Attachment_C_-_Sample_Quote_Form.xlsx

The document is a Sample Quote Form for the State of Tennessee's statewide contract for audiovisual and video conferencing equipment (Event Number 32110-3004), targeting state agencies, local governmental entities, university systems, and specified nonprofit organizations. The procurement seeks comprehensive AV and video conferencing equipment, installation, and maintenance services across 39 product and service categories, including commercial displays, projectors, screens, audio equipment, and video conferencing systems. The solicitation includes a pre-response conference on July 3, 2025, via Microsoft Teams, with written questions due by July 8, 2025, and a response deadline of August 15, 2025, at 2:00 p.m. central time. The contract is expected to be effective September 15, 2025, with a 36-month initial term and options for up to two renewals, not exceeding 60 months total.

The procurement features a 100-point evaluation system with 50 points for hardware, 30 points for labor, and 20 points for maintenance, focusing on percentage discounts from manufacturer suggested retail prices and service hourly rates. The estimated contract liability is $10 million, with a single award to the lowest-cost responsive and responsible bidder. The contract includes a mandatory 1% administrative fee rebated quarterly to the State of Tennessee and emphasizes diversity business participation, with specific requirements for small, minority-owned, women-owned, and service-disabled veteran-owned businesses. Contractors must maintain current information through the State's Supplier Portal, comply with technology security requirements, and ensure hardware and software compatibility with current ITU-TH.323 and SIP standards.