Attachment B - ACRx Installations RFQ - TO2 - Pittsburgh Glassport Tower - Final .pdf

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FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

REQUEST FOR QUOTE

TASK ORDER #2

Tower Work and Antenna Installation Services on

Glassport Tower, Glassport, Pennsylvania

For the

Operational Technology Division

Request For Quote

5/26/2020

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FEDERAL BUREAU OF INVESTIGATION

IDIQ

REQUEST FOR QUOTE

Task Order #2

1 Introduction

1.1 Background

The Department of Justice has identified the need to install a new active antenna system on a communications tower located at 40⁰19’18.20”N, 79⁰52’39.05”W. The Glassport Tower is a four hundred (400’) foot guyed tower, used primarily as a communications tower and has multiple cellular, Land Mobile Radio (LMR) and microwave tenants.

1.2 Scope

The contractor shall provide installation services on the tower and communications room, for the

Federal Bureau of Investigation (FBI), Operational Technology Division (OTD), in Glassport, Pennsylvania.

This is a one-time buy for a Firm Fixed Price (FFP) contract.

1.3 Objectives

The objective of this contract is to procure services to properly hang, secure, ground and peak five (5) Government provided antennas, six (6) Government provided LMR400 cables, and four

(4) 12-core fiber cables at Glassport Tower, Glassport, Pennsylvania.

2 Requirements/Specifications The contractor shall provide services to install Government Furnished ACRx equipment on

Government leased tower space and communication room in accordance with the specifications identified in this section.

This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the

Government.

2.1 Task Descriptions

The contractor shall provide installation services as follows:

2.1.1 Cable Entry Equipment Room

The contractor shall provide and install cable entry boots that facilitate the installation as well as block off unused entry panel holes.

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2.1.2 Antenna Mount Installation

The contractor shall provide and install new antenna tower mounts for the 4 x SuperSector antennas to be installed on the tower. Two SuperSector antennas will be stacked vertically on

Leg A at 316’ and 324’ AGL, and two SuperSector antennas will be stacked vertically on

Leg C at 316’ and 324’ AGL. Antenna drawings will be provided to the contractor so suitable antenna mounts can be chosen. Antenna mount options and orientation will be discussed with contractor prior to any installation work.

2.1.3 SuperSector Antenna Installation

The contractor shall install 4 x SuperSector Antennas on the tower mount assembly mentioned in Section 2.1.2. Orientation of the antennas will be discussed with the contractor prior to installation. Drawings of orientation, with respect to the tower, will be provided.

2.1.4 Fiber Tower Box Installation

Contractor shall install 4 x Fiber Boxes on each antenna mount assembly. Each Fiber Tower

Box shall be mounted within 10 to 15 feet of a SuperSector antenna. The contractor is responsible for providing mounting hardware for the Fiber Tower Box. The contractor shall install the provided fiber cables to the internal patch panel using the provided gland feedthroughs. Drawings for the Fiber Tower Box will be provided to contractor. The contractor will work with Government field technicians to clean or replace the fiber cables if necessary.

2.1.5 Fiber Cable Installation

The contractor shall install four (4) 12-core ½” OD fiber cables from the inside of the equipment room to the Fiber Tower Box using any existing entry boots and cable hangers.

Fiber cable will be provided in four separate spools.

2.1.6 Fiber Cable Testing

The contractor shall assist field technicians with fiber cable testing after installation. Field technicians will use an optical time-domain reflectometer (OTDR) or Optical Power Meter with Optical Light Source to determine if there are any problems with the fiber strands. The contractor shall assist in any inspection, cleaning or moving of fibers in the mounted Fiber

Tower Box.

2.1.7 LMR400 Cable for SuperSector Antennas

The contractor shall install four (4) LMR400 cables from the inside of the equipment room, with proper grounding and lightning arrestors, to the SuperSector antennas (1 per

SuperSector antenna), using entry boots and cable hangers. The Contractor will terminate the

SuperSector end of the LMR-400s (4x) with provided DINS connector, and the equipment room end of the LMR-400s (4x) with N-Type connectors. The LMR400 cables will be provided in four (4) separate spools.

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2.1.8 Cambium PTP-820 and 4’ Dish Installation

The contractor shall install one (1) 4’ dish (HP4-7.7) with side strut and PTP-820 ODUs on

Leg A of the tower at 180’ AGL. Ground kits for the ODUs will be provided and the contractor shall properly ground ODUs to tower.

2.1.9 Ice Shield Installations

The contractor shall install an ice shield above each stack of SuperSector antennas. The contractor shall install ice shields above the Cambium 4’ dish.

2.1.10 LMR400 Cable for PTP-820 Retrofit

The PTP-820 uses a dual ODU configuration requiring two (2) LMR400 cables to be connected per assembly. The contractor shall install two (2) new LMR400 cables from the equipment room to the ODUs using all appropriate grounding and lightning arrestors. Any hangers required shall be provided and installed by the contractor.

2.1.11 PTP-820/Dish Alignment

The contractor shall assist the field technicians in aligning the dishes to the Echo 7 tower in

Pittsburgh, Pennsylvania. This will include panning the dish and reading the voltage levels from the ODU while on the tower.

2.2 Installation Schedule

The period of performance for installations will be To Be Determine (TBD). Exact dates will be based on feedback from contractor and availability of Department of Justice employees.

Installation of the equipment must be completed no later than the following schedule. The installation will not be accepted until onsite DOJ representatives have fully tested and approved the installation. The Government will test power to the antenna, proper power levels, receive levels, and connectivity. The installation and troubleshooting of equipment should not exceed four days, however, the contractor is encouraged to complete installation ahead of schedule. The

Contractor shall remain onsite and schedule no additional work until the Government has tested the site to its satisfaction. It’s anticipated that this will be complete by close of business (COB)

Thursday.

2.2.1 Schedule

The Government anticipates installation beginning TBD and should be completed within a calendar work week. The installation schedule will be performed as follows:

Monday: Install and align Cambium link

Tuesday: Install SuperSector antennas and connect cabling so that by the end of the day the system can be energized.

Wednesday: Troubleshooting, cable management, and clean up.

Thursday: Troubleshooting, testing, cable management, and clean up

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2.3 Contractor Qualifications

The Contractor shall possess a valid R56 Installer Certification. Tower crew members do not need to be individually certified, but they must perform work in accordance with Motorola R56 standards where applicable.

The Contractor must ensure they meet the attached Crown Castle MSIA Requirements, and ensure they are accepted by Crown Castle as certified installers for Crown Castle sites.

3 Place of Performance The places of performance for this contract shall be in Glassport, Pennsylvania

4 Period of Performance The period of performance for this requirement is anticipated to be a calendar work week in

TBD.

5 Hours of operation The Contractor’s normal workday will typically be eight work hours a day plus a mandatory thirty minute lunch within the hours of 6:00 a.m. and 6:00 p.m. Flexibility within the normal work day shall be coordinated with the Contracting Officer’s Representative (COR).

6 Invoice Contractor shall submit invoices 30 days after acceptance of deliverables by the Government.

Invoices shall be submitted to central_invoices@ fbi.gov.

• Name and address of the Contractor;

• Invoice date and invoice number. Invoice numbering should begin at 01 and be consecutively number thereafter. (The Contractor should date invoices as close as possible to the date of mailing or transmission.)

• Contract number, ask Order Number, contract line item number, and if applicable, an order number;

• Description, quantity, unit of measure, unit price, and extended price of the items delivered;

• Shipping number and date of shipment including the bill of lading number and weight of shipment if shipped Government bill of lading;

• Terms of any discount for prompt payment offered;

• Name and address of official to whom payment is to be sent;

• Name, title, and phone number of person to notify in event of defective invoice;

• Electronic Funds Transfer (ETF) banking information;

• Contractor’s First/Last Name, Number of Hours, Labor Category, Total number of hours

(items can be in any order), Cumulative Number of Hours to date, and

• Taxpayer Identification Number (TIN) (The Contractor shall include its TIN on the invoice only if required elsewhere in this Contract.

mailto:central_invoices@ic.fbi.gov

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• Each invoice shall reflect the conference room number shipped, itemized delivery by product number, product description, quantity invoiced, unit price, and extended cost. The

Purchase Order will not be itemized in this manner, however, all invoices are required to reflect this for asset management and accounting purposes.

The Contractor shall include this information on each and every invoice when invoicing for full or partial supplies/services delivered/performed. If an invoice does not contain the above information, the FBI reserves the right to reject the invoice(s) as IMPROPER and notify the

Contractor within seven (7) calendar days after receipt of the invoice at the designated billing office pursuant. Resubmission of a PROPER invoice(s) will be required with a new invoice date(s).

Payment will be made by the FBI’s Commercial Payment Unit in accordance with the Prompt

Payment Act, FAR clause 52.232-25 (OCT 2003) upon the PM’s (or designee) certification of receipt of services.

7 Government Furnished Equipment or Information The Government will provide Contractor with antennas, antenna mounting brackets, and antenna polyphasers. The Government will provide the Contractor with antenna and cabling diagrams, and when available, site specific tower and building rooftop details.

8 Security Requirements Contractors will not have access to any Government facilities or systems. The Government is responsible for all actions required for connectivity to operational FBI networks.

9 Government Representatives

9.1 Contracting Officer Representative

The COR will be identified via letter of COR delegation authority issued by the Contracting

Officer (CO) for this contract. The COR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, filling in details or otherwise furnishing information necessary to accomplish the SOW; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the

Government’s best interest to alter/change contractual obligations or the SOW, the CO will issue such changes.

9.2 Contracting Officer

The CO is the appointed authority to bind the Government to the extent of the authority delegated. Direction that will modify the scope, schedule, terms and conditions, funding, or any

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This contract will be administered by: To Be Determined

10 Travel When required and authorized by the COR, travel must be conducted in accordance with Federal

Travel Regulations.

11 Clauses

11.1 Terms and Conditions

This RFQ incorporates the provisions and clauses that are in effect through Federal Acquisition

Regulation Circular (FAC) 2020-04 (05 January 2020). The provision at FAR Clause 52.212-1, Instructions to Offerors (OCT 2018) and addendum are incorporated into this solicitation and any subsequent award. Addendum to 52.212-1, Modify: (b) Submission of offer(s) is to read as follows: "Submit offers electronically to mhagedorn@fbi.gov. Provision 52.212-2, Evaluation

- Commercial Items (OCT 2014) is incorporated by reference. This requirement will be awarded to the low price technically acceptable (LPTA) offeror. Provision 52.212-3

Offeror Representations and Certifications-Commercial Items (DEC 2019) is incorporated. Contractors may submit their Representations and Certifications Application at the following government portal: www.sam.gov. Clauses 52.212-4 Contract Terms and

Conditions-Commercial Items (OCT 2018), and 52.212-5 Contract Terms and Conditions

Required to Implement Statues or Executive Orders, Commercial Items (JAN 2020), apply to this solicitation. The following additional clauses under FAR 52.212-5 are applicable: 52.203-6, Restrictions on Subcontractor Sales to the Government; 52.209-6, Protecting the Government’s

Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for

Debarment; 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters; 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations; 52.219-6, Notice of Total Small Business Set-aside; 52.219-13, Notice of Set-Aside of Orders; 52.219-14

Limitations on Subcontracting; 52.222-3, Convict Labor; 52.222-19, Child Labor; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Equal

Opportunity for Special Disabled Veterans; 52.222-36, Affirmative Action for Workers with

Disabilities; 52.222-37, Employment Reports on Special Disabled Veterans; 52.222-40

Notification of Employee Rights Under the National Labor Relations Act; 52.222-50, Combatting Trafficking in Persons; 52.222-54, Employment Eligibility Verification; 52.223-

18, Encouraging Contractor Policies to Ban Text Messaging While Driving; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer –

System for Award Management.

mailto:mhagedorn@fbi.gov http://www.sam.gov/

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11.2 Corporate Representation Regarding Felony Conviction under any Federal Law or Unpaid Delinquent Tax Liability-Solicitation (March 2015)

a. None of the funds made available by the Department’s current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation-

1. Convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or

2. That has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, Unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

b. By submitting a response to this solicitation, the offeror represents that, as of the date of this offer-

1. The offeror is not a corporation convicted of a felony criminal violation under any Federal or State law within the preceding 24 months; and,

2. The offeror is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

11.3 Insurance

The Contractor must refer to the FAR clause 52.228-5 "Insurance -Work on Government

Installation" incorporated by reference herein. The coverage’s specified below, pursuant to

Subpart 28.307 of the Federal Acquisition Regulation (FAR), are the minimum insurance required.

(a) Workers' Compensation and Employer's Liability. Contractors are required to comply with applicable Federal and State Workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $1,000,000 shall be required, except in

States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

(b) General Liability. The contractor shall provide bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

(c) Automobile Liability. The contractor shall provide automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $300,000 per person and $500,000 per occurrence for bodily injury and $200,000 per occurrence for property damage. The amount of liability coverage on other policies shall be

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11.4 Contractor Internal Confidentiality Agreements or Statements Prohibiting or

Restricting Reporting of Waste, Fraud and Abuse-Solicitation (March 2015)

None of the funds appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant or cooperative agreement with an entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. By submitting a response to this solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud and abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

11.5 System for Award Management (SAM) Requirement

Note: Ensure your firm is registered in System for Award Management (SAM) - All vendors must be registered in SAM, effective July 29, 2012, to receive government contracts. The FBI is utilizing a new financial system that has a direct interface with the

SAM. If any current FBI vendor data conflicts with SAM Data, the information contained in

SAM may override our current information. Please ensure that your company’s SAM information is updated and accurate. This includes: TIN, EFT, DUNs, addresses and contact information. The EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.

12 Instructions to Offerors Quotes shall be submitted in Volumes designated A-Technical and B-Price.

Volume A-Technical Quote shall include Section 2 - Requirements/Specifications.

1. Explanation of the Offeror’s capabilities, methods/techniques to address all requirements/tasks listed in this RFQ. Each bullet and requirements within each section shall be addressed.

2. Verify required certifications.

The Quote is limited to 5 pages. Electronic submissions must be compatible with Microsoft

Work 2007 and shall be in 12-point Times New Roman font.

The Quote shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

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Volume B-Price Quote shall include all price quote information. It has no page limit. Electronic submissions must be compatible with Microsoft Excel 2007.

Electronic submission is the only acceptable method of submission. All information should be

UNCLASSIFIED. Any company proprietary information should be marked as such.

Respondents should identity their company name, address, CAGE Code, DUNS number, email, telephone number, and a name and telephone number of a point of contact having the authority and the knowledge to clarify responses with government representatives.

The DUNS # will be validated in sam.gov, for which vendors shall be active in order to receive an award.

Any responses received after the required submission time are considered late and shall not be reviewed or considered for award.

All Quote shall be emailed to Maria Hagedorn at mhagedorn@fbi.gov.

13 Basis of Award

13.1 Evaluation Criteria

The Government intends to select an Offeror for acquisition award based on a “Lowest

Price Technically Acceptable” (LPTA) method per FAR Part 12.6 streamline procedures for evaluation and solicitation for commercial items, according to the following:

A. Technical Factor (Technically Acceptable/Technically Unacceptable)

B. Price Factor

The Government reserves the right to award based upon initial quotes without discussions.

Offerors are to submit their best offers in the initial quote.

A. Technical Factor

This factor is used to evaluate the proposed solution, approach, and planned schedule for accomplishing all efforts required in fulfillment of the RFQ in Section 2.

B. Price

The Government will evaluate the total proposed price. In addition, this evaluation will include an assessment of the Offeror’s quote for completeness and reasonableness.

13.2 Rating Methodology

Proposals will be evaluated as follows:

Technical Factor: Each Offeror will be graded either

“Technically Acceptable:” The Offeror demonstrates they can deliver each of the required products and services enumerated in Section 2, including each of the special terms and conditions provided.

mailto:mhagedorn@fbi.gov

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“Technically Unacceptable:” The Offeror failed to demonstrate that they can deliver each of the required products and services enumerated in Section 2, including each of the special terms and conditions provided.

Price Factor (Lowest Price):

The Government will evaluate the total proposed price. In addition, this evaluation will include an assessment of the Offeror’s quote for completeness and reasonableness.

Completeness: Is the Qfferor’s price quote complete?

The price proposals will be evaluated for completeness by assessing the responsiveness of the Qfferor in providing proposed prices of the Commercial

Item.

Price quotes that do not provide quoted prices of all of the Commercial Items will be deemed incomplete and will no longer be considered for award.

Reasonableness: Is the Qfferor’s price reasonable?

The government will compare the price quote by the Offeror to Open Market to determine if the price is reasonable. Reasonableness will be determined by assessing (1) the Open Market prices, and (2) the overall price for the RFQ.

The Government will incur no costs associated with the preparation of this quote.