music, etc). Identify name, restrictions, if any, and type of license acquired (i.e. license, permission letter, clearances). If multiple music selections have been used identify the time code of the selection within the final programs.

Example of Attachment CR_B:

Attachment B - Source Material List MIIN TV-1500 — An American Concentration Camp

Granted per Manzanar NHS Filemaker Pro database Maeda Family_digital rights granted per NPS Filemaker.png Maeda Family and the Manazanar National Historic Site

Picnic_1940_UnknownPeople_Portrait _Edit

Ferry Release Form

Washington Libraries Permission Form

Minidoka

Ferry Release Form

Minidoka

Ferry Release Form Material Release_Richard Mitsuoka_Norio Mitsuoka Collection_02.pdf & Material Release_Richard Mitsuoka_Norio Mitsuoka Collection.pdf Norio Mitsuoka and the Mitsuoka Family

Minidoka/Japanese Baptist Church

Minidoka

Public Domain, Created/Published by Federal Government (Office of War

National Archives

Presidential Library and Museum 201-210 [dig]. 71- 10:4

Inquiry_public domain confirmation email.pdf and LP15-25, Copyright and Use of Archival Materials in the Presidential Libraries.pdf Franklin D. Roosevelt Presidential Library and Museum

Public Domain, Created/Published by Federal Government (Office of War

National Archives

Harbor footage - bombed Peal Harbour

Public Domain, Created/Published by Federal Government

National Archives

Public Domain, Created/Published by Federal Government

National Archives

Public Domain, Created/Published by Federal Government

National Archives

Harbor footage - destruction from bombing

Public Domain, Created/Published by Federal Government

National Archives

"Japan, U.S. at War" Dec. 8, 1941

Seattle Post- Intelligencer front page Rights for this film project granted per Seattle PI/Hearst Seattle Media, LLC Permission Form Hearst Seattle Media_Seattle Post Intelligencer_Release_Pea rl_harbor.pdf Seattle Post- Intelligencer

Ferry Release Form

Murakami and Kay Fukuma image4.jpg image5.jpg image6.jpg image7.jpg image8.jpg image9.jpg image10.jpg image11.jpg image12.jpg image13.jpg image14.jpg image15.jpg image16.jpg image1.jpg image2.jpg image3.jpg