Attachment C - Cost Estimate Model.xlsx

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2025-LBN-0081 RFI Next Generation Donor Management Software
Solicitation number
2025-LBN-0081
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Attachment C is a comprehensive 5-year lifecycle cost estimate model for a Constituent Management and Online Fundraising solution for the Library of Congress. The spreadsheet provides a detailed cost breakdown across multiple categories including implementation and operations/maintenance, with line items for licensing, system engineering, infrastructure, program management, training, documentation, quality control, change management, data management, security, continuity, service desk support, application management, and software maintenance. Despite the template being populated with zero-dollar placeholders, the document includes an extensive glossary defining each cost category and its specific scope.

The cost estimate model is part of a Sources Sought Synopsis/Request for Information (RFI) issued under solicitation 2025-LBN-0081, with responses due by 5:00 PM EST on Monday, June 16, 2025. Interested businesses must submit corporate information, a response document addressing approach and lifecycle, a completed capability matrix, cost estimates, and optional marketing materials. Respondents must be registered in the System for Award Management (SAM) and should email submissions to Carrie Fairbanks and Tiffany Lucas. The RFI is explicitly for market research purposes and does not guarantee a subsequent solicitation or contract award.

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Other files

File Type Posted
Attachment A - Capability Matrix.docx DOCX document
2025-LBN-0081 Constituent Mgmnt - Online Fundraising Draft.docx DOCX document
Attachment B - Baseline Capabilities.docx DOCX document

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ROM Cost Estimates

Attachment C: Constituent Management and Online Fundraising 5 year Lifecycle Cost Estimate Worksheet
Year 1Year 2Year 3Year 4Year 5Notes and Assumptions
Implementation
Licensing$ - 0$ - 0$ - 0$ - 0$ - 0
System Engineering$ - 0$ - 0$ - 0$ - 0$ - 0
Infrastructure$ - 0$ - 0$ - 0$ - 0$ - 0
Program Management$ - 0$ - 0$ - 0$ - 0$ - 0
System Training$ - 0$ - 0$ - 0$ - 0$ - 0
Documentation$ - 0$ - 0$ - 0$ - 0$ - 0
Quality Control$ - 0$ - 0$ - 0$ - 0$ - 0
Change Management$ - 0$ - 0$ - 0$ - 0$ - 0
Data Management$ - 0$ - 0$ - 0$ - 0$ - 0
Security$ - 0$ - 0$ - 0$ - 0$ - 0
Continuity$ - 0$ - 0$ - 0$ - 0$ - 0
Service Desk Support$ - 0$ - 0$ - 0$ - 0$ - 0
Application Management$ - 0$ - 0$ - 0$ - 0$ - 0
Software Maintenance$ - 0$ - 0$ - 0$ - 0$ - 0
Other$ - 0$ - 0$ - 0$ - 0$ - 0

TOTAL IMPLEMENTATIONS $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Operations and Maintenance
Licensing$ - 0$ - 0$ - 0$ - 0$ - 0
System Engineering$ - 0$ - 0$ - 0$ - 0$ - 0
Infrastructure$ - 0$ - 0$ - 0$ - 0$ - 0
Program Management$ - 0$ - 0$ - 0$ - 0$ - 0
System Training$ - 0$ - 0$ - 0$ - 0$ - 0
Documentation$ - 0$ - 0$ - 0$ - 0$ - 0
Quality Control$ - 0$ - 0$ - 0$ - 0$ - 0
Change Management$ - 0$ - 0$ - 0$ - 0$ - 0
Data Management$ - 0$ - 0$ - 0$ - 0$ - 0
Security$ - 0$ - 0$ - 0$ - 0$ - 0
Continuity$ - 0$ - 0$ - 0$ - 0$ - 0
Service Desk Support$ - 0$ - 0$ - 0$ - 0$ - 0
Application Management$ - 0$ - 0$ - 0$ - 0$ - 0
Software Maintenance$ - 0$ - 0$ - 0$ - 0$ - 0
Other$ - 0$ - 0$ - 0$ - 0$ - 0

TOTAL OPERATIONS AND MAINTENANCE $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

TOTALS $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Definitions

GLOSSARY

COST CATEGORIES
Implementation:Cost category for initial implementation of the solution, migration to the solution, and major biannual upgrades
Operations & Maintenance:Cost category for ongoing usage, maintenance, defect fixes, and minor enhancements
COST ESTIMATES
Licensing:Fee for usage of the solution by LBFMS staff and customer agency staff
System Engineering:Costs for solution design, development, configuration, interfaces, deployment, integration, and performance tuning
Infrastructure:Non-staff costs for hardware, software, and environments required to host and operate all LBFMS environments
Program Management:Costs for oversight and control of all program activities, including management of schedules, risks, deliverables, resources, budgets, and communications
System Training:Initial and ongoing costs to enable legislative branch staff and support use system functionality and manage system operations
Documentation:Costs to create, maintain, and update system functional, technical, and security documentation
Quality Control:Costs for all testing activities, review activities, and independent verification and validation
Change Management:Costs for requirements management, change control, governance approvals, and release management
Data Management:Costs for data conversions, migrations, manipulations, repositories, custom reporting, and ongoing maintenance
Security:Costs for establishing and verifying security compliance, obtaining Authority to Operate, as well as preventing, monitoring, and addressing vulnerabilities and threats
Continuity:Costs to establish and maintain ongoing redundancy, recoverability, and continuity of operations
Service Desk Support:Costs to provide Levels 1, 2, and 3 help desk support to identify, track, review, and resolve functional and technical issues
Application Management:Staff costs associated with ongoing technical system operations
Software MaintenanceFees to obtain system software packages and support
Other:Costs associated with systems integration not documented in any other categories and as explained in the Notes and Assumptions column.

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