Attachment C - RFQ IHS1524765 - Statement of Work.pdf

STATEMENT OF WORK

FIRE SPINKLER SERVICES

INSPECTIONS, MAINTENANCE, AND REPAIRS

WHITERIVER SERVICE UNIT

WHITERIVER, ARIZONA

Introduction The Whiteriver Service Unit (WRSU) is located on the White Mountain Apache Reservation and serves the members of the community. It consists for five buildings the hospital, Special Service Building, Cibecue Clinic, Annex Building, Garrett Building, and government quarters. The hospital, Special Service Building, Annex Building, Garrett Building, and government homes are located at and near 200 West Hospital Drive, Whiteriver, Arizona 85941. The Cibecue clinic is located in the town of Cibecue, AZ located at West Cromwell Road, 2 W Third St, Cibecue, AZ 85911. See Appendix A for details.

Hospital, Special Service Building, Annex Building, and Garrett Building:

200 West Hospital Drive Whiteriver, Arizona 85941

Cibecue Clinic:

West Cromwell Road, 2 W Third St, Cibecue, AZ 85911

Apartment Complex #298 and $302:

298 W. Kuper Dr.

Whiteriver, Arizona 85941

302 W. Kuper Dr.

Whiteriver, Arizona 85941

Fire risers and Fire Sprinkler Systems are located at the following buildings:

LOCATION # OF FIRE RISERS

Cibecue Clinic 1 Annex Building 1

Hospital 2 Special Service Building 2

Garrett Building 1 Apartment #298 1 Apartment #302 1

See Appendix B for pictures and details of fire risers at each location.

Objective

The objective of this contract is to test, inspect, repair or replace fire safety systems and fire safety building features in accordance with manufacturer’s requirements, and Joint Commission (TJC). These standards reference NFPA 101-2012, NFPA 99-2012, NFPA 72-2010, NFPA 25-2011, NFPA 96-2011 and shall be considered part of the requirements. This contract will also improve the tracking of accreditation scheduling requirements, standardize testing methods and reporting, and help ensure proper procedures are completed.

Scope of Work

The contractor shall furnish all plant, labor, materials, supervision, and transportation required to perform tests, inspections and repairs of fire safety systems and fire safety building features and to complete documentation of services as described in this contract. The contractor shall perform all work in accordance with the applicable National Fire Protection Association (NFPA) and Joint Commission documentation requirements. Work shall be performed at locations identified in this Statement of Work.

The Whiteriver campus contains 132 photo detectors, 33 manual fire alarm boxes, 27 duct detectors, 6 heat detectors, 6 supervisory switches, 5 water flow switches, and 1 kitchen hood. The Cibecue Health Clinic contains approximately 26 photo detectors, 7 manual fire alarm boxes, 5 duct detectors, 1 water flow switch, and 1 supervisory switch. The contractor shall verify all quantities.

Contractor shall perform all work, and only work requested via work order, at intervals prescribed by the Government, and in accordance with the applicable codes and standards.

(1) Perform inspection and testing on the following systems components in accordance with the site locations and buildings. The test and inspection shall be developed and confirmed with each facility. Some service units and buildings were not properly inventoried and the contractor shall update count and provide this to the Contracting Officers Representative (COR)

Quarterly Fire Sprinkler Testing and Inspections Semi-Annual Fire Sprinkler Testing and Inspections Annual Fire Sprinkler Testing and Inspections

(2) Fire Sprinkler System Components:

a. Supervisory signal devices

b. Water flow devices (vane and pressure type)

c. Valve tamper switches

d. Fire department connections

e. Main drain test on risers

f. Hydrostatic test for water standpipe (if applicable)

g. Other devices associated with the fire sprinkler in accordance with NFPA 72

(3) Contractor shall complete and provide to the Facility Manager, or their delegated official, all documentation of maintenance, testing, and inspection shall include the following information:

a. Name of activity

b. Date of activity

c. Inventory of devices, equipment, or other items

d. Required frequency of the activity

e. Name and contact information, including phone number and affiliation, of the person who performed activity

f. NFPA standard requiring the activity

g. NFPA standard(s) referenced for the activity

h. Results of the activity

i. Signature of the technician who performed the activity

j. Other information as required by NFPA and TJC.

(4) The Contractor shall provide all basic tools necessary to perform the duties. At the Government’s discretion. Contractor may use tools available from the Government.

(5) Contractor shall provide comprehensive review, investigation and assessment of issues involving NFPA codes associated with fire sprinkler and alarm systems, as directed by the Government.

(6) Contractor shall perform code consulting, technical writing, complex troubleshooting and maintenance, and detailed investigations of the fire sprinkler system.

(7) Contractor shall develop and provide to the COR a schedule of planned maintenance and inspection activities.

(8) Contractor shall perform assessments, troubleshooting, testing, inspection and documentation of integrated fire detection, alarm, suppression, and other systems. This may include validation and documentation of work performed by Government employees and other Contractors.

DELIVERABLES

a. Healthcare Occupancy Only: The contractor shall provide healthcare occupancy reports documenting inspection, testing, and maintenance as required by The Joint Commission Physical Environment Standards PE.03.01.01. Each applicable element of performance will have a separate report submitted for each required time interval. Each report will include a list of all relevant devices and delineate if devices are tested or inspected with “Pass” or “Fail” marked for each applicable device on the inventory. The name of the activity, date of activity, required frequency of activity, name and contact information of Qualified Person performing the activity, and NFPA standard reference for activity will be included on the cover of each report.

b. Business and Residential Occupancy Only: The contractor shall provide Fire Sprinkler and Fire Alarm documenting inspection, testing, and maintenance as required by NFPA). Each report will include a list of all relevant devices and delineate if devices are tested or inspected with “Pass” or “Fail” marked for each applicable device on the inventory. The name of the activity, date of activity, required frequency of activity, name and contact information of Qualified Person performing the activity, and NFPA standard reference for activity will be included on the cover of each report.

WORK HOURS

Site work shall be performed during normal duty hours which are 8:00 am to 5:00 pm, Monday through Friday excluding Federal Holidays. Any deviation from these hours must be requested by the contractor 48 hours or more before the work period commences and authorized in writing by the COR. When the government requires work to be performed outside these hours, the contractor will be given 48 hours’ notice. This requirement is due to the need for security of patients, government personnel and property.

There must be a 'responsible government agent' on site when any contactor is present on PAIHS property.

(1) Within one-month weeks after award, the contractor shall provide a general schedule for each scheduled maintenance task to be performed throughout the contract year.

a. This schedule will be reviewed by the government and returned to the contractor for final coordination, resubmittal, and/or approval.

(2) 2-4 weeks before the beginning of each quarter, the Contractor shall submit a detailed schedule to the

Contracting Officer’s Representative (COR) for approval prior to the commencement of any work.

(3) Exceptions to the schedule shall be arranged and approved in advance with the designated maintenance supervisor, Contracting Officer’s Representative (COR), or (POC).

(4) Contractor shall comply with each organization’s visitation policies. The Contractor’s personnel shall report to the Engineering Department of each facility at the beginning and end of each visit, to sign-in and receive a facility "Guest" ID badge.

(5) Contractor shall notify the Facility Manager or COR prior to starting services and upon completion of services.

CODES AND STANDARDS:

The Contractor is responsible for securing all required permits. The contractor is responsible for ensuring compliance with all federal, state, tribal, local codes, and standards latest editions. The Contractor shall adhere to the following code requirements for testing and inspections, including, but not limited to the following:

National Fire Protection Association Codes (NFPA13, NFPA 25, NFPA72, NFPA99, NFPA 101) Occupational Safety and Health Administration (OSHA)

CORRECTIVE MAINTENANCE OR REPAIR

Prior to proceeding with any work considered outside the scope of this contract, the contractor shall request and receive pre-approval from the Contracting Officer.

Within one (1) business day of discovery the contractor shall submit a quote for repair work that falls outside of the scope of this contract. Contractor shall complete this work only following Contracting Officer Approval.

EMERGENCY REPAIRS

Emergency repair work on failed fire sprinkler system components may be required during the performance of the contract.

Emergency repairs for the fire sprinkler system will consist of repairs of:

1.) Broken and recharging of fire sprinkler lines.

2.) Repair of faulty tamper systems, flow switches, or Supervisory signal devices.

The Contracting Officer Representative (COR) will contact the contractor to issue a call for emergency repairs. The contactor will be responsible to respond to the emergency within one (1) hour of the call for emergency.

PERIOD OF PERFORMANCE

One year from date of award with four option years.

WHITERIVER HOSPTIAL POINTS OF CONTACT:

Contracting Officer Representative (COR):

Shawn Gant Shawn.Gant@ihs.gov 928-221-6700

WRSU Point of Contact (POC):

Shawn Gant Shawn.Gant@ihs.gov 928-221-6700

Shandon Altaha 928-338-4911 Shandon.Altaha@ihs.gov

SITE VISIT:

To be Determined if there are vendors interested. This not mandatory but encouraged and at the discretion of the contractor.