Attachment_-_Certification_of_Full_-_Final_Payments_to_DBE_Firms.pdf

This document is a Certification of Full/Final Payment to DBE Firms form issued by the City of Phoenix Public Transit Department for use upon completion of contract work. The form requires dual certification—one affidavit completed by the prime contractor and a separate affidavit executed by the Disadvantaged Business Enterprise (DBE) firm—confirming that full payment, including all retention amounts, has been made for materials and work performed on a specific project. Both the contractor and DBE firm must certify the total amount paid and declare under penalty of perjury that all statements are true and complete. Supporting documentation for all payments must be retained for a minimum of three years from the project acceptance date, and in cases where the DBE was not paid in accordance with submitted affidavits, the contractor must provide documentation supporting any delayed or withheld payment positions. The form includes blank fields for project identification, DBE firm name, total amount paid, and authorized signatures with printed names and titles from both parties.

This certification form is directly applicable to the City of Phoenix Fire Department's IFB-26-0111 solicitation for hazardous detection equipment and preventive maintenance services, which mandates DBE participation compliance under 49 CFR Part 26. Contractors awarded the five-year contract (commencing June 1, 2026) must submit an initial DBE/Small Business Participation Plan within 30 days of award and provide annual updates, with monthly reporting through the City's Certification and Compliance System. The contract requires contractors to demonstrate good faith efforts to promote DBE participation through documented outreach activities, solicitation letters to DBE suppliers, and engagement with certified disadvantaged and small businesses identified through the Arizona Department of Transportation UTRACS database. Sealed offers are due March 10, 2026, with a non-mandatory pre-offer conference scheduled for March 3, 2026, and written inquiries due by March 6, 2026.