Attachment_A1_-_FEMS-Engine_15-AE-Title_1_Services.pdf

District of Columbia

Department of General Services SCOPE OF WORK; Title-I Services

SCOPE OF WORK

ATTACHMENT A1

FEMS Engine House 15 2101 14th Street SE, WASHINGTON, DC

20020

DISTRICT OF COLUMBIA DEPARTMENT OF GENERAL SERVICES

PROJECT: FEMS Engine House 15 Facility

A1 TITLE-I SERVICES

1. SERVICES TO BE PERFORMED:

The selected architect/engineer (“Architect/Engineer” or “A/E”) shall provide services for three design packages, two for Title I Services and one for Title II services, with different levels of effort as described in the sections below. The A/E shall submit a cost estimate during these three design packages before the development and completion of the construction documents. Upon completion of each package, the A/E shall submit a final detailed construction cost estimate to accomplish the work for the third design package for Title II services. The A/E will be responsible for reviewing all existing documentation, interviewing key personnel, and conducting site visits and assessments as required to prepare the final documents.

2. COORDINATION TO BE PERFORMED:

The Architect/Engineer shall meet with all the appropriate regulatory agencies, including, but not limited to the Historic Preservation Office (“HPO”), the Department of Buildings

(“DOB”), the District Department of Transportation (“DDOT”), the Department of Energy and

Environment (“DOEE”), the National Planning Commission (“NCPC”), the Commission of

Fine Arts (“CFA”), DC Water, Pepco, and Washington Gas, to ascertain zoning analysis, deed restrictions and requirements, traffic study, and potential environmental considerations for compliance. Upon complying with the aforementioned requirements and satisfactorily addressing all comments in the reviews, the Architect-Engineer shall submit the final permitted documents to the Department of General Services (the “Department” or “DGS”).

SCOPE OF WORK: The Department, on behalf of the Fire and Emergency Medical Services

(“FEMS”), desires to provide engine house upgrades including to construct a new, properly sized second-story addition to an existing engine house in the District. The selected A/E shall provide design services and a roadmap with options for revitalizing the project site to created a combined facility that supports the future growth and missions of FEMS, located at 2101 14th

Street SE, Washington, DC (the “Project”).

The Project shall be performed in three (3) design packages. The A/E will assist DGS in developing the following:

• Design Package A of the Project, including validating the program of requirements and providing the Adjacent Parcel Expansion Study to include a study and test fit of adjacent property for the main building and parking lot to expand onto the adjacent

District-owned parcel (SSL-5781-0998) located directly behind Engine House 15 to provide additional capacity to include the apparatus bay, living quarters, as well as, temporary and permanent parking in schematic design for the Project.

• Design Package B will include Design Development, Construction Documents and

Project Specifications for the Main Building, Parking Lot, and Site Area developing the Construction Documents and associated project specifications, full Furniture, Fixtures, and Equipment (“FF&E”), FF&E Layout Drawings and Schedule, and initial cost estimates of the Project.

Design Package C will include Title II services, such as Bid Phase, Construction

Administration and Project Closeout which will include responding to Department of

Buildings (“DOB”) comments, issuing final drawings for bid, supporting procurement, providing CA services during construction, and ensuring project closeout deliverables.

ARCHITECT/ENGINEER TEAM

The Architect/Engineer shall provide resumes for this Project’s personnel with relevant licenses, certifications, qualifications, and past experience for the following Key Personnel and

Additional Consultants:

KEY PERSONNEL:

• Principal Architect;

• Project Architect;

• Project Designer – Fire Station Subject Expertise (minimum of 5 similarly complex projects);

• Mechanical Engineer;

• Electrical Engineer;

• Structural Engineer; and

• Civil Engineer.

The existing Engine Company No. 15 building located at 2101 14th Street in Southeast (SE)

Washington, D.C. (“the Property”) consists of a single-story concrete-framed firehouse building.

The Property is of construction type 1B and is contained upon a site of approximately 65,520 gross square feet (1.5 acres). The nearest intersection at the Property is located at V Street, Southeast.

The Property was developed in 1974 and contains a measured gross floor area of 10,577 square feet.

The Property is served by bus stops located on Good Hope Road, SE and Martin Luther King, Jr.

Avenue SE, each located approximately two blocks to the North and West respectively.

As described in Attachment A1, stormwater management is minimal and will require significant areas. The A/E shall take a strategically phased approach to the coordinated construction of the

Project to prevent any disruption or hindrance to FEMS daily operations.

A detailed and site-specific description of the General Requirements and Program of

Requirements (POR), via the 2009 drawings, is included as Attachment 1.

DESIGN PACKAGE A: POR validation and Schematic Design including Civil Design for the entire site (Title I Services):

a) The A/E team shall develop a Program of Requirements (“POR”) including

Design Criteria. Referencing the POR (via 2009 drawings) by Baker Cooper

(Attachment 1), the A/E shall coordinate with DGS and FEMS to further develop and finalize the Design Criteria for each space of each building and/or area. In addition, the A/E team shall develop an Adjacent Parcel Expansion

Study and Test Fit to assess the temporary and permanent capacity of the adjacent DC-owned property. Reference Exhibit A and B.

b) The A/E team shall develop the Schematic Design only for the new buildings, as listed immediately below. This new design will allow the agency to properly size each of the buildings' footprints or gross square footage (“GSF”) before proceeding to the subsequent design package.

New Buildings:

• Main Building (Two Stories) 19,950 GSF

• Lot Area 65,620 GSF

• Parking Lot 30 Spaces

The A/E team must reconfigure the Parking design according to the final footprint of the buildings above:

Total Minimum Exterior Parking Spaces 30 Spaces

The Architect/Engineer shall submit the following deliverables for Design Package A:

a) Validation of POR - including Design Criteria. Referencing the POR by Baker

Cooper (Attachment 1), the A/E shall coordinate with DGS and FEMS to further develop and finalize the Design Criteria for each space of the main building, Lot Area and Parking Lot.

b) Validation of Schematic Design with Furniture, Fixtures, and Equipment

(FF&E) layout Drawings, LEED Gold with Net Zero Energy and Enhanced

Commissioning and Civil Design for entire site.

c) Furniture, Fixtures, and Equipment (FF&E) layout Drawings with Schedule

A general summary description of the facility includes but is not limited to the following:

See Attachment 1, "Program of Requirements Report," for Project Specific

Requirements.

• POR by Baker Cooper from 2009.

Architect/Engineer Team is responsible for all design elements for a complete and comprehensive new facility.

It shall be the responsibility of the A/E to review all existing design documents to develop the final requirements as described in each design phase.

DESIGN PACKAGE B - Construction Documents for Main Building, Parking Lot, and

Site Area (Title I Services):

New Facility

- Main Building (2-story)

- Exterior Parking Lot (30 spaces minimum)

-Site Area

The Project will include the minimum following list of buildings to be designed:

a) Main Building 19,950 GSF

b) Lot Area 65,620 GSF

c) Exterior Parking Lot 30 Spaces

The A/E shall submit the following deliverables for Design Package B:

a) Design Development;

b) Permit Set of Construction Documents;

c) 100% Construction Documents and Specifications;

d) Furniture, Fixtures, and Equipment (FF&E) layout Drawings with Schedule;

and

e) Cost Estimates.

DESIGN PACKAGE C – Bid Phase, Construction Administration and Project

Closeout (Title II Services):

The A/E shall submit the following deliverables for Design Package C:

a. Bid Phase Deliverables:

1. Bid Set Documents (identical to 100% CDs);

2. Addenda (as required);

3. Responses to Bidder Questions / RFIs; and

4. Participation in Pre-Bid Meeting & Site Walk-Through

b. Construction Administration Deliverables:

1. Submittal Review;

2. RFI Responses;

3. Bi-Weekly Site Visits;

4. Construction Meetings;

5. Change Order Reviews; and

6. Punchlist.

c. Project Closeout Deliverables:

1. As-Built Record Documents;

2. O&M Manuals;

3. Warranties;

4. LEED & Energy Star submissions;

5. Final Commissioning Support (Enhanced Commissioning); and

6. Closeout Certification Letter.

3.1. Project Summary:

3.1.1. Agency Tenant: District of Columbia Fire and Emergency Medical Services

(“FEMS”).

3.1.2. Facility address: 2101 14th Street SE, Washington, DC 20020

3.1.3. Construction Costs: Estimated Development Costs (Main Building, Parking

Lot, Site Area): $17,500,000 to $20,000,000

3.2. DC Green Building Act: The Project shall be designed to comply with the District of

Columbia Green Building Act of 2006 (and any subsequent revisions including amendments). The District shall bear all LEED certification costs and reimburse the

Architect-Engineer for registration and interpretations/clarifications.

3.3. DC Net-zero-energy: The Architect-Engineer shall design these facilities following the

DC Net-zero-energy Building Code Requirements. Chapter 14 which includes subchapters 14A and 14B of Title 6 Housing and Building Restrictions and Regulations

Green Building

3.4. ProjectTeam: The Architect/Engineer shall provide a narrative response to the SOW regarding the approach. DGS reserves the right to change the team leader if the team leader's actions become detrimental to the schedule or the cost of the Project or do not meet the needs of the agency clients.

3.5. Cost Estimates: Cost estimates shall be developed per the Attachment A2 to the RFP requirement at each submission stage including Schematic Design, Design Development and Construction Documents while providing in hard copy and electronic file format.

The cost estimate will adhere to the Construction Specification Institute (“CSI”) format.

3.6. Project Communications: The Architect/Engineer shall be responsible for developing and implementing a communications plan for the Project, including production and distribution of status reports to stakeholders, preparation for agency meetings and presentations, and briefings to District and other government officials. The

Architect/Engineer shall develop a computer-generated rendering if applicable. All design-related scheduling shall be completed in Required Scheduling Software as determined appropriate by the Program Manager.

3.7. Bidding and Permitting Stage: The Architect/Engineer shall be responsible for obtaining any such building permits and clearances following Attachment A2 to the RFP. The

Architect/Engineer shall attend pre-bid meetings to answer questions that may arise regarding the construction documents.

3.8. Document Preparation: The final submission of required drawings shall be provided in

Computerized Graphic Software, and Specifications shall be provided electronically in

M.S. Word format.

3.8 Design Submissions: The Architect/Engineer shall make design submissions for both design phases following "Attachment-A2, Technical Requirements, and Submittal

Guide". A design submission will be due at 15%, 35%, 70%, and 90% completion for review and approval to move to the next phase. The 100% Construction Documents shall be completed in Design Package B no later than four hundred eight (408) calendar days from the date of the Contract (including DGS review days according to

Attachment A2).

3.9 Services: Title I and Title II Services shall be deemed complete once the

Architect/Engineer obtains the required building permits (building permit fees are reimbursable) and the construction contract is awarded to the General Contractor.

4. DOCUMENTS AND DATA TO BE FURNISHED BY THE DEPARTMENT OF

GENERAL SERVICES:

4.1. The Department shall provide readily available documentation for the Project, including the Site Feasibility Report. The Architect/Engineer shall visit the site and be responsible for performing a visual field verification of the actual existing conditions (see

Attachment A2 to the RFP). Any documents provided by the District that indicate the existing conditions shall be used for information purposes only.

4.2. Attachment-A2, "Technical Requirements and Submittal Guide" is made a part of the

Form of Offer Letter and Bid Form - Attachment C to the RFP.