Attachment_B_-_Sample_Catalog_Layout.xlsx

The file Attachment_B_-_Sample_Catalog_Layout.xlsx is a detailed catalog template for the State of Tennessee's statewide contract for audiovisual and video conferencing equipment, covering 39 distinct product and service categories. The contract (Event Number 32110-3004) will serve Tennessee State Agencies, local governmental entities, the University of Tennessee system, Tennessee Board of Regents, and specified nonprofit entities. The solicitation seeks comprehensive AV equipment including commercial displays from manufacturers like LG, Sharp, and Panasonic, projectors, projection screens, mounting hardware, audio equipment, cabling, software, video conferencing systems, and associated installation and maintenance services. The procurement timeline includes a pre-response conference on July 3, 2025, with written questions due by July 8, 2025, and a response deadline of August 15, 2025. The initial contract term will be 36 months, with options for up to two renewals, not exceeding 60 months total, and is expected to be effective September 15, 2025.

The contract has an estimated liability of $10 million, with a single award to the lowest-cost responsive bidder. Evaluation will be based on a 100-point scoring system: 50 points for hardware discounts, 30 points for labor rates, and 20 points for maintenance pricing. A mandatory 1% administrative fee will be rebated quarterly to the State of Tennessee. The procurement includes diversity business participation requirements, with specific provisions for small, minority-owned, women-owned, and service-disabled veteran-owned businesses. Contractors must maintain manufacturer service agreements, ensure compatibility with ITU-TH.323 and SIP standards, and provide detailed pricing information across multiple product categories, with each category containing part numbers, descriptions, manufacturer suggested retail prices, and vendor discount percentages.