Attachment B FRCE Contract Performance Requirements (29 April 2024).pdf

FRCEASTINST 5000.1C

29 APR 2024

2-1 ENCLOSURE (2)

Distribution Statement A: Approved for public release, distribution is unlimited.

CONTRACT PERFORMANCE REQUIREMENTS

All personnel drafting Performance Work Statements (PWS) or other contract work requirement documents shall ensure that all requirements identified herein are included in all PWS and forwarded with the procurement package to the cognizant Procurement Office.

1. Enclosures (1) and (2) of this instruction must be included as an attachment or referred to and made available in all contracts requiring on-site performance at Fleet Readiness Center East (FRC East). A statement in all contracts will state that “Documented proof of all required certification training/licensing listed in the contract shall be available upon request by their Contracting Officer Representative or any auditor.”

a. All personnel working on site at the FRC East must document their receipt and review of the information listed in FRCEASTINST 5000.1C annually.

b. All contractors performing work on FRC East’s behalf and who have 10 employees at any time during the past calendar year, whose employees worked 1,000 or more hours in any quarter shall furnish FRC East their Total Case Incidence Rate for recordable nonfatal injuries and illnesses and their days away from restricted work activity, and/or job transfer rate for the past three years. These contractors are classified as “Applicable Contractors” (contractors who provide their own supervision, have a safety plan in place, and furnish their own safety representative.

c. Foreign object (FO) is defined as any article or substance alien to the aircraft or assembly which is allowed to invade the product. Foreign object damage (FOD) is the damage that occurs due to these FOs. All FRC East work sites shall be maintained in such a manner as to prevent FOD to aircraft and/or aircraft components. Work sites shall be kept clean at all times. All debris, scrap material, tools, and equipment will be cleared from the work site as work progresses. At no time shall hoses, power cords, materials, etc. be permitted to create tripping hazards in areas of the work site.

d. In cases where a contractor supervisor determines that solving a safety or health problem is beyond their control, but within the control of FRC East, the contractor shall notify the appropriate point of contact identified in the contract.

e. All contractor employees performing work on site at FRC East shall immediately report any safety, security, or environmental violation to their contractor supervisor, as well as the cognizant FRC East Safety/Security/Environmental Office. The initial FRC East notification can be made via phone or e-mail and should include as many applicable details as possible (date, time, identification numbers, tags, company, etc.). This initial notification shall be made as soon as possible. A safety incident will require the contractor to complete and submit an incident memo to the appropriate point of contact identified in the contract, with a copy to the FRC East Safety Office within twenty-four hours of the accident/incident. This incident memo will include the full name of the person involved in the incident, age, sex, job title, the name of the employing

2-2 Enclosure (2) company and the contract number and title. In addition, this memo will include the severity of the illness or injury, indirect cause(s) of the accident, and whether personal protective equipment was available and used.

f. Contractor supervisors shall take the FRC East Environmental Management System Awareness training (EMS & Me) available on the external FRC East Web Page, and convey the information to their personnel prior to entry into FRC East and annually thereafter (depends on the length of the contract). This training shall be documented with course name, date completed, employee name and signature. Contractor personnel may use company training completed documents (as long as the information requested is provided) or request a copy of FRC East training sheets via the Contract Project Manager.

g. All contractors and sub-contractors working within FRC East shall develop and operate effective safety and health programs.

2. Optional Items. Check all that apply.

If work being performed can be considered a maintenance/construction activity, work documents shall include the following language: "Work areas utilized by contractors shall be provided an FRC East 5000/10, “Contract Work Notice,” by their project manager. This work notice requires the contractor to notify a point of contact in the shop where they will be accomplishing work and document this notification on the appropriate portion of this notice.

One completed notice shall be posted conspicuously in the area prior to performance of work. A copy of this notice will be available by the contractor upon request at all times. Contract Project Managers will address any issues regarding completion or duplication of this form.”

If work being performed requires tasks performed above occupied areas, work documents shall include the following language: "Work above or anywhere near aircraft or passageways shall be avoided whenever possible. If this is not possible, the cognizant shop supervisor shall be informed so arrangements can be made to protect, move, or evacuate assets from the area to minimize foreign object debris potential. The area below the elevated work area shall be adequately marked and barricaded at all times. Under no circumstances shall work be performed over unprotected spaces. Standards listed in the Department of the Navy Fall Protection Guide for Ashore Facilities shall be complied with."

If work being performed takes place in the following critical areas: Rotor Head Shop;

Ordinance/Survival Shop; Aircraft Paint Shop and Aircraft Clean Shop; Aircraft Engine Shops;

all shops in Building 4225 (Blade Vane); and all MRO Production aircraft hangers, work documents will include the following language: "Constant control of tools and materials is required at all times."

If work takes place in other than the above listed areas, work documents shall include the following language: "Tools and hardware will be controlled at all times to prevent migration out of the work site. Lost tools shall be reported to the tool control manager at (252) 464-9741.

Tools found unattended will be confiscated and reported to the contracting officer."

2-3 Enclosure (2)

If the work taking place is construction work, work document shall include the following language: "You must comply with the Safety and Health Requirements Manual published by the U.S. Army Corps of Engineers (EMM 385-1-1)."

If work performed includes hot work, work documents shall include the following language:

"Contractors will not perform hot work until the MCAS Fire Department issues a Hot Work Permit. The Fire Department number is (252) 466-2241."

If work causing airborne hazards will take place, work documents shall include the following language: "Work causing airborne hazards shall be controlled as directed by EM 385-1-1, section 06.A.04b."

If work performed is considered construction, repair or maintenance work, the work documents shall include the following language: "Construction, repair, or maintenance work requires the contractor designation of an on-site safety representative in accordance with EM 385-1-l."

If work performed includes construction, demolition, roofing, scaffolding; high voltage electrical, confined space, painting, paint removal, asbestos and other high hazards work, the work documents shall include the Accident Prevention Clause as stated in Federal Acquisition Regulation and require compliance with reference (k). By adding this requirement, the contractor is to implement EM-385-1-1 and provide an Accident Prevention Plan and develop an Activity Hazard Analysis for each phase of work at least fifteen days prior to the scheduled pre-construction meeting. Additionally, as directed by reference (k), all contractors requiring Lock-out/Tag-out processes and entering a confined space are required to submit their Lock-out/Tag-out Program and Confined Space Program to the FRC East Program Managers for review. These FRC East Program managers will also share any required information of FRC East like programs as required. Contact numbers for these items is included on FRCEASTINST 5000.1C, enclosure (1).

If work on the flight line is performed, the work documents shall include the following language: "Personnel working on the flight line must be continuously alert, and stay clear of helicopter and jet operations in progress."

If work performed requires use of hazardous materials, the work document shall include the following language: "The contractor shall maintain an inventory of hazardous material used on the FRC East Form 5090/20, “Maintenance Contractor Hazardous Material Inventory.” A copy of this shall be submitted to the Hazardous Material Program Manager in the Environmental Division (JC61000), Building 154, monthly, or at the completion of the job, whichever occurs first. Copies of all Safety Data Sheets (SDS) shall be maintained on site at all times and in the contractor's on-site office or in the contractor's work truck (if used as a field office). These SDSs are required in the event of emergency or spill incident."

2-4 Enclosure (2)

If work performed requires any modification to an air pollution control device, the work document shall include the following language: "Work requiring any modification to an air pollution control device must be approved in advance by the Air Quality Program Manager.

These devices are marked with a 5" x 9" red placard and a contact number, (252) 464-7690 or

(252) 464-8412."

If work performed shall impact ventilation systems or fans, the work document will include the following language: "Work accomplished that will impact ventilation systems or fans will require prior notification of the Air Quality program manager; at (252) 464-7690 or (252) 464- 8412. These systems are continuously monitored."

If work will be performed by a nested contractor, the work document shall include the following language: "The contractor will report completion of required training as well as area/task specific training by nested contractors. Information on completion of this training will be forwarded to the FRC East shop supervisor of the area where the contractor is nested within.

A nested contractor is defined as a contractor that has a payroll number and performs/clocks work in the same manner dictated of permanent shop employees."

If work performed entails the use of fuels, work documents: shall include the following language: "Gasoline is prohibited for any purpose other than fueling motor vehicles. All gasoline-powered vehicles/equipment are prohibited inside the FRC East buildings. In addition/diesel or propane-powered equipment or vehicles used inside must have an approved Exposure Control Plan in place before work can begin. Approval of this Exposure Control Plan is accomplished through the contractors Accident Prevention Plan, reviewed by FRC East Industrial Hygiene, (252) 464-7037."

If work performed generates a hazardous waste, work documents shall include the following language: "The contractor is responsible for collection, storage, and disposal of all hazardous waste generated. Additionally all hazardous waste shipped off site, requires a Hazardous Waste Manifest. This manifest must be signed by the Marine Corps Air Station (MCAS) Cherry Point's Environmental Affairs Department. The MCAS Cherry Point's Environmental Affairs Department's phone number is (252) 466-3631. Contractor's requiring additional information regarding the proper collection, storage and disposal of hazardous waste can contact Environmental Division at (252) 464-8042 or (252) 464-8412."

If work performed is to take place in either hangar 1 or 3 of building 137, the hangar in building 188, the hangar in building 4224, hangar 131 south, or identified areas warehouse 4247 the following language shall be included in the work documents, “The work on this document is to take place in a Class 1 Division 2 location up to a level of 18 inches above the floor. Items powered by electric motors or internal combustion engines that are not marked as approved by the manufacturer (DS, EE, DY, DX, EX, LPS, GS, CNC, GS/CNC or GS/LPS) will not be permitted for use.”

If work performed is to take place in building 245, Paint Hangar, the following language shall be included in the work documents, “The work listed on this document is to take place in a Class

2-5 Enclosure (2)

1, Division 1, hazardous area. Items powered by electric motors or internal combustion engines that are not marked and approved by the manufacturer as DX or EX will not be permitted for use.”

If work performed is to take place in an area that is listed on the Heavy Metals Industrial Hygiene (IH) Survey, HMC-004, located on FRC East Safety Web page HMC-001 through HMC-007 shall be included in the work documents and the following language shall be included, “The work listed on this document is to take place in an area where exposure to airborne concentrations of a heavy metal exceeds, or can reasonably be expected to exceed, the permissible exposure limit. Fleet Readiness Center compliance documents have been included in this work package and shall be complied with.”

If work performed concerns FRC East Industrial Pipe Systems, the following language shall be included, “All pipe systems at Fleet Readiness Center (FRC) East shall be labeled per the American Society of Mechanical Engineers (ASME) A13.1, Scheme for the Identification of Piping Systems. The contractor shall contact FRC East Hazardous Material Program Manager at

(252) 464-8051 for any deviation from the ASME 13.1 prior to construction and inspection of labeling by FRC East Hazardous Material Program Manager. This inspection is required prior to government acceptance.”

If work performed concerns FRC East Industrial High Pressure piping containing compressed gases, high pressure air, high-pressure hydraulic fluid or other high pressure contents, the following language shall be included, “Identification of the pressure of contents in pipe must be labeled using Dura Label Premium Vinyl Tape, or equivalent with prior approval by the FRC East Hazardous Material Program. Labels shall be applied to clean dry surfaces. Inspection of labeling by the Fleet Readiness Center East Hazardous Material Program Manager is required prior to government acceptance.”

If work performed concerns existing FRC East Industrial Piping Surfaces the following language must be included, “Surfaces exhibiting deteriorated paint or deteriorated insulation and surfaces exhibiting rust/corrosion should be properly repaired prior to placement of labels.

Abandoned piping shall be labeled “Not in Use” and inspection of labeling by Fleet Readiness Center East Hazardous Material Program Manager is required prior to government acceptance.”

If work performed concerns existing FRC East Industrial Piping the following language must be included, “Prior to construction, the contractor shall contact the FRC East Hazardous Program Manager for piping systems containing industrial waste and modifications to existing pipe systems.”

If work performed concerns installation of pipe, conduit, cables, wiring, or if any painting or blasting is to be conducted on or in the vicinity of any shop cranes, inside or around the buildings of FRC East, prior approval must be granted by either the Weight Handling Certifying Official or Chief Crane Engineer. Hands-on work involving any crane at FRC East, including protective wrapping, will require specific written instruction from the Certifying Official or Chief Crane

2-6 Enclosure (2)

Engineer. To obtain permission or instructions, call the FRC East Maintenance Call desk at

(252) 464-7654 and provide the required information for a work request submittal for the Weight Handling Team.

If work performed requires the usage of cranes, hoists and/or rigging gear, whether contractor furnished or government, the following language must be included, “Contractors shall notify the Contracting Officer as soon as practical but no later than four hours after any Weight Handling Equipment (WHE) accident, secure the accident site and protect evidence until released by the contracting officer. The contractor shall conduct an accident investigation to establish the root cause(s) of any WHE accident. Crane operations shall not proceed until cause is determined and corrective actions have been implemented to the satisfaction of the contracting officer. Within thirty days of the accident, the contractor will ensure that the contracting officer has been forwarded all the required information to complete required reports to include a summary of circumstances, an explanation of cause(s), photographs (if available), and corrective actions taken.”