Attachment C - Financial Reporting Requirements.pdf
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This document is Attachment C - Financial Reporting Requirements for the Environmental Test and Integration Services (ETIS) IV Draft RFP, Solicitation Number ETISIVDRFP.
The document outlines the financial management reporting requirements for the ETIS IV contract, including the requirement for the contractor to submit NASA 533 series reports at the individual task order and cumulative levels. The reports must provide a breakdown of hours and costs by labor categories, overtime hours, subcontractor costs, overhead, material handling, other direct costs, and total estimated cost. Variance narratives are required for any variances exceeding +/- 10% between the prior month's estimated amounts and the current month's actual amounts. The reporting frequency, distribution, and format requirements are also specified. The government reserves the right to modify the financial reporting requirements based on the actual fee structure of the contract.
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ATTACHMENT C
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
DRFP 80GSFC24R0012
CONTRACT TBD
DRFP #80GSFC24R0012
Attachment C
(06/2014) 2
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial Management Reporting,” dated May 27, 2011, and additional instructions issued by the Contracting Officer.
a. Level of Detail
An individual 533 Report shall be provided for each Task Order in addition to a cumulative 533 Report summarizing all Task Orders issued. The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 10 percent (+/- 10%) between the Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total Cost amount shown in the current month for each individual task order. (For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each task order variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth (10th) working day following the close of the contractors' monthly accounting period.
The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
(06/2014) 3
1. Prime Direct Labor Hours:
(List applicable labor categories)
Total Prime Direct Labor Hours
2. Prime Direct Labor Hours Overtime:
(List all applicable labor categories)
Total Prime Direct Labor Hours Overtime
3. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours
Subcontractor B Direct Labor Hours (List applicable labor categories)
Subcontractor C Direct Labor Hours
Total Subcontractors Direct Labor Hours
4. Subcontractor Direct Labor Hours Overtime:
Total Subcontractor Direct Labor Hours Overtime
5. Total Prime and Subcontractors Direct Labor Hours
6. Prime Direct Labor Costs:
Total Prime Direct Labor Costs
7. Prime Direct Labor Costs Overtime:
Total Prime Direct Labor Costs Overtime
8. Subcontractor Direct Labor Costs:
Total Subcontractor Direct Labor Costs
9. Subcontractor Direct Labor Costs Overtime:
(06/2014) 4
Total Subcontractor Direct Labor Costs Overtime
10. Total Prime and Subcontractors Direct Labor Costs
11. Prime Overhead Expense
12. Prime Material Handling
13. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
d. Other (specify)
Total ODCs
14. Subtotal (Direct Labor, Overhead & ODCs)
15. G&A Expense
16. Program Management & Office (PM&O)
17. Total Estimated Cost
18. Provisionally Billed Award Fee
19. Award Fee Earned
20. Total Cost-Plus-Award-Fee (CPAF)
NOTE: The government reserves the right to modify the financial reporting requirements based on the actual fee structure of the contract award recipient.
File details come from the government source that posted it. Updated .