ATTACHMENT D - How to Respond to Online Bid through the Kentucky Vendor Self Service.pdf
PDF 714 KB Posted
- Attached to
- CLOTH MASKS FOR COVID-19
- Solicitation number
- RFB 758 2000000641 3
- Issued by
- Elliott County, Kentucky
About this file
This document is an instructional attachment from the Commonwealth of Kentucky outlining procedures for submitting bids through the Kentucky Vendor Self Service (VSS) online platform. The guide provides step-by-step instructions for vendors to access the VSS site, search for solicitations using a 10-digit Document ID, and complete the online response process. Vendors must create or log into an account before responding to any solicitation. The submission process consists of five steps: responding to bid lines with unit prices or contract amounts and delivery days; reviewing a submission checklist; attaching required files such as bid sheets, catalogs, or affidavits; entering any applicable discounts or overall comments; and reviewing and submitting the final bid response. The system includes a 30-minute inactivity timeout feature, and vendors are advised to save changes frequently to prevent loss of information.
The document emphasizes important submission requirements and best practices for online bid responses. When responding to individual lines, vendors must select a response type (Bid, No Bid, or Bid with Condition), enter pricing information, and specify delivery days where applicable. If a bid sheet attachment is provided with the solicitation, vendors should enter $0.01 as the unit price and attach the completed sheet with pricing details. Vendors can upload multiple file types including proprietary documents and can edit incomplete submissions through the "My Responses" page. The instructional nature of this document indicates it serves as a reference guide to facilitate standardized and efficient bid submissions across Kentucky state and local procurement opportunities.
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Text version
How to Respond to Online Bid through the Kentucky Vendor Self Service (VSS) site.
1. Access the Kentucky Vendor Self Service (VSS) site at https://emars311.ky.gov/webapp/vssprdonline/AltSelfService
2. If you already have an account please login using your User ID and Password. If you do not have an account please create an account by clicking on the
Register button. YOU MUST BE LOGGED IN TO SUBMIT AN ONLINE RESPONSE.
3. Once logged into your account click on Business Opportunities. All solicitations that have been posted will appear here.
https://emars311.ky.gov/webapp/vssprdonline/AltSelfService
4. Search for the solicitation that you wish to bid on by entering the 10-digit Document ID in the Keyword Search box. Once you have located the solicitation click on Details.
5. Once the solicitation Details page opens click on the Respond Online box.
6. The Solicitation Response will then open. You will need to complete Steps 1-5. The system will time out after 30 minutes of inactivity therefore saving changes frequently is recommended. If you time out and have not saved your information will be lost.
7. Step 1 – Respond to Lines
Please keep in mind the following when responding:
a. Select your Response Type. This will default to Bid. If you wish to not bid on a Line please select No Bid or if you wish to Bid with Condition please select that and enter your condition in the Comments box.
b. Enter either a Unit Price or Contract Amount. If there is an attachment on the Solicitation, such as a Bid Sheet, please enter $0.01 as the Unit Price and attach that, with your pricing in Step 3.
c. Enter Delivery Days for each line if you enter a Unit Price. This is required but if it is not applicable please enter 0 for each Commodity Line.
d. Once completed click Save and then Go to Step 2.
8. Step 2 – Submission Checklist
Please review and ensure that you can provide all required information. Once you have completely reviewed click Save and Go to Step 3.
9. Step 3 – Attach Your Files
Attach any files (Annual Affidavit, Bid Sheet, Catalog, etc.) that you feel are pertinent to your bid submission.
a. Click the Attach Files
b. Browse and Select your documents. The Type will default to Standard but if it should be Proprietary select that instead.
c. Once File and Type have been selected click Attach File.
d. Each file that you have uploaded will appear on the Attach Your Files tab. If you need to delete any of these files click on the scissors. Before the line is deleted it will ask “Are sure you want to delete this line?”. When you have uploaded or deleted the attachments you want submitted with your bid click Save and Go to Step 4.
10. Step 4 – Discounts/Comments
Only complete this section if you will be giving a Discount or have an Overall Comment for your Bid. If you have nothing to enter for these fields, click
Save and Go to Step 5.
11. Step 5 – Review/Submit
Please verify your bid information. If you need to make any changes please do so before clicking the Submit button.
12. Once you have clicked Submit a popup screen will appear. If you want to return to the response you may click Cancel but if you are content with your responses select OK.
13. After you have completed your submission a “Response Submitted Successfully” screen will open.
14. To review any bid submissions you can navigate to the My Response page by clicking the Solicitation Responses tab. If you had started a bid, but not completed those will be here also. You will need to click “Edit” in order to enter or change any information.
File details come from the government source that posted it. Updated .