Attachment AA Generator Maintenance Services - Scope of Work .docx

ATTACHMENT AA

Scope of Work – Generator Maintenance Services

1. Purpose This Scope of Work outlines the generator maintenance, inspection, testing, corrective repair, and emergency response services to be performed by the Contractor for Southern Nevada Adult Mental Health Services (SNAMHS). The Contractor shall provide scheduled preventive maintenance, operational inspections, and on call corrective services to ensure all facility generators operate safely, reliably, and in accordance with applicable standards.

This contract will cover generator units located at:

· 6161 W. Charleston Blvd., Las Vegas (Buildings 3, 3A, 4, 5, and 6), and

· Rawson Neal Psychiatric Hospital at 1650 Community College Drive, Las Vegas.

2. Background SNAMHS facilities rely on emergency generators to maintain essential operations during power outages. Reliable generator performance is critical in behavioral health and patient-care environments. Facilities require regular preventive maintenance, operational inspections, scheduled testing, and rapid corrective service to ensure uninterrupted emergency power availability.

3. Scope of Services The Contractor shall provide the following generator maintenance and operational inspection services:

A. Preventive Maintenance Services (Routine / Scheduled)

1. Engine Lube System: Inspect for leaks, repair minor leaks, check and fill oil, change oil and filters.

2. Engine cooling System: Inspect system and repair, check parts and coolant.

3. Engine Air System: Inspect and service system.

4. Engine Fuel System: Inspect for leaks, check fuel level, drain water separator, inspect governor linkage, and check day‑tank pump and alarms.

5. Engine Electrical System: Inspect wiring, connections, alternator, battery charger, unit heaters; test starter drop; load-test batteries.

6. AC Generator: Inspect guards, connections, exciter, brushes/slip rings, and bearing.

7. Engine Exhaust System: Inspect for leaks, drain condensation trap, inspect hardware, check for wet stacking.

8. Operational Testing: Conduct no‑load generator test, engine instrumentation, AC instrumentation, engine protection system, switchgear/ATS, check louvers, vibration isolators, remote equipment, and abnormal noises.

Contractor shall provide recommendations to SNAMHS to improve system reliability and prevent failures.

B. Corrective Services (As-Needed / On-Call)

1. Corrective repairs beyond routine maintenance (minor leak repairs included but major repairs require approval).

2. Emergency troubleshooting and response to generator alarms, abnormal operating conditions, or equipment malfunction.

3. Follow-up inspections and re-tests to ensure issues have been fully resolved.

Contractor shall provide written estimates for non-routine repairs prior to performing work.

C. Optional/Additional Services (As Requested)

1. Fuel polishing

2. Laboratory oil, coolant, and fuel analysis

3. Load bank testing

4. Coolant flush

5. Belt and hose replacement

6. Battery replacement

7. Remote monitoring installation

8. ATS/Switchgear Level 1–3 service

9. Building load testing

10. Emergency system training

11. UPS testing

Contractor shall provide written estimates for optional/additional repairs prior to performing work.

D. Service Areas (Minimum) Generator maintenance applies to:

1. All facility generator units

2. Associated transfer switches and switchgear (when applicable)

3. Day-tank equipment

4. Remote monitoring and alarm components

5. Supporting electrical and mechanical connections

4. Contractor Responsibilities The Contractor shall:

A. Provide all labor, materials, equipment, tools, transportation, and incidentals necessary for full performance.

B. Be available 24/7/365 for emergency calls C. Protect facility property and repair any damage caused by work activities.

D. Leave work areas clean and free of debris after each service.

E. Maintain required licensing, permits, and insurance throughout the contract term.

F. Perform work consistent with life‑safety requirements for healthcare/public facilities.

5. SNAMHS Responsibilities A. Provide facility access for routine and emergency services.

B. Designate a point of contact for coordinating work.

C. Notify Contractor of generator alarms, operational issues, or service requests.

D. Review and approve estimates before non-routine work is performed.

6. Response Times A. Emergency Services: Call-back within 1 hour; onsite within 2 hours unless otherwise directed.

B. Routine Corrective Requests: Work shall begin within 3 business days.

C. Preventive Maintenance: Per an agreed-upon schedule and logged for recordkeeping.

7. Reporting & Documentation Contractor shall provide a written report for each visit, including:

A. Facility name and location.

B. Date, time, and personnel on site.

C. Components inspected and/or serviced.

D. Observed issues (leaks, abnormal readings, wear, etc.).

E. Parts/materials used.

F. Recommendations for upcoming repairs or preventive measures.

G. Required follow-up actions.

Reports must be submitted to SNAMHS within 24 hours of service completion. Contractor shall maintain documentation suitable for facility recordkeeping.

8. Performance Standards The Contractor shall:

A. Perform work professionally and safely, minimizing disruption to facility operations.

B. Ensure effectiveness by maintaining reliable operation and reducing repeat failures.

C. Use industry‑standard methods and manufacturer‑recommended procedures.

9. Deliverables A. Timely response and completion of emergency and routine generator services.

B. Preventive maintenance as scheduled.

C. Comprehensive service reports following each service call/visit.

D. Ongoing maintenance logs, analysis reports, and documentation.

E. Reliable, consistent generator performance supporting operational continuity.

10. Invoicing A. Contractor shall invoice SNAMHS after completion of each service or in accordance with an approved billing schedule (e.g., monthly preventive service billing).

B. Each invoice must reference the facility, service type, service date(s), and any approved estimate/work authorization when applicable.

C. No advance payments will be made. All services are billed upon completion and verification of work.