Attachment_B_Pricing_Form_Flat_Seasonal_Fee.docx

RFP-21449 CMSD Snow and Ice Removal Services — Attachment B: Pricing Form (Flat Seasonal Fee)

ATTACHMENT B — PRICING FORM (REVISED)

RFP-21449 | CMSD Snow and Ice Removal Services | Flat Seasonal Fee Pricing This form supersedes the prior per-event / per-application Attachment B in its entirety.

Section 1 — Pricing Instructions and Basis of Pricing

1. Pricing Basis. Proposers shall price each facility as a single, all-inclusive flat fee per snow season (the "Seasonal Fee"). Per-event, per-push, per-inch, and per-application pricing will not be accepted.

1. Snow Season. The snow season is November 1 through April 30 of each contract year. Services requested outside the snow season will be billed at the hourly rates in Section 4.

1. Included in the Seasonal Fee. The Seasonal Fee covers all labor, equipment, fuel, materials, supervision, and overhead required to perform the Scope of Work at the facility for the full season, regardless of the number of snow or ice events, including without limitation:

1. All plowing of roadways, driveways, and parking areas for every accumulation of one (1) inch or more, on weekdays, weekends, and holidays;

1. All salt and/or noncorrosive ice-melt material and application for snow, freezing rain, and ice conditions;

1. Additional removals or applications on the same day when coordinated with or requested by the Facilities Manager, including requests for snow falling after 7:00 a.m. and emergency calls;

1. Site staking, weather monitoring, widening, on-site snow pile push-back, and daily email service reporting; and

1. Repair of any damage caused by the Contractor, as required by the Scope of Work.

1. Excluded from the Seasonal Fee. Off-site snow hauling/relocation and other additional services, only when authorized in writing by the Facilities Manager or Executive Director of Operations, will be paid at the hourly rates in Section 4. Sidewalk and walkway clearing is not part of this contract.

1. Payment. The Seasonal Fee will be invoiced in six (6) equal monthly installments, November through April, and is payable regardless of actual snowfall. No adjustment will be made for above- or below-average snowfall.

1. Additions, Deletions, and Proration. The District may add or remove facilities during the contract. Any change will be prorated on a monthly-installment basis. Pricing for added facilities will be negotiated based on comparable facilities in this form.

1. Contract Years. Provide a Seasonal Fee for each of the three (3) initial contract years (2026–27, 2027–28, 2028–29) and each of the two (2) renewal options (2029–30, 2030–31). Prices are firm for each season as stated; no escalation will be paid beyond the amounts entered.

1. Regions. Proposers may propose on one, multiple, or all regions. If proposing on a region, a Seasonal Fee must be entered for every facility in that region. Regions not proposed shall be left blank and marked "No Proposal."

1. Taxes and Form Integrity. Do not include Ohio sales tax. Do not alter, add conditions to, or qualify this form; doing so may render the proposal nonresponsive. In case of a discrepancy, facility-level pricing governs over totals.

Section 2A — Region 1: North Eastside (15 Facilities) ☐ No Proposal for this Region (check if not proposing; leave the table below blank)

2026–27 Season Fee Year 2 2027–28 Season Fee Year 3 2028–29 Season Fee Renewal 1 2029–30 Season Fee Renewal 2 2030–31 Season Fee

Section 2B — Region 2: South Eastside (15 Facilities)

2026–27 Season Fee Year 2 2027–28 Season Fee Year 3 2028–29 Season Fee Renewal 1 2029–30 Season Fee Renewal 2 2030–31 Season Fee

Section 2C — Region 3: East and West Central (15 Facilities)

2026–27 Season Fee Year 2 2027–28 Season Fee Year 3 2028–29 Season Fee Renewal 1 2029–30 Season Fee Renewal 2 2030–31 Season Fee

Section 2D — Region 4: West Side (16 Facilities)

2026–27 Season Fee Year 2 2027–28 Season Fee Year 3 2028–29 Season Fee Renewal 1 2029–30 Season Fee Renewal 2 2030–31 Season Fee

Section 3 — Pricing Summary by Region Enter the region totals from Sections 2A–2D. Leave blank any region marked "No Proposal."

2026–27 Year 2 2027–28 Year 3 2028–29 Renewal 1 2029–30 Renewal 2 2030–31

Section 4 — Hourly Rates: Snow Hauling and Additional Services Rates apply only to work outside the Seasonal Fee (see Section 1, Items 2 and 4) and must be authorized in writing in advance. Rates are fully burdened, including operator, fuel, and mobilization. Billing is in 15-minute increments for time on site.

2026–27 Hourly Rate Year 2 2027–28 Hourly Rate Year 3 2028–29 Hourly Rate Renewal 1 2029–30 Hourly Rate Renewal 2 2030–31 Hourly Rate

Section 5 — Pricing Certification The undersigned certifies that the prices entered on this form are firm Seasonal Fees and hourly rates for the seasons stated; that they include all labor, equipment, materials, and costs needed to perform the Scope of Work in RFP-21449; that they exclude Ohio sales tax; that the proposal is a firm offer for ninety (90) days from the proposal due date; and that the undersigned is authorized to bind the proposer.

Company Name

Address

Authorized Signatory (Print Name)

Title

Phone / Email

Signature

Date

Proposer Name: ______________________________ Page of fb86c6a1e95a5d36f3d0ec6b8b928e07ae13e2d7.jpg