ATTACHMENT B Statement or Scope of Work Grounds Maintenance Services Ft McClellan Post.pdf

STATEMENT OF WORK

FT. MCCLELLAN POST CEMETERY

162 GOODE ROAD

ANNISTON, ALABAMA 32605

GENERAL INFORMATION:

THE NCA MISSION: The National Cemetery Administration (NCA) honors Veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National Cemeteries are national shrines for our nation’s heroes, the Veteran(s) and their family. The standards of maintenance, appearance and operational procedures performed at national cemeteries must reflect this nation’s concern for those interred there.

The National Cemetery Administration (NCA) – Ft. McClellan Post Cemetery located at 162 Goode Road, Aniston, AL 32605, has an immediate need for complete Grounds Maintenance, Headstone Maintenance, Transportation of Remains, Snow Removal and Trash/ Debris Removal and other services for contract periods September 1, 2020 through August 31, 2021 with four

(4) one-year Options through September 30, 2025.

DESCRIPTION OF NEED:

The Contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that complete Grounds Maintenance services are performed at the Ft. McClellan Post Cemetery in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance throughout.

Services include, but are not limited to: Lawn/turf maintenance, mowing, trimming and edging, aerating, weeding, fertilizing, chemical applications, pest control, tree/shrub maintenance (includes mulching as required), snow and leaf removal, restoration of individual sunken gravesites, headstone raise and realignment, trash/debris removal and storm clean up as required (also see additional services below).

GENERAL INFORMATION

The Contractor shall be responsible for full management of the facility’s maintenance services described herein. The Contractor may follow procedures as defined in this Statement of Work

(SOW).

The Contractor shall not proceed with any verbal or written change(s) to the statement of work from sources other than the Contracting Officer, who will provide changes in writing.

The Contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that Grounds Maintenance is performed at Ft. McClellan Post Veterans in a manner that shall maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance throughout.

Additional services will also include, removal of leaves, pine cones and debris, as well as, sweeping or blowing roads and sidewalks of debris, maintenance of gravesites and headstones, washing of headstones, pressure washing of sidewalks, painting of concrete and metal, turf maintenance, plant and tree maintenance; trees struck by lighting and cutting of broken limbs, sunken grave repair, trash removal. All work shall be done during normal Federal workdays in daylight hours.

IMPORTANT NOTE: There are fifteen (15) Agronomic Protocols listed as Attachments” below that further outline appropriate National Cemetery Administration (NCA) National Shrine Standard policies and procedures for proper Grounds Maintenance care operations at this Cemetery. In case of any discrepancies between procedures specified by the protocols and those specified in this part of the Statement of Work (SOW), this guidance takes precedence – see Attachment called “P01 – Agronomic Protocols”.

Work may be performed between the hours of 7:00 a.m. to 4:30 p.m. local Cemetery time, Monday through Friday during normal Federal workdays except observed Federal Holidays or unless otherwise directed by the COR.

The exceptions are Memorial Day weekend and other special days (Veterans Day) as requested by the Contracting Officer's Representative (COR).

After Normal Hours/On-Call/Emergency Situations: The Contractor shall establish and maintain a point-of-contact to receive emergency calls from the COR(s). The point-of-contact shall be available on a 24-hour basis including during weekends, Federal Holidays and after normal hours of operation. The Contractor shall provide the COR a valid point of contact phone or cell phone number for the designated Site Supervisor for emergency and/or after hour’s situations.

SERVICES DESCRIPTIONS:

The Contractor shall be responsible for providing all Grounds Maintenance services including, but not limited to:

a. Regular mowing never to exceed 2 inches above recommended cutting height for Bermuda/Fescue grass. Grass or weeds should never be allowed to seed-out or flower.

b. Weed-eat around fences, trees, steps, and retaining walls twice monthly, or when weeds become unsightly.

c. Edge around Headstones, sidewalks and along driveways twice monthly, or when weeds and grass become unsightly.

d. Remove grass growing in sidewalk cracks and asphalt entrance-way weekly.

e. Blow or sweep grass from sidewalks, roads, and headstones after each mowing.

f. Remove all dead tree limbs, pinecones, leaves, and trash from turf and sidewalks twice weekly and after to include hurricanes, winds storms, and other acts of nature.

g. Remove all fallen leaves twice weekly from October 1 thru March 1 annually.

h. Flower planting:

Plant and maintain flowers in nine (9) each planter at the Veterans Cemetery.

Flower plantings should be changed twice yearly (spring and fall) as dictated by weather temperature in both Cemeteries:

a. Spring – plant flowering, low maintenance annuals suitable for shade.

b. Fall – plant pansies and ornamental cabbage.

c. Mulch shall be included for both seasons.

i. Properly treat all fire ant mounds, and other ant hills as needed with an approved pesticide.

j. Turf surrounding all Headstones shall never be higher than two inches in height after each mowing.

k. Headstone cleaning shall be performed annually to remove all traces of mildew, mold, and fungus. Routine maintenance, to remove all traces of bird droppings and dirt from the tops, sides, front, and back of each Headstone shall be performed as needed.

l. Fill in sunken ground on any gravesite(s) as needed; then install Bermuda Sod/Fescue.

m. Paint concrete, block walls, archways, and metal handrails (Not to include Fence); all whitewashed surfaces shall be repainted annually to preserve the appearance and structure. Metal Handrails for steps shall be repainted annually using metal rust-proof paint matching existing color.

n. Floral arrangements around headstones must be removed during the maintenance service and put back in place.

o. Remove all faded artificial floral arrangements as needed.

p. Remove all live floral arrangements after two (2) weeks.

q. Provide a safe working environment for contractor, cemetery staff, and general public.

r. Re-Seed all bare spots as needed in addition to dirt/sand if required. Contractor shall use a blend of Bermuda turf/fescue.

s. Contractor shall empty (2) trash receptacles, (1) each at the Ft. McClellan Post Cemetery.

Contractor shall dispose of trash weekly or as needed. Contractor shall supply and refill receptacles with the proper size trash bags. Trash Receptacles are property of Anniston Army Depot.

t. Develop a turf maintenance plan applicable for both cemeteries consisting of fertilizing with a weed/feed fertilizer specific to the season it’s applied.

u. Apply (2) applications of pre-emergent herbicide per year to each cemetery. This shall be comparable to Scott’s Crabgrass Preventer or equivalent. First application shall be applied in February and the 2nd application shall be applied in August of each year.

v. Spot spray using selective herbicides to control broadleaf, Nutsedge, oxalis and other weeds common to Bermuda turf grass.

w. Apply (1) application of lime if needed each year. A soil test shall determine if this requirement is needed and shall be provided by the contractor.

x. Contractor shall water grass approximately 1 inch in depth once a week to prevent browning.

The Contractor not the Ft. McClellan Post Cemetery, will be responsible for providing water services for all Grounds Maintenance related services performed.

CONTRACTOR RESPONSIBILITIES

The Contractor shall provide a project manager and adequate Grounds Maintenance employee labor to successfully perform Grounds Maintenance Services for the Ft. McClellan Post Cemetery.

Contracted Grounds Maintenance employees must have:

At least 1-year of experience in landscaping maintenance operations, experience working in a National Cemetery Grounds Maintenance contract or similar projects. Demonstrated education or experience in turf grass maintenance, horticulture and headstone maintenance.

The Contractor shall be responsible to ensure contracted employees providing work on this contract are fully trained and completely competent to perform the required work.

Labor Force and Equipment: The Contractor shall be aware of the intensive labor and equipment requirements needed to meet contract specifications. Contractor shall be responsible to provide all labor and equipment as necessary to meet deadlines. The Contractor will provide all necessary resources to complete the efforts assigned under the scope of this contract.

Employee Listing: The Contractor shall maintain and provide the COR a current list of all employees on site including subcontractor personnel. The list shall include the employee’s name, job title, and driver’s license number within 5 business days of contract award.

Employee Identification: The Contractor's employees shall wear visible identification always while on the premises of the Cemetery.

Permits and Licenses: The Contractor shall be responsible for obtaining all necessary and current licenses, permits, vehicular insurance and registration, Workman’s Compensatory Liability Insurance, property liability insurance etc., prior to the commencement of work. The

Contractor shall provide the Contracting Officer copies of these required documents with his/her proposal or as other times where the COR deems necessary during the duration of the project.

Supervision

The Contractor shall provide a Project Manager. The Project Manager shall be knowledgeable and be able to communicate and discuss the requirements of this contract with the Contracting Officer’s Representative (COR).

The Contractor shall delegate supervisory responsibilities to a project manager and/or crew leader who shall each have a minimum of two (2) years’ experience as a direct supervisor of commercial Landscape Maintenance/Construction operations.

Both the Project Manager and/or the crew leader shall speak fluent English. The project manager and/or the crew leader shall always be on-site when work is being performed. The Contractor shall provide the project manager and crew leader with mobile phones so that the COR can contact them when needed. When the project manager is not on site, the crew leader shall be delegated to fulfill the project manager’s duties. The project manager shall immediately communicate to the COR when the crew leader has been placed in charge.

Additional Contractor Responsibilities:

Directing, overseeing and coordinating the work of contractor employees involved each workday in accordance with this Statement of Work, the daily Interment Schedule, and the Cemetery Grounds Management Plan.

Advising the COR of work accomplished at the end of each workday and coordinate the following day’s schedule of work.

Keeping apprised of all upcoming cemetery functions including special holiday events, burial activities and floral regulations.

Ensuring that Grounds Maintenance work does not cause any burial, committal service, ceremony, funeral procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity, security, or safety of the event or visit is compromised A contract supervisor will be on site at all times while contract workers are performing work at the Ft.

McClellan Post Cemetery.

The Contractor shall also be responsible for training and safety precautions for Contractor employees performing work under these specifications. OSHA standards shall be observed by the Contractor in all work performed. Appropriate safety equipment shall be furnished by the Contractor to Contractor personnel and shall be used as prescribed by OSHA standards, including hard hats, safety shoes, safety glasses, and hearing protection devices. The following OSHA and NFPA standards and codes are to be adhered to:

National Fire Protection Association (NFPA): 10-1998 Standard for Portable Fire Extinguishers

Occupational Safety and Health Administration (OSHA) 29 CFR 1910 Safety and Health Regulations for Personal Protection, Safety Color Codes, Portable Power Tools, Electrical Safety and Portable Electric Equipment.

The Contractor not the Ft. McClellan Post Cemetery, will be responsible for providing water services for all Grounds Maintenance related services performed.

Standards of Employee Conduct:

The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance.

Contractor and Contractor personnel shall be required to adhere to the following standards of dress and conduct while performing work in the Cemeteries.

Be fully always clothed, to include long pants or shorts and shirt, buttoned up from neck to waist.

Clothing shall be clean.

Shoes/boots shall have no holes or loose soles. Steel-toed shoes shall be worn in accordance with OSHA requirements. Contractor employees shall maintain personal hygiene.

Contractor employee shall not engage in loud or boisterous behavior or use profane or abusive language. Contractor shall show proper reverence during committal services.

CONTRACTOR QUALITY CONTROL PLAN (QCP)

The Contractor shall establish and maintain a complete QCP to assure the requirements of this contract are provided as specified. This QCP shall be forwarded to the CO along with the requested initial quotation. The CO shall review the QCP and list any needed clarifications, and return to Contractor for response, if necessary. The Contractor’s QCP shall include the following or have incorporated into during performance of contract, at a minimum:

An inspection plan covering all services required by this contract. The inspection plan must specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections shall be accomplished and documented, or the title of the individual(s) who shall perform the inspections.

On-site records of all inspections conducted by the Contractor noting necessary corrective action taken. The Government reserves the right to request copies of any and/or each inspection.

Incorporation of either active or established internal policy and procedures for updating equipment and procedures that may affect performance of contract.

The methods for identifying and preventing deficiencies in the quality of service performed, before the level of performance becomes unacceptable and organizational functions noting intermediate supervisory responsibilities and overall management responsibilities for ensuring total acceptable performance.

On-site records identifying the character, physical capabilities, certifications, and ongoing training of each employee performing services under this contract.

A log to account for all requests for immediate service. The log shall indicate the date and time of services, and description of results and completion of these services.

On-site records of any complaints or problems, with procedures taken to allow for corrections and/or elimination before effects caused interruption of performance of contract.

USE OF CEMETERY FACILITIES

The Government shall not be responsible for any loss, damage, or theft of Contractor items.

The Government shall not furnish a storage building at the cemetery site for use by the Contractor to store supplies and equipment. The Government shall not be responsible for any damage to or loss of Contractor's equipment and supplies stored on the Government's premises.

The Contractor shall be responsible for maintaining fire extinguishers and other safety equipment.

The Contractor shall be responsible for safely storing any chemicals, pesticides, herbicides, cleaning solutions, etc. in accordance with manufacturers recommendations. An MSDS (Material Safety Data Sheet) shall be required for all chemicals, pesticides, herbicides, and cleaning solutions on-site and a copy provided to the COR.

INSPECTION AND CLEANING OF CEMETERY FACILITIES

The COR shall perform weekly and random inspections. During these inspections the appearance of the cemetery shall be observed. Any deficiencies noted within the scope of the contract shall be reported to the Contractor and corrected within 24 hours. Items that need correcting outside the scope of the contract shall be reported to the Contracting Officer.

The Contractor shall be required to submit a “work accomplished” report to the COR weekly.

The COR is physically located at the Alabama National Cemetery, Montevallo, AL 35115. The work forms shall be provided to the Contractor and may be submitted thru e-mail. This report shall be submitted no later than Tuesday morning 10:00 am for the previous weeks work.

MAINTENANCE DUTIES DURING CEMETERY FUNCTIONS:

Contractor personnel shall not operate motorized equipment or conduct other commercial activities within the designated area during interment services or ceremonial events.

The COR shall furnish the Contractor with a schedule of all interments and/or ceremonies no later than the close of business of the day prior to the scheduled interment, and a minimum of three (3) days before any ceremonial events.

PERFORMANCE MONITORING:

The criteria for acceptable and unacceptable performance are as follows:

Contract terms and conditions requirements. The criteria for terms and conditions requirements are the level of performance deemed acceptable to the Government and in accordance with this statement of work and all attachments.

If the quality of work does not comply with the contract requirements the COR will initiate and the Contractor shall be required to complete a Contract Discrepancy Report (CDR).

The CDR will require the Contractor to explain in writing why performance was unacceptable, how performance will be returned to an acceptable level, and how recurrence of the problem will be prevented in the future. The Contractor will not be paid for services not rendered in accordance with the standards set forth in this contract.

The issuance of a Contract Discrepancy Report (CDR) may be cause for the scheduling of a meeting among the Contractor, Contracting Officer, and the COR. A mutual effort shall be made to resolve all problems identified. The Government shall prepare written minutes of the meeting.

The Contractor, Contracting Officer, and the COR shall sign minutes of the meeting(s).

Should the Contractor not concur with the minutes, he shall state in writing to the Contracting Officer within ten calendar days any areas with which he does not concur and explain the reasons for non-concurrence. The Contracting Officer shall review and consider the reasons submitted for the Contractor's non-concurrence and make a decision. The Contracting Officer shall notify the Contractor of the decision in writing within ten calendar days.

Normally, the COR shall verbally advise or give a written inspection report to the Contractor of discrepancies the first time they occur and ask the Contractor to correct the problem. A notation shall be made on the COR checklist of the date and the time the deficiency was discovered and the date and time the Contractor was notified.

When the Contractor is not meeting the limits of satisfactory performance, a CDR will be issued to the Contractor. The seriousness of the failures should govern whether to issue CDR at the end of the period, or as soon as the limits of satisfactory performance are exceeded.

If the Contractor does not achieve satisfactory performance by the end of the next period or agreed suspense date, another CDR shall be issued.

A third CDR shall be the cause for a Cure Notice. However, the Contracting Officer may issue a Cure Notice at any time he/she deems appropriate. Depending on the overall performance of the Contractor, an unsatisfactory reply to the Cure Notice should require a Show Cause letter to be issued, followed by consideration of termination of the contract.

ENVIRONMENTAL REQUIREMENTS

Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of-Forces Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR).

Compliance with Green Procurement Requirements:

Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) and Army Contracting Command Quick Guide (https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide-for-Sustainable- Procurement.docx) for acquisition of building materials and products and select materials that have a long life cycle. The least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

Compliance with License and Certification Requirements: Contractor shall obtain all license and certification required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract.

The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be considered a contract deliverable upon award.

Notification of Federal and State Regulators: Contractor shall immediately notify the COR of the arrival on site of any Federal, State, and/or DOD environmental regulator or enforcement agent and/or the receipt of any correspondence from a Federal or State environmental agency.

Inspections of Work Sites: Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation.

Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

Reporting Noncompliance: Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR.

Verification of National Environmental Policy Act Documents: Contractor shall obtain from the COR, a copy of AMC's National Environmental Policy Act Policy and 32 CFR 651 which addresses actions to be taken by contractor. These documents include but is not limited to the analysis-associated decision document of an Environmental Impact Statement and Record of Decision; Environmental Assessment and Finding of No Significant Impact or Notice to Proceed; or Record of Environmental Consideration on the proposed contract actions prior to commencement of such actions.

Conformance with Environmental Management System: Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment.

Assignment of Environmental Compliance Designee (ECD): Contractor shall appoint an ECD for all contract work periods exceeding 180 consecutive days. Contractor shall appoint a primary and alternate ECD for each production, shop or work area that uses and/or stores hazardous materials and/or generates hazardous wastes.

Contractor ECDs shall monitor implementation of all environmental regulatory requirements, report all environmental noncompliance to the work site supervisor, correct all environmental noncompliance, and verify implementation of directed actions to correct identified environmental noncompliance. Contractor shall always have at least one ECD on duty at each shop or work area.

Contractor shall require all personnel designated as ECDs to complete the initial ECD training through the installation or Major Subordinate Command (MSC) environmental compliance point of contact within 15 days of the start of contract performance. Contractor personnel appointed as ECDs may perform other duties provided they do not prevent the performance of ECD duties.

Contractors may request a waiver of this requirement through the COR, if using and/or storing very small quantities of hazardous materials.

WASTE REMOVAL SPECIFICATIONS

Generation of Solid Waste: Contractor shall remove from the installation and dispose of all solid waste generated, which cannot be recycled to an approved and permitted off-post disposal facility.

Contractor shall make every effort to divert construction, demolition debris, and all other solid waste to comply with the Army Integrated Solid Waste Management Policy.

Prior to removing any waste from the installation for disposal, the Contractor shall coordinate with the installation Qualified Recycling Program (QRP) Manager and COR to arrange for recyclable materials to be removed and diverted from the waste stream.

Submit in writing the quantities of waste removed and recycled to the COR on a Quarterly basis.

The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled, and the quantities of materials disposed/recycled by weight.

The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials.

The Contractor shall make maximum effort to reduce and prevent waste.

Generation of Hazardous Waste: Contractor shall assign all hazardous waste management responsibilities to the appointed ECD. Contractor shall contact the COR to obtain technical assistance from the Environmental Office for assisting the ECD with achieving and maintaining compliance with hazardous waste storage and disposal requirements.

Contractor shall properly profile all waste generated as part of this contract to determine if any waste is hazardous waste as defined by 40 CFR. Contractor shall accumulate hazardous waste prior to disposal shipment in a satellite accumulation point at or near the point of generation or in a less-than-90-day site, in accordance with Federal, State, Army, and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement or Status-of-Forces Agreement.

The Contractor shall properly package the hazardous waste and complete the hazardous waste manifest, then take the manifest to the COR for approval and signature prior to removing any hazardous waste from the installation. Contractor shall contact the COR to obtain the installation’s hazardous waste EPA ID number for the hazardous waste manifest.

The Contractor shall notify the COR 24 hours prior to removing any hazardous waste from the installation. The contractor shall remove and dispose of manifested hazardous waste generated by contract activities from the installation, to an approved off-post permitted hazardous waste disposal facility. The COR shall assist contractors with profiling their waste upon request.

Use of Hazardous Materials: Contractor shall assign all hazardous materials management responsibilities to the appointed ECD. Contractor shall contact the COR to obtain technical assistance from Environmental Office for assisting the ECD with achieving and maintaining compliance with hazardous material storage, issue, use, and disposal requirements.

Contractor shall submit to the COR a hazardous material inventory. The hazardous material inventory will be submitted 30 days prior to commencement of work for contracts that exceed 180 consecutive days. The inventory list will contain the hazardous material type and maximum quantities of materials anticipated to be stored on-site.

The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. The Contractor shall maintain copies of Safety Data Sheets for all hazardous materials used and stored on-site during performance of the contract. Contractor shall not supply or deliver any hazardous materials or chemicals to an installation that are listed on EPA toxic chemical list without prior written approval from the COR.

n. Prevention of Storm Water Pollution: The Contractor shall perform, track, participate, implement, and comply with storm water pollution prevention minimum control measures, protocols, and best management practices (BMP) and ensure that water quality standards are not violated in accordance with all regulations and policies as applicable to the Pollutant Discharge Elimination System general permit requirements.

Applicable permits include:

1) The installation’s Small Municipal Separate Storm Sewer System (MS4) Permit;

2) The Multi-Sector General Permit for Storm Water Discharges Associated with Industrial Activities (MSGP)

3) All Construction Activity Storm Water permits minimum control measures include, but not limited to:

• Public Education and Outreach on Storm Water Impacts

• Public Involvement and Participation

• Illicit Discharge Detection and Elimination

• Construction Site Storm Water Run-off Control

• Post Construction Storm Water Management in New Development and Redevelopment

• Pollution Prevention/Good Housekeeping for Municipal Operations Contractors will comply with the MSGP permit when the activity is identified as a permitted industrial activity.

BMPs include but are not limited to:

• Practicing spill prevention and good housekeeping.

• Installing and managing erosion and sediment control.

• Meeting the requirements of the MS4 permit.

• Contractors will obtain permit coverage for construction activities disturbing over one acre of land (total acreage is cumulative across all portions of the project).

BMPs include but are not limited to:

• Preparing and implementing a site-specific Storm Water Pollution Prevention Plan (SWPPP) as outlined in the permit and prior to any soil disturbance.

• Installing and managing erosion and sediment control.

• Make available, upon request, permit associated documentation. • Practicing spill prevention and good housekeeping.

• Meeting the requirements of the MS4 permit.

• Schedule inspections and provide corrective actions for noted deficiencies.

Storm Water Management Low Impact Design/Development (LID): The Contractor shall perform, track, participate, implement, and comply with Section 438 of the Energy Independence and Security Act; Executive Order 13514; and the DOA memorandum (2010) for full implementation of low impact design/development (LID) techniques to restore predevelopment hydrology to the maximum extent technically feasible for both new and renovation construction projects regardless of size. In support of LID, Contractors will adhere to installation landscape codes and the guidance found in the Installation Design Guide concerning Low Impact Design/Development for storm water management. The following LID practices include, but are not limited to:

• Restoring predevelopment hydrology to the maximum extent technically feasible

• Promoting natural removal of pollutants such as nutrients, oil and grease, and sediments from storm water • Managing rainfall at the point where it falls

• Meeting the requirements of the MS4 permit

• Important Note: Utilization of permanent retention/detention ponds is prohibited without authorization from the Installation Planning Division.

Use of Pesticides: Contractor shall submit the type and quantity of regulated pesticides to be applied, the application purpose, and location to the COR for approval 10 working days prior to the initial application.

The Contractor shall submit the actual quantities applied (DD1532 or equivalent) to the COR within 2 working days (48 hours) after each approved application. The Contractor shall utilize Integrated Pest Management (IPM) technology and procedures in strict compliance with all applicable Federal, State, Army, and installation regulations, to include the installation's integrated pest management plan.

Pesticide applicators shall be certified and licensed in accordance with the State where work is being performed and/or Department of Defense regulations. The Contractor shall provide evidence of personnel licenses and certifications to the Contracting Officer and the COR prior to the initial application of pesticides.

Only those pesticides registered with the US Environmental Protection Agency (EPA) and approved by Army Materiel Command Pest Management Consultant shall be utilized and then only in strict accordance with product labeling. The installation reserves the right to prohibit and limit the amount and type of pesticides used.

Protection of Work Site Resources: Contractor shall confine all activities to areas defined by the drawings and specifications.

Prior to the beginning of any work, the Contractor shall identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the Contractor shall not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines, grasses, topsoil, and landforms.

The Contractor shall always provide effective protection for land and vegetative resources. Prior to site clearing and grubbing, the Contractor shall coordinate harvesting of saleable timber with the COR. Contractor shall notify the COR if any trees are required to be disposed or removed.

The Contractor is not authorized to remove or dispose of any tree greater than 6 inches in diameter unless permission has been granted in writing by the COR.

Prevention of Spills: Contractor shall adopt the installation's Spill Prevention Control and Countermeasures Plan (SPCC) if transporting, processing, storing, or in any way managing hazardous waste, hazardous material, petroleum-oils-lubricants, or other restricted items. In case of a spill, the person in control of the spill site or their designated representative shall take appropriate action to protect workers and bystanders; contain the spill (if it can be done safely);

secure the spill site; restrict ignition sources; and immediately contact the installation Fire and Emergency Services (Fire Department).

Protection of Sensitive Areas: Contractor shall comply with all installation designated sensitive and/or off-limit area restrictions.

Sensitive areas are generally marked indicating what activities (e.g., driving, digging, foot traffic) are prohibited. The Contractor shall also adhere to the following installation sensitive areas requirements:

1. Cultural Resources Sites: Do not excavate, remove, damage, or otherwise deface any archeological resource located on public lands.

2. Endangered Species Habitats: Do not initiate any action that may disturb, endanger, or damage to any degree the habitat of a threatened and endangered species.

3. Wetlands: Do not excavate or take any action that could fill or damage any wetland unless working under a project specific Corps of Engineers 404 permit. Wetlands include streams, riparian areas, bogs, marshes, and swamps.

Corrective Action for Noncompliance: Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

Noise: Make the maximum use of low-noise emission products, as certified by the EPA. Blasting or use of explosives will not be permitted without written permission from the Contracting Officer, and then only during the designated times.

Mercury: Mercury is prohibited, unless specified otherwise, and with the exception of mercury vapor lamps and fluorescent lamps. Dumping of mercury-containing materials and devices such as mercury vapor lamps, fluorescent lamps, and mercury switches, in rubbish containers is prohibited. Remove without breaking, pack to prevent breakage, and transport out of the activity in an unbroken condition for disposal as directed. Immediately report to the COR instances of breakage or mercury spillage. Clean mercury spill area to the satisfaction of the Contracting

Officer. Cleanup of a mercury spill shall not be recycled and shall be managed as a hazardous waste for disposal.

Universal Waste / e-Waste Management: Universal waste including but not limited to some mercury containing building products such florescent lamps, mercury vapor lamps, high pressure sodium lamps, CRTs, batteries, aerosol paint containers, electrical equipment containing PCBs, and consumed electronic devices, shall be managed in accordance with applicable environmental law and installation instructions.

LIST OF ATTACHMENTS

ATTACHMENT A: GRAVE, EXCAVATION, BACKFILL, AND INTERMENTS

ATTACHMENT B: HEADSTONE REALIGNMENT

ATTACHMENT C: UNDERGROUND SPRINKLER SYSTEM OPERATION, INSPECTION, AND

MAINTENANCE

ATTACHMENT D: HEADSTONE MAINTENANCE AND CLEANING

ATTACHMENT E: HEADSTONE SETTING AND ALIGNMENT

ATTACHMENT F: LAWN MAINTENANCE: FERTILIZATION, WEED CONTROL

ATTACHMENT G: LAWN MAINTENANCE: SODDING/SEEDING/CORE

AERIFICATION/OVERSEEDING

ATTACHMENT H: LAWN MAINTENANCE: MOWING, TRIMMING & EDGING

ATTACHMENT I: PLANT MATERIAL MAINTENANCE

ATTACHMENT J: GROUNDS REPAIR AND REFILLING OF SUNKEN GRAVE OR CREMAINS

ATTACHMENT K: TRASH AND DEBRIS REMOVAL

ATTACHMENT L: TRANSPORTATION OF CASKETED REMAINS

ATTACHMENT M: SNOW AND ICE REMOVAL

ATTACHMENT N: PLACEMENT OF FLAGS AND AVENUE OF FLAGS

ATTACHMENT O: QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

ATTACHMENT A

GRAVE, EXCAVATION, BACKFILL, AND INTERMENTS

1.1 GENERAL

Any/all work done in this section is subject to the General Requirements that form a part of these specifications, and the Contractor shall be responsible for and governed by all the requirements thereunder.

1.2 SCOPE

Work consists of excavation, backfilling and preparing for interments specified by the Contracting Officer’s Representative (COR). The COR or representative will notify the Contractor 24 hours in advance of the gravesite to be opened. Normally committal services will be held Monday through Friday between the hours of 08:00 am to 16:30 pm local time.

The Contractor shall provide interment services described herein, with preparation services performed before these times and interment services accomplished after the committal service is complete. There may be instances where the Contractor shall be required to perform interments on weekends and/or holidays and outside the regular hours.

1.3 PROCEDURE

1.3.1 All gravesite excavations, for casketed or cremated remains (cremains), shall be completed no less than one and one-half (1 ½) hours prior to the committal service. If a private concrete vault is to be used, the gravesite excavation shall be completed to allow the vault to be pre-set in the grave one (1) hour prior to the service. Each new gravesite shall be finished and ready for viewing by the next of kin no later than one and one-half (1 ½) hours after the committal service.

1.3.2 It will be the COR's responsibility to notify the Contractor of any underground utilities in the vicinity of gravesite excavation. Prior to permitting excavation equipment in the burial section, the Contractor shall provide and place turf protection mats/panels along the path of entry to the grave site and the on the turf area surrounding the gravesite to protect the turf from damage from the equipment used to excavate the graves.

1.3.3 Gravesites measure 5’ x 10' unless otherwise advised by the COR. The COR will advise the Contractor of the required type (see below), depth, and position prior to any excavation operation. Contractor should probe all full interments prior to excavation to assure adequate depth for 2nd interment. COR should be notified immediately of insufficient depth to accomplish interment.

1.3.3.1 Caskets, Traditional: The graves shall be excavated to three (3) feet by eight (8) feet and a depth of five (5) feet or seven (7) feet, depending on the expectation of second interment(s), and to be determined by the COR.

1.3.3.2 Cremains, In-Ground: The graves shall be approximately 18 inches square and three (3) feet deep.

1.3.3.3 Casket, Disinterment: The grave will be excavated to a greater depth and width to accommodate lowering devices and the removal of the casket.

1.3.4 When a grave is opened to receive a second interment and is found to be of insufficient depth to permit interment due to an existing vault, poly-liner, or casket not being deep enough, the Contractor shall notify the COR or Cemetery Director immediately. After notification to the COR and/or the Cemetery Director and with their approval, the remains of the first interment shall be removed and the grave excavated to a depth to accommodate both interments.

1.3.5 Additional costs for disinterment and excavating the grave to a greater depth to accommodate the second interment shall be addressed on a case-by-case basis through the Changes clause of this contract. The gravesite shall be screened from the public view during the removal and re-interment of any remains.

1.3.6 Turf should be removed and salvaged from the gravesite prior to excavation and shall be reused, if possible, on the gravesite. Turf shall be cut 1” to 2” deep to keep roots healthy.

1.3.7 All excavated soil shall be removed from the gravesite area prior to the scheduled interment or disinterment and brought back in to backfill the grave. Any excess backfill shall be hauled and dumped by the Contractor at an approved accumulation site on Cemetery grounds.

1.3.8 The Contractor shall contact the COR with questions concerning accessibility. No grave shall be pre-dug the day before a scheduled interment. Any exceptions to dig (for example, during more favorable weather conditions) must be authorized by the COR.

1.3.9 When a grave is opened, the Contractor shall be responsible for removing any headstone(s) needed to ensure access for the vault and the remains and subsequently reinstalling headstone(s) removed. All open excavated graves shall be properly protected and secured to prevent unauthorized access to the excavation by visitors, NCA staff, or contractor employees.

1.3.10 The Contractor shall handle and transfer the remains in a dignified manner from the committal shelter to the proper gravesite following all NCA policies. The Contractor shall be required to lower casketed remains into gravesite with a mechanical lowering device (Contractor furnished) in a safe and efficient manner, with dignity, without damage to casket, and utilizing approved secondary safety straps.

1.3.11 When a private vault is not provided, the Contractor shall install a government-furnished poly-liner on top of the casket. The Contractor shall receive deliver(ies) of poly-liners to the maintenance yard/ designated area and store the liners behind the Maintenance Building.

1.3.12 Backfill material immediately between the government-furnished poly-liner and the excavation shall be sufficiently non-compressive to allow for more solid compaction without the aid of compaction equipment to reduce subsequent ground settlement. The material should be relatively uniform in size to aid in self-compaction and large enough to avoid migration into surrounding soils. An example of a suitable material is #57 crushed stone.

1.3.13 Backfill material on-top of the government-furnished poly-liner shall be sufficiently pliable to allow voids to be filled for more solid compaction to reduce subsequent ground settlement. Backfill shall be brought to established grade in one (1) foot lifts, maximum. Each lift shall be thoroughly compacted by means of an approved mechanical or hand tamper.

Backfill should not be mounded but should conform to existing grades. The Contractor shall remove all unusable dirt, rocks, roots and other types of objects from the cemetery grounds.

1.3.14 If the excavation is five feet deep or deeper, a worker is prohibited from entering into the hole until the sides of the grave are shored in a safe manner in accordance with OSHA standards.

1.3.15 If the grave has an existing headstone; it shall be removed and carefully placed in an area near the gravesite and covered with proper protection. The headstone shall be replaced after the grave is backfilled. A temporary marker for the subsequent interment shall be centered directly in front of existing headstone.

1.3.16 After backfilling is complete and compacted, the remaining three (3) inches shall be filled with topsoil and the sod shall be replaced and tamped/rolled to ground level. The sod shall be thoroughly watered every few days for two weeks thus reestablishing sod. If the grave does not have usable sod, new sod shall be put on the grave.

1.3.17 During the winter season when the Cemetery turf is going into or is in dormancy and new sod cannot be established, the Contractor shall prepare the gravesite with topsoil (i.e. tamp, level, and rake) and place either a straw or natural chipped wood mulch on top of the gravesite to prevent washout and shall keep the gravesite weed-free. New sod shall be installed on the grave at the earliest opportunity, during the next growing season when the Cemetery turf is coming out of dormancy.

1.3.18 The Contractor or his/her representative shall place the temporary marker on the grave.

Setting the new headstone or marker when it is delivered is part of the new interment.

1.3.19 All floral bouquets and arrangements left at the gravesite by the funeral party shall be neatly arranged upon the grave and removed when they become unsightly. All stands from floral wreaths shall be removed before placing the wreath flat on the grave.

1.3.20 See Exhibit A for gravesite diagram and handling of multiple interments.

1.3.21 The Contractor shall clean the permanent benches and the area around the committal shelter. The committal shelter shall be cleaned, free of webs and any other dirt or debris.

1.3.22 The Contractor shall designate a member of his/her staff to keep visitors away from open gravesite prior to the committal service and provide other duties as assigned by the COR.

1.3.23 The Contractor shall bring the flag of the United States of America to half-staff each day one-half (½) hour before the start of the first committal service and raise it to full-staff one-half (½) hour after the conclusion of the last committal service and all family members have departed the committal shelter each day.

1.4 DIAGRAM "D" (in Exhibit A): The conditions shown in "D" will occur only rarely, and usually when the minor dependents predecease their parents or in extremely rare cases when an accident takes the lives of a family group.

1.5 DIAGRAM "E" (in Exhibit A): When the remains are in a small casket, they shall be placed in the lower corner of the gravesite, at a depth of five (5) feet, permitting room for an additional like burial at the head of the first at a depth of seven (7) feet and the second at five feet.

1.6 When it is necessary to make side-by-side burials in a single gravesite, extreme care shall be exercised to accurately locate the sideline of the site. Where a burial vault or poly-liner is used in such cases, it may be necessary to encroach several inches on adjacent site(s). This is permissible provided the site encroached upon has been or shall be utilized as shown in "A" or "B" (in Exhibit A).

1.7 Unusual conditions may require occasional deviations from the methods indicated. For cases not covered herein, the Contractor shall consult with the COR for advice on determination of action to be taken.

ATTACHMENT B

HEADSTONE REALIGNMENT

A. SCOPE:

1. NCA STANDARD AND MEASURES:

a. STANDARD 4.2: Proper height, alignment, and plumb of each headstone or marker is maintained.

b. MEASURE 4.2: The percent of headstones and markers that are properly aligned.

2. Work shall consist of adjusting alignment of headstones already in place that have shifted out of vertical or horizontal alignment. Fine tuning of headstone alignment, or “Bump and run,” shall be ongoing to keep stones plumb and aligned, and those headstones that are below or above allowable grade shall be fixed to proper height.

B. GENERAL REQUIREMENTS:

1. Upright headstones for individual graves shall be erected on the centerline twelve (12) inches in from the head of the grave with the inscription facing the grave. They shall be set plumb and aligned laterally, transversely, and diagonally with the headstones on other graves.

Measurements shall be taken from the selection layout control points and not from…