ATTACHMENT D.5 - ONBOARDING FLOWCHART.pdf

This document is an onboarding flowchart attachment to RFQ No. 36C24926Q0140 that illustrates the VHA Contractor Onboarding Process.

The flowchart depicts a multi-step onboarding procedure beginning with contract award and proceeding through several parallel processes. Initially, contracted employees submit fingerprints at local VAMC facilities using Form #2, while Form #1 Security Requests are completed and signed by COICOR. COIT/QC collects required documents from contractors and sends the onboarding packet to WMC. WMC confirms receipt and begins processing fingerprint screening and adjudication through NCHC. Simultaneously, WMC sends NCHC notification for SAC-only reciprocity or initiates e-QIP investigations if required, and the contractor receives an e-QIP invitation and registration code from WMC. Following investigation completion and WMC verification of "Scheduled" status, WMC notifies NCHC with a "Notice to Proceed." The contractor completes e-QIP and releases information to WMC, while WMC either releases e-QIP to DCSA for scheduling or rejects it back to the contractor for corrections. If notified by CCR, WMC adjusts the badge in USAccess as needed.

The secondary organization chart details onboarding responsibilities distributed through a CCR coordinator to the Badging Department VA and Credentialing Department VA. The Security Department for Contractors collects security paperwork, completes fingerprinting, and manages the e-QIP process, ultimately resulting in contractor badging at VA. The Credentialing Department VA manages LIP/Dependent forms, credential checks for licenses and work history, sends contractor files for approval, and informs both the contractor and CCR upon credentialing completion and VA hospital privileging.