Attachment_A2_-_FEMS-Engine_15-AE-Tech_and_Submittal_.pdf

GOVERNMENT OF THE DISTRICT OF COLUMBIA

DEPARTMENT OF GENERAL SERVICES

CAPITAL CONSTRUCTION SERVICES ADMINISTRATION

FEMS – Engine House 15

Facility

2101 14th Street SE, WASHINGTON, DC 20020

"TECHNICAL REQUIREMENTS AND SUBMITTAL GUIDE"

APPLICABILITY OF ATTACHMENT-A2

Unless otherwise stipulated, the Architect/Engineer shall be responsible for complying with only those Sections and Sub-Sections of this Attachment A2, that shall apply to and usually or customarily found necessary for performing the "Scope of Work Services" described herein, and required by Attachment A1 to the RFP.

CONTRACT NO. ____________

Revision:

District of Columbia ATTACHMENT-A2

Department of General Services Technical Requirements and Submittal Guide

INDEX

Section Numbers Section Title Page

1. General Information 3

2. Scope and Definition 3

3. Surveys and Hazardous Materials 6

4. Basic Services

5. Design Package A (Entire Site)

5.1 Program of Requirements and Adjacent Parcel Expansion Study

5.2 Schematic Design Phase

(Including FF&E Drawings, Net Zero Energy Requirements, Civil

Design)

6. Design Package B (Main Building, Parking Lot, Site Area)11

6.1 Design Development Phase 21

6.2 Construction Phase 29

(Including Final/Approved Permit Drawings/Specifications) 38

6.3 A/E Responsibility to Obtain Building Permits 38

7. Design Package C (Entire Site, Main Bldg, Parking Lot, Site

Area)

7.1 Bid Phase 21

7.2 Construction Administration 29

7.3 Project Closeout 38

Attachments:

Exhibit 1- Scope of Work for Civil, Landscape, Dry Utility & Surveying

Exhibit 2- Enhanced Commissioning / Net Zero Scope of Work (ASHRAE Standard 228)

DISTRICT OF COLUMBIA DEPARTMENT OF GENERAL SERVICES

"TECHNICAL REQUIREMENTS AND SUBMITTAL GUIDE"

DISTRICT OF COLUMBIA FIRE AND EMERGENCY MEDICAL SERVICES (FEMS)

FEMS-Engine House 15 - Facility

2101 14th Street SE, WASHINGTON, DC 20020

1. GENERAL INFORMATION:

1.1. All written requests or correspondence regarding DCAM-26-AE-RFP-0002 (the

“Contract”) shall be addressed to the Capital Construction Services Division, Department of General Services (the “Department” or “DGS”), located at 3924 Minnesota Avenue

NE, 5th Floor, Washington, DC 20019. Information and coordination shall be through the DGS Capital Construction Services Division in all matters pertaining to this appendix.

1.2. All final decisions relating to design are within the purview of the Director of the

Department or the Director's authorized representative.

1.3. During the construction period of the facility for which services are to be performed under this Contract, the architect/engineer (“Architect/Engineer” or A/E”) shall, without additional cost to the District of Columbia (the “District”), be available for complete consulting services on errors, omissions, and discrepancies in drawings and specifications for all phases of the design.

1.4. Changes to Attachment A1 and this Attachment A2 may be made from time to time to accommodate modifications in the requirements of the District or the requirements for the professional design services for the FEMS Engine House 15 (the “Project”) outlined in the (“Scope of Work” or “SOW”) of the Contract and Attachment A1. When required, such changes shall be identified as a Supplement and/or Errata Sheet, numbered sequentially, and/or specifically amended. Changes applicable only to a specific project and Contract shall be identified as supplement and/or specifically amended in the SOW and be applicable to have effect only concerning the Project and contract number attached and made a part thereof.

2. SCOPE AND DEFINITION:

This Attachment A2 defines both the technical requirements and the submittal schedules as required for the Architect/Engineer (A/E).

2.1. Technical Requirements:

It is expressly understood and agreed that requirements set forth hereafter are minimum requirements only, not intended to be all-inclusive, and that, notwithstanding the absence of any provision of this Attachment A2. Therefore, the Architect/Engineer is responsible for providing all services necessary for a complete and integrated facility design specified in the SOW and Attachment A1. This will include all design and engineering features, equipment, system, etc., usually or customarily found in or necessary for the design of a structure or facility of the kind and type described therein, together with technical specification, design analyses, construction cost estimates, renderings, photographs, and scale models.

2.2. Submittal Schedule:

The preparation of the documents for construction work is complex, exacting, and time-consuming. Each project has a minimum of three interested parties: the end user, DGS, and the Architect/Engineer. The establishment of a mutually acceptable design with the minimum effort will be accomplished by graphic and textual design solutions to be submitted for critical review and comment at certain development stages. The quantity and the development stage of these submissions will vary according to the complexity of the Work. Following are the submissions for most projects and their minimum contents, unless specifically amended in a supplement(s) and/or the Scope of Work or Attachment

A1:

DESIGN PACKAGE A: POR, Schematic Design including Civil Design for the entire site and Net Zero Energy requirements:

I. Program of Requirements Phase and Adjacent Parcel Expansion Study

(Validation) ……... 15% Completed

II. Schematic Design Phase (Validation)………………….. 35% Completed

(including FF&E Drawings, Net Zero Energy Requirements, Civil Design)

DESIGN PACKAGE B - Construction Documents for Main Building, Parking Lot and Site Area:

NO. Submission % Completed

III. Design Development……………………………………70% Completed

IV. Permit Set 90% Completed

V. Construction Documents Phase……………………….. 100% Completed

(Including Final/Approved Permit Drawings/Specifications)

DESIGN PACKAGE C – Bid Phase, Construction Administration, Project

Closeout:

NO. Submission % Completed

VI. Bid Phase Deliverables…………………………………100% Completed

VII. Construction Administration Deliverables 100% Completed

VIII. Project Closeout Deliverables ……………………….. 100% Completed

2.3. Document Preparation:

All documents to be prepared under this Contract will be:

2.3.1. Accomplished by the Architect/Engineer in a clear, orderly, intelligible, and professional manner; suitable for reproduction; and

2.3.2. Identified by the appropriate Project name and number assigned by DGS.

2.3.3. Before the submittal of any design drawings, specifications, engineering analyses, construction cost estimates, and studies, the Architect/Engineer shall thoroughly check and coordinate same for accuracy, compliance with the District of Columbia Building Codes, other applicable codes and regulations, and for compliance with the additional requirements outlined hereafter.

2.3.4. Review Time: The Architect/EngineerArchitect/Engineer shall submit a schedule (monthly progress report) showing the salient features of the work and its start and finish dates to DGS. The Architect/Engineer shall develop a

"Monthly Progress Report Guide" for approval by the Program Manager. In preparing the Schedule of Work, the Architect/Engineer shall allow time for each review by the DGS/Construction Division. The review time allowance in business days shall be measured from the time DGS receives the submittal until

DGS returns the submittal to the Architect/Engineer; it shall be as follows unless otherwise altered in the RFP and attachments.

NO. SUBMISSION REVIEW TIME

DESIGN PACKAGES A, B and C: (Calendar days)

I. Program of Requirements (“POR”) Phase and and Adjacent Parcel

Expansion Study (Validate) ----------- 30

II. Schematic Design Phase (Validate) --------------------------------- 60

III. Design Development Phase------------------------------------------- 60

IV. Permit Set Documents ------------------------------------------------ 60

IV. Construction Documents Phase--------------------------------- 60

VI. Bid Phase --------------------------------- 60

VII. Construction Administration------- -------------------------- 500

VIII. Project Closeout 45

Note: The above submissions and schedules may be amended by Attachment A1 and Attachment A2.

2.3.4.1. Monthly Progress Reports

2.3.4.2. Time:

It is understood and agreed that time is of the essence for the performance of the services provided or required by this Contract. The

Architect/Engineer shall assist the Department in preparing, modifying and updating a schedule that will include the Architect/Engineer's

Services, DGS reviews and approvals, and the review and approval of governmental authorities having jurisdiction over the Project and the orderly progress of the design and development of the Project and each

Design Package thereof (the "Project Schedule"). The Project Schedule shall be prepared to coordinate with the dates and objectives of the

Department’s schedules, the Design Schedules, the Construction Phase

Schedule, and will not delay the construction and/or completion of the

Project. Should the Architect/Engineer become aware of delays from any source caused by the Architect/Engineer or others, the

Architect/Engineer shall provide written notice to the Program Manager within three (3) days of becoming aware of such delays.

2.4. Reviews:

2.4.1. The preparation of construction documents is a combined effort of the professional Architect/Engineer, DGS, FEMS and other assignees that are experts in their disciplines. The documents must accurately and completely reflect the design concept to ensure the Project is constructed properly. DGS retains private, professional architects and engineers to accomplish this Work, confident that their expertise and experience will yield proper documents for building a complete Project.

2.4.2. The District shall provide reviews to aid in correctly interpreting the users' requirements to encourage appropriate creativity in design, corroborate the selected engineering system, and assess the Project's production. DGS does not consider checking and cross-checking its obligation to ensure the document's accuracy. The Architect/Engineer is responsible for developing the documents' constructability reviews. The constructability review process shall ensure that:

2.4.2.1. The Project, as detailed in the plans and specifications, can be constructed using standard construction methods, materials, and techniques;

2.4.2.2. The plans and specifications provide the future General Contractor with clear, concise information that can be utilized to prepare a competitive and cost-effective bid.

2.4.2.3. The Work, when constructed per the plans and specifications, will result in a cost-effective project that can be maintained cost-effectively by the

District over the life of the Project.

2.4.2.4. The Architect/Engineer shall provide ten (10) days after the review a back check set incorporating all comments for DGS review before proceeding with the following design.

3. SURVEYS AND HAZARDOUS MATERIALS:

3.1. Surveys:

3.1.1. Plat Map:

A "Plat Map" for the Project site will be obtained by the Architect/EngineerA/E and incorporated into the construction documents.

3.1.2. Topographic Survey:

The Architect/Engineer shall order the topographic survey for the entire site immediately after receiving the commission for the Work. The A/E shall prepare and submit one (1) reproducible copy of a topographic survey map of the facility's site in sufficient detail to permit the proper and efficient execution of the Work required by this Contract unless notified otherwise. The area to be surveyed will include a 50-foot wide strip around the entire perimeter except where there is no right of entry. The topographic survey map will be at a scale of not less than 1" =

20’-0". It will include: (i) contours at 1’-0" vertical intervals where slopes are

10% or less, contours at 2’-0" vertical intervals where slopes are greater than 10%

(ii) all natural and artificial features including, but not limited to, the following:

(a) building, sheds and other structures, both existing and previously demolished, where possible; (b) elevation of basements, areaways, vault floors, etc.; (c) retaining walls, terrace walls, steps, curbs, etc., with top, bottom and adjacent grade elevations; (d) roads, walks, driveways, and other paved areas (Indicate kind); (e) fences, gratings and drainage structures; (g) water, sewer and utility lines, manholes, vaults and both rim elevation and invert elevation; (h) telephone, power and light poles; (i) grass, lawn, weed, bush, and wooded areas; (j) trees, 3" diameter and over, and (k) fields, bare earth and exposed rock areas. The boundary, as indicated by the "Plat Map" and the location of existing markers will be shown on the topographic map. The marker location will be obtained from the

D.C. Surveyor's office. At least one boundary line extending the full length of the site will be located from existing markers and defined by a new marker at each end. All topographic features and all new construction will be situated accurately from this boundary line. The Topography Survey shall be a survey of record. It shall be sufficiently accurate for building design to be developed without requiring any major plan change when the official survey is prepared. The A/E team must incorporate the electronic Topography Survey information into the design and construction documents as required per the DC Code and in compliance with the Construction Institute /American Association of Civil

Engineering (CI/ASCE 38-22), Standard Guideline for the collection and

Depiction of Existing Subsurface Utility Data, hereinafter referred to as

Standard 38-02.

3.1.3. Zoning Report:

Prepare a zoning analysis and site map that describes what the current site allows and requires in terms of the site setbacks, height restrictions, FAR, Use Groups and Prohibited Uses. Identify any site easements or rights of way as well as any special restrictions or considerations that may have an impact on how the site may be used.

3.1.4. Soils Data:

The Architect/Engineer shall confer with the Program Manager within five (5) days after the notice to proceed (“Notice to Proceed” or “NTP”) is issued and also immediately after acceptance of the Schematic Phase by DGS on the location, quantity and depth of soil identification holes. The A/E team should include a minimum of 60 borings for the site in its proposal to include any borings necessary for the addition of a 2nd story floor structural system.

3.1.3.1. The Architect/Engineer shall provide two (2) copies of the following with each required soil evaluation: Soil boring, soil samples and certified boring logs. The boring logs will show strata description, resistance to penetration of standard sampling spoons, groundwater levels and other pertinent data, [two (2) copies required].

3.1.3.2. Upon DGS approval, the Architect/Engineer shall provide the following on an as needed basis (payable by the Department:

3.1.3.2.1. Perforated pipes for water level readings.

3.1.3.2.2. Core drilling in rock, core samples and drilling logs.

3.1.3.2.3. Test pits, test caissons, test piles, load tests, bearing tests and certified records of all pertinent test data.

3.1.3.2.4. Laboratory tests of soil strata and such borings and samples as may be needed in addition to Section 3.1.3.1 above.

3.1.3.2.5. Two (2) copies of analysis and recommendations from professional soil mechanics and foundation engineer.

3.1.3.3. The Architect/Engineer shall utilize all soils data secured under Section

3.1.3.1., as an aid in determining all designs and earthwork necessary for the completion of the Project.

3.1.3.4. The scope and sequence of various phases of soil investigations under

Section 3.1.3.2. shall be established by consultations and a mutual agreement between the Architect/Engineer and DGS.

3.1.3.5. The Architect/Engineer shall provide all administrative and engineering services as needed to secure adequate soil data, including the preparation of boring location plans and specifications, supervision of boring operations, and evaluation of soil data during the progress of the borings. The Architect/Engineer shall also provide a drawing (or drawings) to include:

3.1.3.5.1. Locations of test borings and test pits.

3.1.3.5.2. Description and location of soil strata encountered in borings and test pits.

3.1.3.5.3. Record of blow counts on sampling spoons when taking soil samples.

3.1.3.5.4. Water level reading with time and date the record was taken.

3.1.3.5.5. Any other data pertinent to the construction of foundations and/or earthwork.

3.2. Hazardous Materials & Contamination:

Removal, Encapsulation, or Enclosure: When Attachments A1 and A2 call for the alteration and/or modernization of any part or all of any existing building or facility, including any replacement or improvements to HVAC and Plumbing System, the

Architect/Engineer shall prepare and furnish a report as set forth below:

3.2.1. The Architect/Engineer shall conduct an initial field check to determine whether or not asbestos-containing materials (“ACMs”), lead-based paint (“LBP”), universal waste and/or suspect liquid poly-chlorinated biphenyl (“PCB”) containing equipment in fixtures which may require special handling or disposal if removed during construction activities may be present within portions of the buildings to be demolished. Additionally, the services include an assessment to identify recognized environmental conditions (“RECs”) associated with the subject property. If findings are positive, the Architect/Engineer shall promptly contact the Program Manager to report the locations and the extent of the ACMs, LBPs, and PCBS. The

Architect/Engineer shall also furnish photographs of each element and submit a comprehensive cost estimate for removal, encapsulation, and enclosure of the ACMs, LBPs, and PCBS that shall be in accordance with the current public law and

Occupatinoal Safety and Health Administration (“OSHA”) standards and regulations.

The Architect/Engineer shall notify the Program Manager of any suspicion of hazardous materials or contamination if detected.

3.2.2. When ACMs, LBPs, and PCBS exist on the premises, the report from the

Architect/Engineer shall contain inspection photographs as follows:

Requirements for ACMs, LBPs, and PCBS Inspection Photographs:

3.2.2.1.1. Photographs shall be created digitally and reproducible in enough detail to delineate the issue.

3.2.2.1.2. Each photo shall be uniquely identified to identify the location of the issue, the name/number of the Project, the date taken, and other pertinent information as necessary.

3.3. Project Sustainability Requirements

3.3.1. LEED and Green Construction Code requirements: The Project shall be designed in such a way as to incorporate, at a minimum, LEED Gold with Net Zero

Energy and Enhanced Commissioning. Evaluation will be required to determine if the level of renovation qualifies for LEED certification; if the Project does qualify the

District will require the innovation LEED Pilot Credit – Integrative Process for Health

Promotion, green roof credits through the Department of Energy and Environment

(“DOEE”) Stormwater Retention Credit program and RiverSmart Rooftops Rewards and Rebate program), and Energy Star Certification. The Designer will be responsible for applying for and achieving Energy Star Certification and filing the DOEE

Stormwater Retention Credit and RiverSmart Rooftops registration forms. The

Designer shall also comply with the recently adopted International Green

Construction Code.

3.3.2. Energy Consumption Requirements: The project shall achieve an energy use intensity (“EUI”) of 20 units or less to meet the energy consumption goals of the

Project.

3.3.3. Solar-Readiness Requirements at a minimum: The Designer shall make the

Project solarready by running electrical conduit for future solar locations on roofs and/or facades and building steel canopies to support solar in the future in consultation with the Department’s solar owner representative. Solar panel and inverter material and labor costs shall remain outside of the designer’s scope.

3.3.4. A.2.1.1 Energy Efficient System: The Project shall be designed such that, at a minimum, all new equipment must meet the Environmental Protection Agency

(“EPA”) Energy Efficient Goals and DOEE goals for Energy Star Certification. The

A/E will be responsible for applying for and achieving Energy Star Certification and filing with DOEE and/or with any other District and/or Federal regulatory agencies.

3.3.5. A.2.1.2 Energy Consumption Requirements: The Department requires that the

Project become an energy-efficient building, and the Department requires the A/E to achieve as much energy savings as possible.

3.3.6. A.2.1.3 DC Net-zero-energy: The Architect/Engineer shall design these facilities following the DC Net-zero-energy Building Code Requirements. Chapter 14 which includes subchapters 14A and 14B of Title 6 Housing and Building Restrictions and

Regulations Green Building.

4. BASIC SERVICES:

The Architect/Engineer's basic services shall consist of all services included in and attendant to the stages as described hereinafter in this Section 4. The Architect/Engineer is responsible for providing all services necessary for a complete and integrated design of the facility specified in the Attachment A1 and A2. This may include, without limitation, all architectural, engineering, technical, interior design, administrative, and other services related to all architectural, structural, mechanical, electrical, plumbing, fire protection, life safety systems, civil engineering, interior Design, furniture, fixtures, and equipment (“FF&E”), landscape design, vertical transportation (including elevators and pneumatic tubes), IT and telecommunications, medical equipment planning, acoustical, vibration and noise, audio/visual design, lighting design, security system design, graphics/signage/wayfinding design, materials management, roofing and waterproofing, traffic and parking, hardware materials, and other elements and services as typically provided by an Architect/Engineer and its consultants for similar public safety, law enforcement and training academies projects in similar locations necessary to fully and properly complete the Project, and any and all other services identified in any other provision of this Contract as Basic Services. The Architect/Engineer recognizes, agrees, and accepts that the Department is relying upon it for the complete and total design, development, implementation, and administration of the design of the Project and each Design

Package thereof and, notwithstanding the specific listing of services contained in this Section.

4.1. Review Comments:

All DGS review comments shall be in writing, as these comments are incorporated in the documents. The Architect/Engineer shall carefully indicate the action taken. If incorporated, the word "done", "complied", or "not complied" will be written adjacent to the comment; if the comment is not acceptable to the Architect/Engineer, the

Architect/Engineer shall note that the request is "not done or not complied because [insert reason]."

During the Design Review Comments meetings in between each of the four design phases (i.e. schematic; design development; permit set; and construction documents), if the A/E response comments are not acceptable to DGS, DGS shall make note that A/E responses are not completed, incomplete, need further clarification, missing details, and/or missing drawing references of existing or newly created drawings. If the DGS design review comments continue to be unaddressed or not adequately responded to by the A/E, as solely determined by DGS, after two (2) rounds of design review comments in between each design phase, DGS shall continue making notes and documenting them in the Design Review comments log. The Architect/Engineer will bear the full responsibility and costs of responding to and fully addressing DGS's comments, including but not limited to providing supporting documents, design specifications, and design/construction drawings.

The Architect/Engineer and DGS shall discuss within ten (10) days after each review and agree on a mutually acceptable action. The final decision, in every instance, remains with

DGS. If the Architect/Engineer cannot concur, the Architect/Engineer shall modify the work following the DGS directive and then write to DGS that "the work has been done but not following his professional judgment because [insert reason]." The

Architect/Engineer shall provide (10) days after the review a back check set incorporating all comments for DGS review before proceeding with the next design.

4.2. Consultations:

In addition to these required submissions, DGS is available for consultation at any time during the Contract. DGS urges understanding and agreement throughout the job by frequent telephone, email, or in-person consultations with the DGS Program Manager.

4.3. Conferences:

The Architect/Engineer shall furnish all information and materials necessary to coordinate the Project with all agencies and DGS. The Architect/Engineer or its authorized representative shall attend all meetings arranged by other agencies or community groups or the Program Manager to obtain the necessary approval of such agencies or groups. The A/E shall furnish all information, data, and exhibits required for such meetings or reviews.

4.4. Small Scale Drawings:

The Architect/Engineer shall provide small-scale drawings of floor plans for the new additions, existing buildings, and the site along with the final submission of the contract drawings. Drawings will be 1" = 30' scale. Minimum sheet size is 11" x 17", Site plans will be drawn at a scale of 1" = 50'. Record the square foot area on each floor plan as well as the square feet area on the site plan. Submit the originals reproducible and one

(1) set of prints.

4.5. Submission Copies:

At each submission, the Architect/Engineer shall submit blue line prints and loaded computer disk (s) in quantities as detailed hereunder unless modified in Scope of Work

Attachment A1:

PHASE DISK(S) PRINTS

I. Program of Requirements (POR) Phase and Adjacent Parcel Expansion Study

(Validation) 1 set 4 sets (two full-size;

one half-size)

II. Schematic Design Phase (Validation) 1 set 4 sets (two full-size;

III. Design Development Phase 1 set 4 sets (two full-size;

IV. Construction Documents Phase 1 set 7 sets (6 full-size;

Final and Approved Permit Drawings 1 set 7 sets (6 full-size;

one half-size) Per

5.7.2

100% Issued For Construction Drawings and Specifications one half-size) Per

5.7.2

V. Bid, Construction Administration, Project Closeout Phase Project Team -

Upload

When the contemplated design of the Project is expected to involve architectural features that are likely to have impact on the use by the physically handicapped, the number of sets of prints required for submission of the Schematic and Design

Development stages will be increased by one (1) set. That is to say, three (3) sets will be required instead of the two (2) sets indicated in the chart.

4.6. Computerized Drafting:

All design drafting shall be prepared to utilize Computerized Graphic Software as the

Program Manager specifies.

5. DESIGN PHASES:

In reference to the Program of Requirements (POR) (with Appendix) by Baker Cooper dated 2009, this scope includes the following Three (3) Design Packages:

DESIGN PACKAGE A

DESIGN PACKAGE A: POR, Study/Test fit of adjacent property, Schematic Design including FF&E Drawings, Net Zero Energy Requirements and Civil Design for entire site:

a) The A/E team shall develop the Schematic Design only for the new buildings, as listed immediately below. This new design will allow the agency to properly size each of the buildings' footprints or gross square footage (“GSF”) before proceeding to the subsequent design package.

New Facility:

• Main Building 19,950 GSF

• Lot Area 62,620 GSF

• Parking Spaces 30 Spaces

The A/E team must configure the Parking design according to the final footprint of the building above.

Total Parking Spaces 30 Spaces

The Architect/Engineer shall submit the following deliverables for Design Package A:

a) Program of Requirements (POR) Phase and Adjacent Parcel Expansion Study

- including Design Criteria. Referencing the POR by Baker Cooper (Exhibit

#3), the A/E shall coordinate with DGS and FEMS to further develop and finalize the Design Criteria for each space of each building and/or area.

b) Schematic Design with Furniture, Fixtures, and Equipment (FF&E) layout

Drawings, Net Zero Energy Requirements and Civil Design for entire site.

5.1 Program of Requirements (POR) Phase (15%):

The A/E will reference the POR by Baker Cooper (See Attachment A1), and be responsible for performing a validation of the POR, and Adjacent Parcel Expansion

Study including Test fit, new site development, and programmatic test fit for the new facility at the existing site described in document Attachment A1 Scope of Work before fully developing the Construction Documents. Particular attention shall be paid to the agency’s special space requirements, IT and Communications requirements, security system requirements, and Audio/Visual system requirements.

The validation and development process will include the following tasks:

1. Project Initiation;

2. Data Verification & Collection;

3. Space Requirements Report; and

4. Blocking & Stacking.

The Pre-development scope of services includes, but is not limited to:

Development of Program of Requirements ("POR") and how those requirements could be designed and implemented on the selected site. The A/E will conduct interviews of all current staff and review of current staffing and equipment procurement plans. The POR must clearly state the minimal design standards, work adjacencies, design criteria for each space, specialized equipment specifications, and facility circulation requirements that will serve as the basis of Design for the A/E.

Deliverables:

• Preliminary Evaluation;

• Design Criteria;

• Project Program;

• Summary of Options; and

• Other items as required in the Attachments A1 and

A2

DATA VERIFICATION AND COLLECTION

The A/E team will review and analyze the existing configuration of the existing building. Information gathering will be coordinated with the assistance of the

DGS and FEMS Program Managers.

Data Verification. The A/E team will tour the existing building to document any significant as-built conditions that are not illustrated in the drawing documents provided. This effort will facilitate an accurate quantitative analysis of each floor’s existing spatial makeup.

Interviews. The A/E team will conduct sufficient interviews with the

Client-Agency management to confirm that there have been no changes to a division’s mission that will cause a change to the staffing needs captured in the

FEMS Facility POR. The interviews will also extract division-specific spatial requirements ie. Staffing matrix, special space construction, and functional requirements, supplemental HVAC, etc.

SPACE REQUIREMENTS REPORT

The A/E team will be responsible for the updating and submission of a formal Space Requirements Report, indicating justifiable space and facility requirements. The A/E team will be required to develop analyses and recommendations based on observations, collected data, and professional judgment. The A/E team will utilize information developed in the previous sections to align the space requirements with the existing configuration of the leased space under the assumption that the space will be occupied “as-is”, with alterations being limited to IT and Security requirements predominately. The Space Requirements Report will include the major sections listed below:

Narrative Text. The A/E team will summarize all pertinent data including:

• Methodology of the data collection;

• The analysis of the data, developing spatial and functional relationships by organization;

• The analysis of the data, examining above building standard spaces for structural support, mechanical systems, and special requirements.

Adjacency Study. The A/E team will provide updated functional adjacency diagrams (bubble diagrams) illustrating the overall inter-relationships among organizational components based on work, paper flow, communications, shared support, and public access. To accomplish this task, the A/E team will:

• Demonstrate by bubble or block diagram an overview of the adjacency matrix clarifying work relationships and paper flow;

• Develop an “inter” and “intra” agency adjacency matrix for the entire

Client-Agency organization

Space Standard Analysis. The A/E team will analyze the existing space configuration and compare it with FEMS space standards to determine compatibility. The Contractor shall advise if there is a significant difference in space allocation along with alteration recommendations.

Space Statistics. The A/E team will develop space statistics to support the analysis being provided. These will include projections for future agency requirements for the year 2030 and must include the data listed below.

A. Office Space and Support Space Requirements. The A/E team will summarize all the pertinent data by organizational unit to include:

• Job title;

• Number of personnel in each title/category;

• Grade Level;

• Subtotal of primary office space an required by the organization;

• Subtotal of support space required by organization;

• Circulation factor (if applicable);

• Layout factor (if applicable); and

• Total primary and support space required by organization.

B. Special Space Requirements. The A/E team will summarize all the pertinent data by organizational unit to include:

• Line-by-line listing of support requirements;

• Square footage of space required;

• Layout factor (if applicable);

• Space classification; and

• Total special space required by organization.

C. Joint Use Space Requirements. The A/E team will summarize all the pertinent data by organizational unit to include:

• Line-by-line listing of support requirements;

• Square footage of space required;

• Layout factor (if applicable);

• Space classification; and

• Total special space required by an organization.

D. Space Requirements Summary. The A/E team will provide a summary table(s) indicating all space requirements by organizational unit to include:

• A recap of all primary and support spaces including utilization rates by organization; and

• A recap of all special and storage space listed by space classification.

BLOCKING AND STACKING

The A/E team will be responsible for the updating and submission of blocking and stacking plans that illustrate the best fit of the tenant agency bureaus into the existing configuration. Proposed areas of space alterations shall be distinctively illustrated/highlighted. Development of conceptual site massing, programmatic layout and circulation drawing for the new site. Drawings should include a minimum of one (1) section of the site layout.

MINIMUM PERFORMANCE SPECIFICATIONS

The A/E team will provide an update report to serve as a guide to Offerors for the pricing and subsequent build-out of above-standard spaces. These specifications will contain information for use by the Government to evaluate the feasibility of build-out before final authorization. Performance Specifications are any additional enhancements to the base building beyond those outlined in the SFO deemed necessary by the Government and authorized by the DGS and FEMS

Program Managers for design development.

A/E team shall develop an Adjacent Parcel Expansion Study including Test Fit to assess the temporary and permanent capacity of the adjacent DC-owned property to see if it can be utilized in the schematic design.

5.2 Schematic Design Phase (35%):

The purpose of this phase is to arrive at an approved design scheme that fully addresses the program requirements and other information furnished by the Department and responds to applicable laws, codes and regulations pertaining to the use and location of the Project. This phase will prepare sufficient information for the Client to select an approach to the design and reach a documented understanding with the

Architect/Engineer regarding the Project's requirements. Further, consistent with the

Schematic Design, a complete Design Development will be prepared and presented for

Client-Agency's written approval.

The goal of Schematic Design is to evaluate the program, District Standards – including environmental considerations -- schedule, budget, and applicable laws, codes and regulations pertaining to the Project. Informed by this evaluation, alternative approaches to design and construction will be explored, and a Project Requirements document prepared for sign-off by the Client-Agency.

5.2.1 The Architect/Engineer shall prepare a preliminary evaluation of the District's Standards, program, schedule, budget for the Cost of Work, site, and the proposed procurement or delivery method and other Initial Information, each in terms of the other, to ascertain the requirements of the Project. The Architect/Engineer shall promptly notify the DGS of: (1) any inconsistencies discovered in the information; and (2) other information or consulting services that may be reasonably needed for the Project.

5.2.2 The Architect/Engineer shall present its preliminary evaluation to the DGS and shall discuss alternative approaches to the Design and construction of the Project with the DGS, including the feasibility of incorporating environmentally responsible design approaches.

The Architect/Engineer shall reach an understanding with the DGS regarding the requirements of the Project.

5.2.3 Based on the Project's requirements agreed upon with the DGS, the

Architect/Engineer shall prepare and present a preliminary design illustrating the scale and relationship of the Project components for the DGS's approval.

5.2.4 The Architect/Engineer shall consider environmentally responsible design alternatives, such as material choices, building orientation, and other considerations based on program and aesthetics, in developing a design consistent with the DGS's program, schedule, and budget for the Cost of the Work. The

Architect/Engineer shall prepare a written report discussing energy conservation measures and techniques to be employed consistent with the DGS's Standards or the Architect/Engineer's proposed variances from the DGS's Standards. Such a written report shall include an analysis of the cost savings attributable to the incorporation of such measures and techniques.

5.2.5 The Architect/Engineer shall investigate a DGS-provided agreement made between DGS and the PV array installer as there may be a timeframe for the array is required to remain in operation. The Architect/Engineer must provide an alternative design solution for the area affected.

5.2.6 Project Requirements Documents:

5.2.6.1 A group of drawings and documents manifesting the

Architect/Engineer's understanding of the Client's requirements as defined in the documents and an assessment of the context (conditions, codes, and requirements) within those requirements must be met.

5.2.6.2 The drawing size shall be variable on a reproducible medium.

5.2.7 Subject Matter:

5.2.7.1 As it relates to the Condition Assessment Report, the Architect/Engineer shall:

5.2.7.1.1 Review Condition Assessment Reports prepared by DGS and critically review and assess the findings.

5.2.7.1.2 Attend site visits to verify existing site information and data collection.

5.2.7.1.3 Provide drawings that fully describe existing conditions and locations of existing utilities.

5.2.7.1.4 Provide digital and hard copy graphic documentation of existing site conditions to include, but not be limited to photographs.

5.2.7.1.5 Identify areas that require additional investigation as it relates to structural defects and other pertinent matters that adversely affect the constructability of the Project.

5.2.7.2 Site Survey (See Section 3.1.)

5.2.7.3 Program. The programs for the facility may consist of the following:

5.2.7.3.1 Replacing and/or upgrade mechanical, electrical, and plumbing systems as needed to meet the current International

Building Code (“IBC”) and all applicable code requirements.

Replacing non-functioning and outdated equipment to improve the efficiency of the MEP systems. Determining lifecycle costs of existing and replacement MEP equipment.

5.2.7.3.2 Renovating of interior spaces that shall be in conjunction with

MEP upgrades.

5.2.7.3.3 Designing all proposed Work to be maintained by the current staff and/or similar levels of capability.

5.2.7.3.4 Ensuring that all affected areas of the building are in full

Americans with Disabilities Act (“ADA”) compliance, based on the value and extent of the Work and the code requirements. This provision shall not be construed to increase program requirements. Design tactile signage, doors and door hardware and other items as may be required.

To address the program the Architect/Engineer shall:

5.2.7.3.5 Hold Programming Meetings and conduct fact-finding

meetings with DGS, its Client Agency and other stakeholders to clarify and define programmatic requirements. Use the

"block and stacking" technique to clarify programmatic relationships.

5.2.7.3.6 The Architect/Engineer shall confirm that the programmatic and functional requirements of the facilities are met, and that the scope of the program remedies any deficiencies. All developed solutions must not hinder existing shelter programs that are to remain in place.

5.2.7.3.7 Provide Program Analyses, including defined programmatic requirements.

5.2.7.4 Code and Regulatory Requirements

5.2.7.4.1 Architect/Engineer shall provide initial Code reviews and summaries. The Architect/Engineer shall prepare a report listing all required submissions set by DOB permitting and approved by applicable oversight agencies. The

Architect/Engineer shall update the schedule to reflect any time frame duration changes resulting from this review.

5.2.7.5 UFAS/ADAAG Compliance Report

5.2.7.6 Summary of Options

5.2.7.6.1 The Architect/Engineer shall use the existing Conditions

Assessment Report and other reports to prepare a summary of strategies or approaches that successfully address the programs and reconcile the above findings.

5.2.7.7 Permit Requirements:

5.2.7.7.1 Architect/Engineer provide any necessary support or information for the General Contractor to obtain the Chapter

1 and Chapter 2 permits from DOEE prior to the installation of any boiler systems.

5.2.7.7.2 Floor plan(s), two (2) elevations, one (1) each longitudinal and transverse sections, and site plan.

5.2.7.7.3 Drawing dimensions shall be to the appropriate scale.

Minimum scale will be 1/8" = 1’-0" for plans and elevation, 1/4" = 1’-0" for sections, and 1" = 50' for the site plan (s).

North arrow and Building Identification Number (“BIN”) shall be shown on all floor and site plan (s). The sheet size is variable, but shall be adequate for a clear submission.

Approval of sheet size and bin shall be obtained from the

Program Manager prior to start of design.

5.2.7.7.4 Notes and dimensions shall be sufficient to enable the reviewer(s) to analyze the submission for conformance to the project requirement and to evaluate the quality of design.

Include tentative elevations of finish grade and each floor.

5.2.7.7.5 Material of construction shall be identified in a general manner.

5.2.7.7.6 Required egress information:

5.2.7.7.6.1 Square footage of all interior spaces.

5.2.7.7.6.2 Square footage of all interior spaces as allotted per Scope of Work Attachment A1.

5.2.7.7.6.3 Egress requirements showing calculated

population, egress flow diagram, required exit units and area classification.

5.2.7.8 Reviews:

5.2.7.8.1 This submission shall be made to DGS for review by the user, the Construction Division and the Program Manager.

Others may review for program conformance.

5.2.7.8.2 More than one (1) submission may be required before acceptanc

5.2.8 Deliverables:

5.2.8.1 Preliminary Evaluation;

5.2.8.2 Preliminary design including furniture layouts for each space;

5.2.8.3 Program of Requirements and Design Criteria for each space of each building and/or area;

5.2.8.4 Existing Conditions Report;

5.2.8.5 Site Survey;

5.2.8.6 Project Program;

5.2.8.7 Summary of Options; and

5.2.8.8 Other items as required in the Scope of Work.

DESIGN PACKAGE B

DESIGN PACKAGE B - Construction Documents for Main Building, Parking Lot, Site

Area:

New Facility

- Main Building (2-stories)

- Parking Lot (30 spaces)

-Site Area

(reference POR, via 2009 drawings).

It will include the following list of buildings:

a) Main Building 19,950 GSF

b) Parking Lot 30 Spaces

The Architect/Engineer shall submit the following deliverables for Design Phase 1:

a) Design Development Phase; and

b) Construction Documents Phase.

5.3 Design Development Phase (70%):

The goal of this phase is the preparation and approval of Design documents. The documents shall consist of architectural drawings, and 2D, 3D and digital modeling, as necessary, to fully describe a design consistent with the District's Program and address all issues stated in the Project Requirements document. It shall also include a schedule and a cost estimate. The Design documents shall be submitted for the

Client's written approval.

If required, the completed design shall be submitted as the "Concept Design" submission for preliminary design review by oversight agencies such as DOB, CFA, NCPC and Zoning/BZA.

5.3.1 Definition:

The Design Development phase consists of drawings, description of materials, area tabulations and all other graphic representations necessary to convey the Project's concept. The Architect/Engineer will schedule a pre-design conference immediately after approval of the Schematic Design Phase. The purpose is to establish both a mutual understanding of the Project and a common acceptance of the proposed engineering system(s). In-depth discussion shall require simple plans and shall develop acceptable Engineering solutions to be included within the

Construction Documents.

5.3.1.1 The drawings shall be developed from the annotated Schematic Design

Phase drawings. These drawings shall be accurate, sufficiently complete architecturally to enable an exhaustive check for conformance to the

Scope of Work. All pertinent information must be included. These documents should confirm that all items identified in the Preliminary

Report have been addressed, including but not limited to:

5.3.1.1.1 OkExisting Conditions (Site and MEP);

5.3.1.1.2 Site Survey;

5.3.1.1.2.1 Vapor Mitigation Report

The Vapor Mitigation scope includes on-site investigation and testing to evaluate subsurface vapor intrusion risks, as well as the design of an appropriate vapor mitigation system. The A/E shall perform field assessments, analyze site conditions, and develop mitigation design solutions in accordance with applicable regulatory requirements and industry standards.

5.3.1.1.2.2 Phase I Environmental Site Assessment (ESA)

The Phase I ESA shall be performed in accordance with current EPA All

Appropriate Inquiry (AAI) requirements and ASTM E1527-21 standards.

The scope shall include:

• Site reconnaissance and inspection

• Historical records review

• Regulatory database searches

• Identification of Recognized Environmental Conditions (RECs)

This effort will result in a new Phase I ESA report, including updated records review, site visit, and documentation to meet current regulatory standards. No physical sampling is included in this phase.

5.3.1.1.2.3 Soil Management Plan (SMP) & Health and Safety

Plan (HASP)

The A/E shall prepare a Soil Management Plan (SMP) and Health and

Safety Plan (HASP) to guide the handling, characterization, and disposition of soils encountered during construction activities.

These plans will:

• Establish procedures for managing potentially impacted soils

• Define worker protection measures and site safety protocols

• Outline environmental compliance requirements during earthwork

The SMP and HASP are procedural documents and differ from Hazardous

Materials Specifications, which define contractor performance requirements. The SMP and HASP will be incorporated into the contract documents to support safe and compliant construction execution.

5.3.1.1.3 Hazardous Materials

5.3.1.1.4 MEP Assessment;

5.3.1.1.5 Project Program;

5.3.1.1.6 Code/ADAAG;

5.3.1.1.7 Green/LEED GOLD, including fully completed LEED

GOLD Checklist;

5.3.1.1.8 DC Net Zero Report;

5.3.1.1.9 Summary of Options; and

5.3.1.1.10 Budget Review.

5.3.1.2 The Architect/Engineer shall schedule a pre-design conference immediately after approval of the Schematic Design Phase. The purpose is to establish both a mutual understanding of the Project and a common acceptance of the proposed engineering system(s). In-depth discussion will require simple plans and will develop acceptable Engineering solutions to be included within the Construction Documents.

5.3.1.3 The Engineering drawings prepared during Design Package A shall include information and written comments that will be sufficiently complete to portray the proposed engineering systems on sheets for each discipline. The drawings for this Phase may be prepared to a convenient and easily read scale.

5.3.2 Subject Matter:

5.3.2.1 Floor plan(s), four (4) elevations, one (1) each longitudinal and transverse sections and site plan.

5.3.2.2 Drawing dimensions shall be to the appropriate scale. Minimum scale will be 1/8" = 1’-0" for floor plans and elevations, 1/4" = 1’-0" for section, 1/2" = 1’-0" for typical wall sections, and 1' = 50" for plot plan. North-arrow will be shown on all floor and site plans(s). The sheet size is 29" x

41" (unless modified in Scope of Work Attachment A1), and must be legible, clear, and easily read.

5.3.2.3 Notes and dimensions shall be adequate for the information required.

5.3.2.4 All rooms shall be identified and sized, typical furnishing and equipment to be named and location, elevations to be developed identifying façade to include fenestration types and openings, site development, overall dimensions, approximate floor and finish grade elevations.

5.3.2.5 A description of materials in which shall be included the proposed engineering systems (structural, mechanical and electrical), materials of construction, and other information describing the Project.