Attachment B Policy ECM to attach to Grosvenor RFP.pdf
PDF 2 MB Posted
- Solicitation number
- BPM058760
- Issued by
- Montgomery County, Maryland
About this file
This is a Policy document (ECM) issued by the Montgomery County Board of Education establishing the framework for joint occupancy of Montgomery County Public Schools (MCPS) facilities. The policy permits the leasing of surplus space in MCPS facilities—defined as space available when projected enrollment falls below 80 percent of a school's rated capacity or when surplus space exists in nonoperating school facilities—to non-MCPS users to offset maintenance costs. Joint occupancy applies exclusively to designated surplus space and is distinguished from shared space arrangements. The superintendent of schools is authorized to actively seek joint occupants whose presence supports, enriches, and enhances the educational experience of MCPS students, families, or staff, with input from the school community incorporated into the selection process for available spaces in operating schools.
The policy establishes a tiered priority system for allocating surplus space, with county programs benefiting MCPS students, families, or staff receiving highest priority, followed by child care providers meeting Maryland licensing requirements, community programs enriching children's learning experiences, and other government agencies. For nonoperating schools, the priority list extends to include nonpublic schools, private enterprise, and community programs. MCPS establishes an annual per square foot rental rate to recover operating costs, with all revenue recorded in a separate Real Estate Management Fund (enterprise fund). Available space must be projected as surplus for at least two years, and in operating schools, the space must be easily isolated from the educational program with separate entrance and restroom access. When multiple candidates within the same priority category are equally qualified, the space is awarded to the candidate best meeting the school community's needs as determined by the Board.
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Text version
ECM
POLICY BOARD OF EDUCATION
OF MONTGOMERY COUNTY
Related Entries: ECK, ECM-RA, FAA, KGA-RA, KGC, KGC-RA Responsible Office: Facilities Management
Joint Occupancy of Montgomery County Public Schools (MCPS) Facilities
A. PURPOSE
To permit and set forth the criteria for joint occupancy of Montgomery County Public Schools (MCPS) facilities
B. ISSUE
Surplus space in MCPS facilities is identified when a school’s projected enrollment is less than 80 percent of the school’s rated capacity or when surplus space in a nonoperating school facility is not needed for MCPS purposes. The Montgomery County Board of Education (Board) permits joint occupancy of its facilities by eligible users to offset to the extent feasible and practical the cost of maintaining surplus space.
C. POSITION
1. Joint occupancy is defined as the lease of surplus space in a Board owned property to a non-MCPS user exclusively for his/her use.
2. Joint occupancy is distinguished from shared space, which is space shared with MCPS for that part of a day when it is not needed for MCPS educational programs.
The Interagency Coordinating Board is responsible for locating the users of shared space.
3. The superintendent of schools shall actively seek joint occupants who support, enrich, and enhance the educational experience of MCPS students, their families, or MCPS staff.
4. In order to best meet the needs of children and to ensure prudent utilization of resources, the superintendent of schools will incorporate input from the school community into the decision-making process for selection of joint occupants for available spaces in operating schools.
ATTACHMENT B
5. Criteria for Identification of Available Space
a) The space is projected to be surplus for at least two years.
b) Joint occupancy arrangements that expand building capacity through the use of relocatable units or modular construction may be negotiated if site conditions allow.
c) For joint occupancy agreements in operating schools,
(1) No operating school will be permitted to house a nonpublic school serving parallel school Grades K-12 in joint occupancy spaces.
(2) The projected student enrollment at the school is below 80 percent of the MCPS rated student capacity. This criterion may be waived with input from the principal.
(3) The space is located in a portion or section of the building which can be easily isolated from the educational program, preferably near a restroom and separate entrance.
6. When MCPS facilities are not fully utilized for student enrollment, MCPS staff functions, or other MCPS programs, space may be leased to non-MCPS users in operating schools or nonoperating schools, as follows:
a) Priority users for space in operating schools
(1) County programs that benefit MCPS students, their families, or staff
(2) Child care providers in compliance with Maryland licensing requirements who support, enrich, or enhance the educational experiences of current and prospective MCPS students, their families, or staff with preference given to child care programs that operate in partnership with MCPS
(3) Community programs that enrich or enhance the learning experiences of children or provide needed services to children and families
(4) Other purposes for government agencies
b) Priority users for space in nonoperating schools
(1) County programs that benefit MCPS students, their families, or staff
(2) Nonpublic schools and/or child care providers in compliance with Maryland licensing requirements who support, enrich, or enhance the educational experiences of children
(3) Community programs that enrich or enhance the learning experiences of children or provide needed services to children, families, or the community
(4) Other purposes for government agencies
(5) Private enterprise
7. In those cases where two or more candidates for the same space within the same priority category are equally desired, the space will be provided to the candidate who best meets the needs of the school community as determined by the Board, with input from the school community.
8. Cost to User Group
MCPS establishes a per square foot rental rate each fiscal year to be applied to joint occupancy leases in order to recover operating costs. The income received from joint occupancy leases will be received as revenue recorded in a separate enterprise fund, the Real Estate Management Fund.
D. IMPLEMENTATION STRATEGIES
The superintendent of schools is authorized to negotiate fees for the use of surplus space.
E. REVIEW AND REPORTING
1. The superintendent of schools shall require ongoing monitoring reports to be maintained on fee schedules and the use of the surplus space.
2. This policy will be reviewed in accordance with the Board of Education policy review process.
Policy History: Adopted by Resolution No. 122-78, February 14, 1978; amended by Resolution No. 509-78, July 11, 1978; amended by Resolution No. 1056-79, December 17, 1979; reformatted in accordance with Resolution No. 333-86, June 12, 1986, and Resolution No. 458-86, August 12, 1986, and accepted by Resolution No. 147-87, February 25, 1987, amended by Resolution No.
73-12, February 14, 2012.
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