Acceptance_of_Offer_Form.pdf

This is an Acceptance of Offer Form from the City of Phoenix, Arizona, formalizing the acceptance of a contractor's offer for hazardous detection equipment, accessories, and preventive maintenance services. The contract shall commence on or about June 1, 2026, or upon the "Effective Date," which is defined as the date of award by City Council, conditioned upon signature and recording by the City Clerk's department, whichever is later. The contract term is for five years, with the agreement terminating upon the earliest occurrence of either reaching the end of the term including any exercised extensions or termination pursuant to the agreement's provisions. The form indicates that the contractor is bound to sell the materials or services listed in the attached contract based on the solicitation, including all terms, conditions, specifications, and amendments. Importantly, the contractor is cautioned not to commence any billable work or provide any material or service under this contract until receiving purchase order or contract documentation.

The form is signed and dated by the City Manager, Jeffrey Barton, and attested by the City Clerk. Legal review was completed and approved as to form by the City Attorney on January 19, 2017. The document indicates this is a standard form on file with the City Clerk and need not be resubmitted for City Attorney approval unless alterations are made to the form. Specific pricing terms, set-asides, funding sources, or other financial details are not included in this acceptance form, as those details are contained within the related contract documents and solicitation materials referenced herein.