Attachment B - Cost Proposal Form - RFP 758 2700000043 - REV 09.04.26.docx
DOCX document 28 KB Posted
- Attached to
- Security and Surveillance RFP Rebid
- Solicitation number
- RFP 758 2700000043 2
- Issued by
- Kentucky
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Summary of Attachment B - Cost Proposal Form - RFP 758 2700000043
This is a Cost Proposal Form for RFP 758 2700000043, issued by the City of Toledo (COT), for Security and Surveillance Hardware, Software, Systems and Services. The procurement requests vendors to provide comprehensive pricing for security and surveillance solutions including IP cameras, video management servers, door controllers, panic buttons, fencing sensors, motion detectors, and command center software. The proposal is evaluated on a maximum of 500 total points and requires vendors to submit complete pricing for three distinct components without modifications to the form structure. Vendors must also attach official, unaltered manufacturer-published MSRP catalogs effective as of the RFP release date for all brand categories referenced in the proposal.
The cost proposal consists of three scoring components: Component A (Core Labor Rate Card) worth 200 points, requiring Not-to-Exceed hourly billing rates for six labor categories including Certified Project Managers, Non-Certified Project Managers, Certified Lead Technicians, Apprentice/Cabling Technicians, System Configuration/Software Engineers, and Emergency/After-Hours Service rates; Component B (Manufacturer Discount Matrix) worth 300 points, requiring minimum percentage discounts off MSRP for nine manufacturers including Aiphone, Allegion, Avigilon, Hanwha, Hirsch, Honeywell, Velocity, and Verint across both hardware and software/SaaS categories; and Component C (Market Basket/Mock Project Scenarios) worth 250 points, requiring fully burdened pricing for two mock project scenarios with itemized hardware, labor, and total cost breakdowns. All hourly rates must be all-inclusive, with travel time, mileage, fuel surcharges, and portal-to-portal fees explicitly non-billable.
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ATTACHMENT B
COST PROPOSAL FORM
REV 09.04.26
RFP 758 2700000043
SECURITY AND SURVEILLANCE
HARDWARE, SOFTWARE, SYSTEMS AND SERVICES
Maximum Total Points (500)
Vendor Name:
Authorized Representative Name & Title:
Signature: Date:
Vendor Instructions:
1. No Alterations: Do not modify the structure, roles, or formulas within this form.
2. Completeness: Blank may result in the rejection of your entire proposal.
3. All-Inclusive Rates: Hourly rates must be Not-to-Exceed (NTE) rates and inclusive of all overhead. Travel time, mileage, fuel surcharges, and portal-to-portal fees are strictly non-billable.
4. Audit: COT reserves the right to audit any SOW/Quote against the Vendor’s contracted pricing before a Delivery Order (DO) is approved.
PLEASE COMPLETE PRICING FOR COMPONENTS A, B AND C ON PAGES 2-5.
Vendor Cost Submission Checklist Ensure the following items are attached to this cost response sheet before submitting:
a. [ ] Manufacturer Price Sheets: Official, unaltered manufacturer-published MSRP catalogs effective as of the RFP release date for all brand categories listed in Component B. If the OEM does not provide a published MSRP catalog, submit what is available from the OEM or the vendor.
b. [ ] Component A, B, and C: Fully completed without blank fields. If cost is zero dollars ($0.00), please enter $0.00. If not applicable, please explain.
Component A: Core Labor Rate Card (Not-to-Exceed) (MAXIMUM POINTS=200 100) Provide the maximum NTE hourly billing rates for the duration of the Contract.
| Labor Role |
| Not-to-Exceed (NTE) Hourly Rate |
| Certified Project Manager |
| $ _________________ / hr (Maximum Points=2010) |
| Non-Certified Project Manager |
| $ _________________ / hr (Maximum Points=10) |
| Certified Lead Technician |
| $ _________________ / hr (Maximum Points=7035) |
| Apprentice / Cabling Technician |
| $ _________________ / hr (Maximum Points=6035) |
| System Configuration / Software Engineer |
| $ _________________ / hr (Maximum Points=2010) |
| Emergency / After-Hours Service Rate |
| $ _________________ / hr (Maximum Points=2010) |
Component B: Manufacturer Discount Matrix (MAXIMUM POINTS=300 150) Provide a minimum percentage discount off the Manufacturer’s Suggested Retail Price (MSRP) for the following core manufacturers catalog categories. The discount specified shall apply to all items within that particular category. Note: Vendors must attach the official manufacturer-published price catalog effective as of the RFP release date to establish the baseline.
| Manufacturer Catalog / Category |
| Hardware Minimum % Discount Off MSRP (150 75 POINTS) |
| Software/SaaS Software / Licensing Minimum % Discount Off MSRP (150 75 POINTS) |
| Aiphone |
| _______________ % |
| _______________ % |
| Allegion |
| _______________ % |
| _______________ % |
| Avigilon |
| _______________ % |
| _______________ % |
| Hanwha |
| _______________ % |
| _______________ % |
| Hirsch |
| _______________ % |
| _______________ % |
| Honeywell |
| _______________ % |
| _______________ % |
| Velocity |
| _______________ % |
| _______________ % |
| Verint |
| _______________ % |
| _______________ % |
| AVERAGE DISCOUNT |
| ________________% |
| _______________ % |
Component C: Market Basket / Mock Project Scenarios (MAXIMUM POINTS= 250) Provide a fully burdened cost for the two mock scenarios below. Prices must reflect the labor rates from Component A and the product discounts from Component B. Itemize hardware and labor totals separately.
Scenario 1: Small Facility Setup
· Scope: Supply and install 12 Hanwha IP cameras, 1 Video Management Server with licenses, 4 Hirsch door controllers with fobs, and 2 panic buttons. Include a 1-year standard warranty.
| Cost Line Item |
| Hardware / Material Total |
| Total Labor Hours |
| Labor Total |
| Total Price |
| 12 Hanwha IP Cameras |
| $ |
| $ |
| $ |
| 1 VMS Server + Licenses |
| $ |
| $ |
| $ |
| 4 Hirsch Door Controllers & Fobs |
| $ |
| $ |
| $ |
| 2 Panic Buttons |
| $ |
| $ |
| $ |
| 1-Year Standard Warranty/Support |
| $ |
| $ |
| $ |
SCENARIO 1 TOTAL PRICE (125 POINTS)
Scenario 2: Large Perimeter Monitoring
· Scope: Supply and install 40 exterior cameras with video proxy configuration, 10 fencing sensors, 5 outdoor motion detectors, and setup a centralized Command Center software node.
| Cost Line Item |
| Hardware / Material Total |
| Total Labor Hours |
| Labor Total |
| Total Price |
| 40 Exterior Cameras + Video Proxy |
| $ |
| $ |
| $ |
| 10 Fencing Sensors |
| $ |
| $ |
| $ |
| 5 Outdoor Motion Detectors |
| $ |
| $ |
| $ |
| Centralized Command Center Node |
| $ |
| $ |
| $ |
SCENARIO 2 TOTAL PRICE (125 POINTS)
Vendor Cost Submission Checklist Ensure the following items are attached to this cost response sheet before submitting:
c. [ ] Manufacturer Price Sheets: Official, unaltered manufacturer-published MSRP catalogs effective as of the RFP release date for all brand categories listed in Component B.
d. [ ] Component A, B, and C: Fully completed without blank fields. If cost is zero dollars ($0.00), please enter $0.00. If not applicable, please explain.
RFP 758 2700000043
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