Attachment D Bidder Response Form.docx
DOCX document 30 KB Posted
- Attached to
- Advancing Disability Justice in Washington State
- Solicitation number
- 2024-08-26
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This document is a Bidder Response Form for a Competitive Solicitation issued by the Washington State Administrative Office of the Courts (AOC) to assist the Washington State Supreme Court Disability Justice Task Force (DJTF) in conducting a comprehensive Disability Justice Study within the state court system. The purpose of the study is to uncover and address barriers that individuals with disabilities face in accessing justice. The solicitation seeks qualified contractors to lead this study, with a timeline that includes hiring a research team by September 2024, providing preliminary findings by January 31, 2025, submitting a final report draft by May 15, 2025, and presenting the final report at a symposium in June 2025.
The Bidder Response Form requires respondents to provide information on their qualifications and experience in areas such as social equity work, working with courts, and disability justice. Bidders must also describe their proposed approach to the project, including their understanding of disability justice principles, intersectionality, the Americans with Disabilities Act, and access to justice. The form also requires bidders to provide their proposed pricing, with a total maximum bid amount of $175,000 that the AOC will consider for this study.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment B Sample Bid Submission Letter.docx | DOCX document | |
| Attachment C Certifications and Assurances.docx | DOCX document | |
| WA_State_Supreme_Court_DJTF RFP.pdf | ||
| Amd 1 #2024-08-26 ADJ.pdf | ||
| Attachment A Sample Contract.docx | DOCX document |
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Competitive Solicitation RFP #2024-08-26 Attachment D, Bidder Response Form Bidder Name _____________________
ATTACHMENT D: BIDDER RESPONSE FORM
This form is broken into five sections: Section 1. Administrative Response; Section 2. Management Response; Section 3. Technical Response; Section 4. Quotation/Cost Proposal; and Section. Bidders must respond to all questions in the order and in the expandable space provided. If a question requires Bidder to submit additional documents, please attach them to this document and label them clearly as part of your response to this Attachment D.
| 1 |
| BIDDER INFORMATION (ADMINISTRATIVE RESPONSE) |
Bidder’s response to the questions in this Section 1, combined with the information provided in Bidder’s Submittal Letter and Certifications and Assurances, comprise Bidder’s Administrative Response to this Solicitation. While the Administrative Response is not given a number score, information provided as part of Bidder’s Administrative Response may cause the Bid to be disqualified and may be considered in evaluating Bidder’s qualifications and experience.
MAXIMUM TOTAL POINTS
| A |
| Please indicate whether you employ or contract with any current or former state employees. If the answer is yes, provide the following information with respect to each individual: 1. name of employee or contractor; 2. the individual’s employment history with the State of Washington; 3. a description of the Individual’s involvement with the response to this Solicitation; and 4. the Individual’s proposed role in providing the services under this any Contract that may be awarded. |
| NOT SCORED |
ANSWER:
| B |
| Please list the names and contact information for three individuals you agree may serve as Bidder references and may freely provide information to AOC regarding the reference’s experience and impressions of Bidder. In providing these names, Bidder represents that it shall hold both AOC and the organizations and individuals providing a reference harmless from and against any and all liability for seeking and providing such reference. |
| NOT SCORED |
ANSWER:
| C |
| Please indicate whether your Response contains any variations from the requirements of the Solicitation Document. If the answer is yes, list each variation with specificity and include the pertinent page numbers containing the variation. |
| NOT SCORED |
ANSWER:
| D |
| Please indicate whether you are requesting that AOC consider any exceptions and/or revisions to the sample contract language found in Attachment A. If so, state the page of Attachment A on which text you request to change is found, state the specific changes you are requesting, and the reason why you are requesting the change. AOC shall be under no obligation to agree to any requested changes, and will not consider changes to contract language or negotiate any new language that are not identified in response to this question. |
| NOT SCORED |
ANSWER:
| E |
| If Bidder considers any information that is submitted as part of its Response to be proprietary, please identify the numbered pages of Bidder’s Response containing such information and place the word “Proprietary” in the lower right-hand corner of each of these identified pages. |
| NOT SCORED |
ANSWER:
| F |
| Please indicate whether you have had a contract terminated for cause or default within the past five (5) years. If so, please provide the terminating party’s name, address and telephone number and provide a summary describing the alleged deficiencies in Bidder’s performance, whether and how these alleged deficiencies were remedied and any other information pertinent to Bidder’s position on the matter. “Termination for Cause” refers to any notice to Bidder to stop performance due to Bidder’s asserted nonperformance or poor performance and the issue was either (a) not litigated; (b) litigated with a resulting determination in favor of the other party; or (c) is the subject of pending litigation |
| NOT SCORED |
ANSWER:
| G |
| Please identify any prior contracts Bidder has entered into with the State of Washington within the past ten (10) years and identify the dates and nature of the contract and primary agency contact for each. |
| NOT SCORED |
ANSWER:
| H |
| Please indicate whether Bidder has been the subject of a lawsuit or administrative proceeding alleging a failure to comply with laws relating to the types of services Bidder proposes to provide pursuant to this Competitive Solicitation. If the answer is yes, please list the nature of the allegations, docket number, disposition and date (if applicable) and Bidder’s explanation of how it has changed its practices or operations relative to any alleged deficiencies since that proceeding was filed. |
| NOT SCORED |
ANSWER:
| I |
| Please describe your proposed plans for the use of Subcontractors in performing this contract, listing each Subcontractor, its proposed role and the estimated percentage of the Contract that will be performed by each Subcontractor. Please indicate whether each subcontractor self-identifies or is certified as a small business, a minority-owned business, a woman-owned business, a disadvantaged business enterprise, or a veteran-owned business. If the answer is yes, please identify the type of organization(s) and provide details of any certifications. Note that all Subcontractors must be approved by AOC. |
| NOT SCORED |
ANSWER:
| J |
| Does your business qualify as a Veteran-Owned, Minority-Owned or Women-Owned Business Enterprise (MWBE), either self-identified or certified by, respectively, the Department of Veterans Affairs or the Office of Minority and Women’s Business Enterprises (OMWBE). |
| NOT SCORED |
ANSWER: ___Yes ____No
| 2 |
| BIDDER QUALIFICATIONS AND EXPERIENCE (MANAGEMENT RESPONSE) |
| MAXIMUM TOTAL POINTS |
| MANDATORY QUALIFICATIONS AND EXPERIENCE |
| 100 |
| A |
| Question: Are Licensed to do business in the State of Washington or provide a commitment that it will become licensed in Washington within thirty (30) calendar days of being selected as an Apparently Successful Bidder. |
Pass or Fail
ANSWER:
| B |
| Question: Are you able to meet the timeline of activities below: |
· Research Team Hired: No later than September 2024.
· Preliminary Findings: January 31, 2025.
· Final Report Draft: May 15, 2025.
· Final Report (Edited and Designed): June 16, 2025.
· Symposium Presentation: June 2025.
Pass or Fail
ANSWER:
EXPERIENCE
| C |
| Question: |
· How many years’ experience does your team have in Social Equity Work?
· Describe your experience in social equity work, specifically highlighting projects that have had a measurable impact on marginalized communities. Include details of how your organization has integrated Disability Justice and social justice principles in these efforts.
ANSWER:
| D |
| Question: |
· How many years’ experience Working with Courts?
· Describe your organization’s experience working with court systems. Provide examples of past projects where you have collaborated with courts to improve accessibility, equity, or outcomes for marginalized groups. How has your experience with the legal system informed your approach to this project?
ANSWER:
| E |
| Question: |
· How many years of experience in projects related to Disability Justice, social equity, or access to justice do you have?
· Describe your organization’s experience in disability Justice, social equity, or access to justice.
ANSWER:
| F |
| Question: |
· Does your organization have lived experience with disability, race, or other marginalized identities?
· If yes, please describe the experience. If not use N/A.
ANSWER:
| 3 |
| BIDDER’s SOLUTION AND PROPOSED APPROACH (TECHNICAL RESPONSE) |
| MAXIMUM TOTAL POINTS 105 |
| A |
| Understanding of Disability Justice Principles |
· Please describe your understanding of Disability Justice principles.
· Provide examples of how your organization has applied these principles in past projects to address the rights and needs of people with disabilities.
ANSWER:
| B |
| Intersectionality |
· How does your organization incorporate an intersectional approach in your work to address the needs of individuals with multiple marginalized identities (e.g., race, gender, socioeconomic status, disability)?
· Provide specific examples of how you have addressed the overlapping intersecting identities in past projects. How has this approach influenced the outcomes of your work?
ANSWER:
| C |
| Understanding of the Americans with Disabilities Act (ADA) |
· Please describe your organization’s understanding of the Americans with Disabilities Act (ADA) and how this knowledge will inform your approach to ensuring accessibility and equity in the services and deliverables you will provide under this Contract.
ANSWER:
| D |
| Understanding of Access to Justice |
· Please describe your understanding of "access to justice" and how your organization has worked to remove barriers that prevent individuals, particularly those with disabilities, from fully participating in the legal system. Include examples of how your efforts have contributed to enhancing access to justice in previous projects.
ANSWER:
| E |
| Understanding Accessibility and Barrier Identification |
· Explain how you will identify specific barriers in key areas such as physical, technological, programmatic, communication, and cultural aspects. How will these findings inform comprehensive solutions?
ANSWER:
| F |
| Understanding Policy Recommendations |
· Describe policy recommendations have you made in the past that have helped reduce bias, discrimination, or marginalization of marginalized communities?
· Provide examples of how these recommendations have contributed to creating more inclusive and equitable systems.
ANSWER:
| G |
| Community and Stakeholder Engagement |
· Describe your experience involving community members, stakeholders, and disability advocates in the planning and implementation of your projects.
· How do you ensure that their voices are heard and that their needs are met?
· Provide examples of successful community and stakeholder engagement.
ANSWER:
| I |
| Research Methodology Considerations |
· Please outline the research methodology you propose to use for this project, including data collection methods, analysis techniques, and how you will address ethical considerations, particularly in relation to Disability Justice and ADA compliance.
ANSWER:
| J |
| Project Management and Timeline Adherence |
· Please describe your project management approach, including how you plan to adhere to the project timeline
· Provide examples of past projects where your organization has successfully met deadlines and managed project milestones, particularly in the context of disability-related projects.
ANSWER:
| 4 |
| BIDDER’S PROPOSED PRICING (QUOTATION OR COST RESPONSE) |
| MAXIMUM TOTAL POINTS 45 |
| A |
| Please identify all allocated costs, together with the total charges Bidder is willing to accept in consideration of the full performance of the Contract. |
ANSWER:
TOTAL MAXIMUM BID AMOUNT AOC Will Consider for this study is $175,000.00.
FOR ALLOCATED COST DETAIL, ATTACH A SEPARATE SPREADSHEET OR DESCRIBE DETAILS BELOW
| C |
| Bidder should also propose a schedule of payments corresponding to its charges for successfully performing the tasks necessary to accomplish identified milestones corresponding to project objectives and performance measures within each phase. Bidders are required to collect and pay Washington State sales tax, if applicable. |
ANSWER:
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