Attachment A Statement of Work- Substance Use Disorder Treatment Services 7 10 2025.pdf

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Pretrial Services Agency for the

District of Columbia

STATEMENT OF WORK

substance use disorders Treatment services

July 2025

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Table of Contents

1.0 Introduction 3

2.0 Background 3

3.0 Objectives 3

4.0 Scope of Work 4

5.0 Period of Performance 4

5.1 Place of Performance 4

6.0 Contractor’s Responsibilities 4

7.0 Specific Tasks 5-11

8.0 Additional Required 11-12

9.0 Contractor’s Qualification/License Practice Requirements 12

10.0 Personnel: Staffing Requirements 13

11.0 Deliverables 14

12.0 Quality Assurance Surveillance Plan 14-15

13.0 Meetings 15

14.0 Special Instructions 15-18

15.0 Government Furnished Property or Information 18

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STATEMENT OF WORK

Substance Use Disorders Treatment Services

1.0 INTRODUCTION:

The Pretrial Services Agency for the District of Columbia (PSA) is an independent entity within the Court Services and Offender Supervision Agency (CSOSA) in the Executive Branch of the Federal government. PSA has served the District of Columbia for 50 years and is widely recognized as a leader in the pretrial field. PSA’s mission is to promote pretrial justice and enhance community safety.

PSA promotes community safety and return to court while honoring the constitutional presumption of innocence.

The agency plays a vital role in the District of Columbia’s criminal justice system. PSA gathers and presents information about newly arrested clients and about available release options for use by judicial officers in deciding what, if any, conditions are to be set for released clients. Additionally, PSA supervises clients released from custody during the pretrial period by monitoring their compliance with conditions of release and by helping to ensure that they appear for scheduled court hearings. PSA supervision gives the clients the opportunity to participate in a variety of pro-social interventions that decrease the likelihood of future criminal behavior. PSA was established by the National Capital Revitalization and Self- Government Improvement Act of 1997 and was certified as a federal agency under the Executive Branch in August 2000.

2.0 BACKGROUND:

PSA is mandated to provide or facilitate assessments and/or treatment services to persons ordered to undergo such services as part of their pretrial supervision. These persons may have co-occurring mental health and substance use issues and may include persons of varying backgrounds, who may be non-English speaking e.g. Spanish or have other physical impairments and/or disabilities. PSA is seeking contractor support to provide medically managed detoxification; substance use disorder and psychiatric treatment services.

Detoxification, transitional housing, and inpatient substance use disorder treatment are typically provided in residential facilities where care is monitored by 24-hour support staff. Intensive outpatient substance use disorders services are provided in the community, and sessions are typically held, at a minimum, three days a week.

3.0 OBJECTIVES:

The Pretrial Services Agency for the District of Columbia (PSA) (hereafter referred to as the Government) strategic goals focus on effectiveness of mission accomplishment, which includes solutions to enhance the supervision of clients in the community. The provision of treatment services to PSA clients supports PSA’s mission of promoting pretrial justice and enhancing community safety.

To assist in meeting this mandate, PSA is seeking contractor support services for the following medical and co-occurring behavioral health treatment services that follows the American Society of Addition Medicine

(ASAM):

1. Daily Medically Managed Intensive Inpatient Detoxification – ASAM LEVEL 4 (see Section 7.1) PSA will place an estimated 3 to 6 clients per month for a duration of 3 to 7 days

2. Spanish Speaking Intensive Outpatient Treatment – ASAM Level 2.1 (see Section 7.2) PSA will place an estimated 2 to 5 clients per month at 9 hours per week

3. Residential Treatment – ASAM Level 3.5 - Clinically Managed High Intensity Services (Adult Criteria) (Section 7.3) PSA will place an estimated 6 to 25 clients per month for 30 to 60 days

4. Transitional Housing – ASAM Level 3.1 – Clinically Managed Low Intensity Residential Treatment (see Section 7.4) PSA will place an estimated 2 to 4 clients per month for 30 to 60 days

5. Intensive Outpatient Treatment – ASAM Level 2.1 (Co-Occurring) (see Section 7.5) PSA will place an estimated 4 to 10 clients per month at 9 hours per week

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4.0 SCOPE OF WORK:

Provide treatment services for clients with co-occurring disorders or substance use disorders in accordance with all applicable District of Columbia certification standards and applicable accreditation standards.

5.0 PERIOD OF PERFORMANCE:

Base Year: September 30, 2025 through September 29, 2026 Option Year 1:

September 30, 2026 through September 29, 2027 Option Year 2:

September 30, 2027 through September 29, 2028 Option Year 3:

September 30, 2028 through September 29, 2029

Option Year 4: September 30, 2029 through September 29, 2030

5.1 PLACE OF PERFORMANCE: Place of performance will be within the DC Metropolitan area which may include from the Contractors’ location to the various treatment points as referenced below under 6.1

Note: All potential offerors must be within a 100-mile radius of the Washington, DC metropolitan area.

6.0 CONTRACTOR’S RESPONSIBILITIES:

6.1 Transportation for Clients

The contractor may be required to transport clients from their point of origin to residential treatment, and upon discharge, return the clients to the PSA office; Pretrial Service Agency (PSA) 633 Indiana Avenue, NW, Washington, DC 20004

The Contractor shall provide round trip transportation to client’s scheduled court hearings, when needed, at either D.C. Superior Court or U.S. District Court. All travel is in accordance with the Federal Travel Regulations.

Points of origin are:

• D.C. Superior Court, 500 Indiana Avenue, NW.

• U.S. District Court 333 Constitution Avenue, NW.

• PSA office, 633 Indiana Avenue, NW

• D.C. Jail, 1901 D Street SE

• D.C. DBH community mental health or substance use treatment facilities.

• CSOSA Re-Entry and Sanctions Center, 1900 Massachusetts Avenue, SE.

The Contractor may facilitate any Court or probation appointments virtually only during national/local severe health emergencies (e.g., pandemics, medical outbreaks, etc.) and only if this is acceptable to the Courts and for Pretrial/Probation matters.

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7.0 SPECIFIC TASKS:

7.1 Daily Medically Managed Intensive Inpatient Detoxification – ASAM LEVEL 4 PSA will place an estimated 3 to 6 clients per month for a duration of 3 to 7 days.

Provide enhanced detoxification services to clients that require medically managed intensive inpatient treatment on a short-term basis, between three to seven days, to stabilize in preparation for a treatment regimen.

Concurrent with their substance use disorder, some of these clients will have been prescribed psychotropic medications to treat mental illness.

The Contractor may propose ASAM Level 3.7-Withdrawal Management, Short-term Medically Monitored Intensive Withdrawal Management in lieu of ASAM Level 4, Daily Medically Managed Intensive Inpatient Detoxification.

Clients will be referred only by the Government from various PSA programs. The contractor shall place between one to four treatment placements a week by PSA officials.

The contractor shall have the ability to support co-occurring psychiatric, and substance use disorders for clients that present with other needs and conditions, including but not limited to:

• HIV disease.

• Learning and physical disability; pregnancy.

• Severe alcohol or opiate dependence.

• Hearing impaired.

• Other medical problems.

If necessary, the contractor shall administer the PPD Mantoux Tuberculin Skin Test to all PSA clients who report without documented evidence of the test within the previous six months

If the client is evaluated to be in general medical distress, the Contractor may deny admission until the client is medically stable.

The duration of the program will vary in length, between five to ten days, for each client depending on initial and ongoing assessment, treatment plan progress, program design, and available funding. The length of stay may be reduced or extended outside of this range, depending on the client’s progress in treatment and other factors.

The Contractor shall not give PSA clients permission to leave the residential facility without prior coordination and approval of the Pretrial Services Officer (PSO). Clients are permitted to participate in group therapeutic outings, such as support group meetings, without prior PSO consultation if clients are under the observation of Contractor staff at all times. All overnight trips, even if therapeutic in nature, require PSO approval.

The Contractor shall provide three (3) nutritionally balanced meals and an evening snack, seven (7) days per week.

The Contractor shall ensure that clients have access to routine and emergency medical care while in treatment at no additional cost to the Government. This section does not require the Contractor to fund such services. Contractor shall not bill the Agency for routine medical care performed by the Contractor. However, it requires that clients have reasonable access to necessary medical care while in residence.

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The Contractor is not required to get PSA approval before allowing clients to leave the facility for emergency care but must do so for routine care. Notification of emergency care shall be provided to the PSO and the PSO’s supervisor by telephone immediately and provide email notification within one (1) business day. The Contractor shall make referrals or otherwise ensure that clients are able to access necessary ancillary services.

The Contractor shall ensure that appropriate numbers of qualified clinical personnel are always on-site and accessible, 24-hours per day. Qualified clinical personnel are a licensed professional (i.e. nursing, social work, psychologist, physicians, substance use counselors, art therapist, etc.). Qualified clinical personnel must be on-site and accessible at least 16 hours each day, Monday through Friday and at least 8 hours per day on weekend days. If program does not employ clinical personnel during overnight hours, appropriate numbers of support or monitoring personnel must be on-call and available to respond telephonically and in-person if clinical issues requiring immediate attention arise. All programs must adhere to the staffing patterns that are required by appropriate state licensing bodies where the treatment program operates.

The Contractor shall provide services to support clients with co-morbid conditions and special populations to include the hearing-impaired, visually impaired, mobility-impaired clients, pregnant women, and non-English Speaking clients.

The Contractor shall transport the client from their point of origin to the Contractors facility at initial placement. Points of origin are limited to D.C. Superior Court 500 Indiana Avenue, NW; PSA 633 Indiana Avenue, NW; DC Jail 1901 D Street SE, any D.C. DBH community mental health or substance use treatment facility; CSOSA Re-Entry and Sanctions Center 1900 Massachusetts Avenue, SE; any D.C. area detoxification facility, other D.C. area residential treatment programs, or any D.C. area halfway house. The Contractor shall provide round trip transportation from the Contractors facility to the client’s court appointments at the D.C. Superior Court 500 Indiana Avenue, NW or the U.S. District Court 333 Constitution Avenue, NW. If requested, the Contractor shall transport the client from the Contractors facility to one of the above referenced locations following discharge from treatment. All transportation must include accommodation of clients who require wheelchairs, or similar devices for mobility.

The Contractor must provide written discharge summaries to the PSO and Contracting Officer Representative (COR) within 24 hours of discharge from treatment.

The contractors must notify the COR immediately and no more than 3 days in advance of an expected lapse in their ability to provide a service. They must provide a comparable solution to resume services within 3 to 5 days from the date that the service has lapsed/paused.

7.2 Spanish Speaking Intensive Outpatient Treatment:(Community Treatment Group Sessions) ASAM Level 2.1

PSA will place an estimated 2 to 5 clients per month at 9 hours per week.

The Contractor shall provide Level 2.1 Intensive Outpatient Treatment to substance use disordered and co-occurring diagnosed clients in accordance with criteria outlined in the ASAM (Fourth Edition, 2023) and relevant state certification standards.

The Clients will be referred only by the Government from various PSA programs. The Contractor shall place between one to four treatment placements a week by PSA officials.

The Contractor shall not refuse to admit clients into intensive outpatient treatment solely because they test positive for illicit substances at placement if these substances have been clinically determined not to require medical detoxification (e.g., cocaine, phencyclidine, marijuana).

If a client is evaluated to be in substance related medical or mental distress (e.g., substance induced psychosis), the Contractor may deny admission until client is medically and mentally stable.

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7.2.1 Intensive Outpatient: At a minimum, individual therapy sessions weekly, individual treatment planning and progress sessions, reporting for sessions at least three times per week for a total of at least nine hours per week of group or individual sessions. The frequency of reporting and number of sessions may decrease in the latter phases of treatment based on the treatment plan and the overall program design. The actual duration of the treatment episode shall be individualized, and progress based, but the standard duration shall be at least 12 weeks and not more than 20 weeks. The Contractor may exercise discretion in structuring these sessions on a weekly basis to fit the Programs scheduling needs.

• The Contractor shall make referrals or otherwise ensure that clients are able to access necessary ancillary services.

• The duration of the program will vary in length for each client depending on initial and ongoing assessment, treatment plan progress, program design, and available funding.

• The Contractor shall forward attendance information to the Government via email or facsimile each day clients are scheduled to attend sessions. The attendance report must include the clients scheduled to attend, those who attended, and those who failed to attend.

• The Contractor shall forward twice monthly summaries of the aggregate number of sessions attended by each referred client to the assigned PSO.

• The Contractor shall provide services to support clients with co-morbid conditions and special populations to include the hearing-impaired, visually impaired, mobility-impaired clients, pregnant woman, and non- English Speaking clients.

• Contractor shall employ Spanish speaking staff to provide immersed non-English speaking services or detailed non-English speaking services.

The Contractor should notify the COR immediately and no more than 3 days in advance of an expected lapse in their ability to provide a service. They must provide a comparable solution to resume services within 3 to 5 days from the date that the service has lapsed/paused.

7.3 Residential Treatment – ASAM Level 3.5 Clinically Managed High Intensity Services (Adult Criteria) PSA will place an estimated 6 to 25 clients per month for 30 to 60 days.

The Contractor must provide Level 3.5 clinically managed high intensity residential treatment to substance using and co-occurring diagnosed clients in accordance with criteria outlined in the ASAM (Fourth Edition, 2023) and relevant states /jurisdictional certification standards.

The Contractor must provide Level 3.2-WM clinically managed residential withdrawal management (social detox) to clients to whom this is appropriate. This service is to be provided as a component of Level 3.5 residential treatment without additional cost to the Government.

The clients will be referred only by the Government from various PSA programs. The Contractor must place between one to four treatment placements a week by PSA officials.

The Contractor must review the PSA referral packet and make a suitability determination or request for additional relevant information to PSA staff via email within two (2) business days of receipt of each referral package. When necessary, PSA staff will coordinate with the referral source to obtain additional information requested by the Contractor.

The Contractor must not refuse to admit clients for residential treatment solely because they test positive for illicit substances at placement if these substances have been clinically determined not to require medical detoxification (e.g., cocaine, phencyclidine, marijuana).

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If the client is evaluated to be in substance related medical or mental distress (e.g., substance- induced psychosis), the Contractor may deny admission until the client is medically and mentally stable.

The duration of the program will vary in length for each client depending on initial and ongoing assessment, treatment plan progress, program design, and available funding. In general, the scheduled lengths of stay will be in 30-day increments and will usually not exceed 90 days of residential treatment. However, the Contractor or Government may request the length of stay be reduced or extended outside of this range, depending on the client’s progress in treatment and other factors.

The Contractor must not give PSA clients permission to leave the residential facility without prior coordination and approval of the PSO. Clients are permitted to participate in group therapeutic outings, such as support group meetings, without prior PSO consultation if clients are under the observation of Contractor staff at all times. All overnight trips, even if therapeutic in nature, require PSO approval.

The Contractor must transport the client from the point of origin to the Contractors facility at initial placement.

Points of origin are limited to D.C. Superior Court located at 500 Indiana Avenue, NW; PSA located at 633 Indiana Avenue, NW; DC Jail 1901 D Street SE; any D.C. DBH community mental health or substance use treatment facility; CSOSA Re-Entry and Sanctions Center located at 1900 Massachusetts Avenue, SE; and any D.C. any area detoxification facility, other D.C. area residential treatment programs, or any D.C. area halfway house. The Contractor must provide round trip transportation from the Contractors facility to the client’s court appointments at the D.C. Superior Court located at 500 Indiana Avenue, NW or the D.C. District Court located at 333 Constitution Avenue, NW. If requested, the Contractor must transport the client from the Contractors facility to one of the above referenced locations following discharge from treatment. All transportation must include accommodation of clients who require wheelchairs, or similar devices for mobility.

The Contractor must provide three (3) nutritionally balanced meals and an evening snack, seven (7) days per week.

The Contractor must ensure that clients have access to routine and emergency medical care while in treatment at no additional cost to the Government. This section does not require the Contractor to fund such services.

Contractor must not bill the Agency for routine medical care performed by the Contractor.

However, it requires that clients have reasonable access to necessary medical care while in residence. The Contractor is not required to get PSA approval before allowing clients to leave the facility for emergency care but must do so for routine care. Notification of emergency care must be provided to the PSO and the PSO’s supervisor by telephone immediately and provide written notification within one (1) business day.

The Contractor must make referrals or otherwise ensure that clients are able to access necessary ancillary services.

The Contractor(s) must ensure that appropriate numbers of qualified personnel are always on-site and accessible, 24-hours per day. Qualified clinical personnel must be on-site and accessible at least 16 hours each day, Monday through Friday and at least 8 hours per day on weekend days. If program does not employ clinical personnel during overnight hours, appropriate numbers of support or monitoring personnel must be on-call and available to respond telephonically and in-person if clinical issues requiring immediate attention arise. All programs must adhere to the staffing patterns that are required by the appropriate state licensing body where the treatment program operates.

Contractor(s) must provide services to support clients with co-morbid conditions and special populations to include the hearing-impaired, visually impaired, mobility-impaired clients, pregnant woman, and non-English Speaking clients.

Contractor(s) must have the ability to provide all services in the defendant’s preferred language.

The Contractor must provide written discharge summaries to the PSO and COR within 24 hours of discharge from treatment.

The Contractor's program must meet all federal, state, and local requirements and must provide, at a minimum:

Community-based transitional and education services that promote a drug-free lifestyle; individual and group counseling sessions of at least ten (10) hours per week.

Assistance in acquiring stable, permanent employment, including assistance with obtaining GED, employment, and computer training.

Assistance in the reunification of the client with their children, family, and community.

Relapse prevention, parenting, and other educational services and training to the client and their family.

7.4 Transitional Housing - ASAM Level 3.1 Clinically Managed Low Intensity Residential Treatment PSA will place an estimated 2 to 4 clients per month for 30 to 60 days.

The Contractor must provide Level 3.1 Clinically Managed Low Intensity Residential Treatment to substance using and co-occurring diagnosed clients in accordance with criteria outlined in the ASAM (Fourth Edition, 2023) and relevant states /jurisdictional certification standards.

The clients will be referred only by the Government from various PSA programs. The Contractor shall place between one to four treatment placements a week by PSA officials.

The duration of the program will vary in length for each client depending on initial and ongoing assessment, treatment plan progress, program design, and available funding. In general, the scheduled lengths of stay will be in 30-day increments and will usually not exceed 60 days of low intensity residential treatment (transitional) treatment. However, the Contractor or Government may request the length of stay be reduced or extended outside of this range, depending on the client’s progress in treatment and other factors.

The Contractor shall provide three (3) nutritionally balanced meals and an evening snack, seven (7) days per week.

The Contractor shall transport the client from their point of origin to the Contractors facility at initial placement. Points of origin are limited to D.C. Superior Court 500 Indiana Avenue, NW; PSA 633 Indiana Avenue, NW; DC Jail; any D.C. DBH community mental health or substance use treatment facility; CSOSA Re-Entry and Sanctions Center located at 1900 Massachusetts Avenue, SE; and any D.C. area detoxification facility, other D.C. area residential treatment programs, or any D.C. area halfway house. The Contractor shall provide round trip transportation from the Contractors facility to the client’s court appointments at the D.C.

Superior Court located at 500 Indiana Avenue, NW or the D.C. District Court located at 333 Constitution Avenue, NW.

If requested, the Contractor shall transport the client from the Contractors facility to one of the above referenced locations following discharge from treatment. All transportation must include accommodation of clients who require wheelchairs, or similar devices for mobility.

Prior to the client completing the transitional program, the Contractor shall provide support services to help the client secure low-cost permanent housing.

The Contractor's program shall meet all federal, state, and local requirements and shall provide, at a minimum:

Community-based transitional and education services that promote a drug-free lifestyle; individual and group counseling sessions of at least five (5) hours per week.

Assistance in acquiring stable, permanent employment, including assistance with obtaining GED, employment, and computer training.

Assistance in the reunification of the client with their children, family, and community.

Relapse prevention, parenting, and other educational services and training to the client and their family.

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The Contractor shall provide services to support clients with co-morbid conditions and special populations to include the hearing-impaired, visually impaired, mobility-impaired clients, pregnant woman, and non-English Speaking clients.

The Contractor shall provide immersed non-English speaking services or detailed non-English speaking services.

The Contractor shall provide written discharge summaries to the PSO and COR within 24 hours of discharge from treatment.

The Contractor should notify the COR immediately and no more than 3 days in advance of an expected lapse in their ability to provide a service. They must provide a comparable solution to resume services within 3 to 5 days from the date that the service has lapsed/paused.

7.5 Intensive Outpatient Treatment - (Community Treatment Group Sessions) ASAM Level 2.1

PSA will place an estimated 4 to 10 clients per month at 9 hours per week.

The Contractor shall provide Level 2.1 Intensive Outpatient Treatment to substance using and co-occurring diagnosed clients in accordance with criteria outlined in the ASAM (Fourth Edition, 2023) and relevant state certification standards.

The clients will be referred only by the Government from various PSA programs. The Contractor shall place between one to four treatment placements a week by PSA officials.

The Contractor shall not refuse to admit clients into intensive outpatient treatment solely because they test positive for illicit substances at placement if these substances have been clinically determined not to require medical detoxification (e.g., cocaine, phencyclidine, marijuana).

If a client is evaluated to be in substance related medical or mental distress (e.g., substance induced psychosis), the Contractor may deny admission until client is medically and mentally stable.

7.5.1 Intensive Outpatient: At a minimum, weekly individual therapy, treatment planning and progress sessions, reporting for sessions at least three times per week for a total of at least nine hours per week of group or individual sessions. The frequency of reporting and number of sessions may decrease in the latter phases of treatment based on the treatment plan and the overall program design. The actual duration of the treatment episode shall be individualized, and progress based, but the standard duration shall be at least 12 weeks and not more than 20 weeks. The Contractor may exercise discretion in structuring these sessions on a weekly basis to fit the Programs scheduling needs.

The Contractor shall make referrals or otherwise ensure that clients are able to access necessary ancillary services.

The duration of the program will vary in length for each client depending on initial and ongoing assessment, treatment plan progress, program design, and available funding.

The Contractor shall forward attendance information to the Government via email each day clients are scheduled to attend sessions. The attendance report must include the clients scheduled to attend, those who attended, and those who failed to attend.

The Contractor shall forward twice monthly summaries of the aggregate number of sessions attended by each referred client to the assigned PSO.

The Contractor shall provide services to support clients with co-morbid conditions and special populations to include the hearing-impaired, visually impaired, mobility-impaired clients, pregnant woman, and non-English Speaking clients.

Contractor shall provide immersed non-English speaking services or detailed non-English speaking services.

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The contractors should notify the COR immediately and no more than 3 days in advance of an expected lapse in their ability to provide a service. They must provide a comparable solution to resume services within 3 to 5 days from the date that the service has lapsed/paused.

8.0 ADDITIONAL REQUIRED (MANDATORY)

8.1 Spanish Language and Culturally Specific Treatment: The predominant limited- English proficiency population that the Pretrial Services Agency for DC serves is Spanish speaking. The language component will consist of Spanish speaking case managers/therapists, Alcoholics Anonymous (AA) and Narcotics Anonymous (NA) meetings conducted in Spanish, group therapy conducted in Spanish, and case management services conducted in Spanish, e.g., documents, treatment plans, assessments, discharge summaries, etc. The cultural component will consist of immigration/legal assistance, family counseling, assimilation into American society/culture, separation anxiety (familial and cultural), English as a second language (ESL) and literacy instruction, job readiness, life skills, domestic violence, anger management, and gender specific groups, e.g., men's groups and women's groups. The Contractor shall provide all modalities of treatment (IOP, Residential, and Transitional Housing) that are offered in English-to-English speaking clients in Spanish to those Spanish speaking and limited-English proficient.

8.2 Medication-Assisted Treatment: Contractors that currently provide medication assisted therapies as an adjunct to psychosocial treatment may respond to this section. The medication assisted treatment slots that the Government may choose to procure are limited to those medications approved by the Federal Drug Administration (FDA) for the treatment of substance use related disorders.

To date this includes the opioid-agonist methadone, the partial opioid-agonist buprenorphine, and the opioid-antagonist naltrexone (ReVia®, Vivitrol®, and Depade®), Disulfiram (Antabuse®), and Acamprosate Calcium (Campral®).

8.3 Wellness/Holistic health focused care: Contractors who augment evidence-based practices with program components focusing on wellness/holistic health may respond to this section. Typical components of holistic care emphasize physical, nutritional, environmental, emotional, social, and spiritual and lifestyle issues. To qualify, these elements must be a substantial component of the treatment offering and the core of the treatment philosophy. Residential providers must incorporate these elements into their milieu, including meals and recreation. In all cases, staff that specialize in personal wellness and holistic health must be included as employees or on-site contractors. These specialists include health educators, nutritionists, physicians, or nurse practitioners who practice holistic medicine, and similar specialties.

8.4 Youthful African American Male (i.e., 18 to 25-year-old): Contractors who specialize in providing treatment services culturally relevant and specific to African American young adult males may respond to this section. Such services may include but are not limited to specialized interventions and staff to engage and assist this population whose presenting problems may include, in addition to substance abuse, Motivational Syndrome, street-related risky behavior (e.g., low level drug dealing, gang activity), employment problems, lack of high school diploma, teen fatherhood issues, trauma-related difficulties, and transitioning to adulthood issues.

8.5 Treatment for the Visually and Hearing Impaired: Contractors who currently provide professional treatment services to individuals with varying degrees of hearing impairment. The contractor must employ or contract with personnel skilled in American Sign Language (ASL); have mechanisms for rousing sleeping residents and alerting them to emergencies; and include media (e.g., treatment related DVDs) that include captioning or braille.

8.6 Co-Occurring Enhanced Treatment: Programs provided in accordance with ASAM (Fourth Edition, 2023), designed to treat clients who have more unstable or disabling co-occurring mental disorders in addition to their substance related disorders. In contrast to co-occurring capable services, co-occurring enhanced services place their primary focus on the integration of services for mental and substance use disorders in their staffing, services, and program contents such that both unstable substance use and mental health issues can be adequately addressed by the program.

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8.7 HIV Risk Assessment, Risk Reduction, and Referral for Counseling and Treatment: Programs designed to identify clients who are at risk for HIV and to develop a plan of action to reduce risk, including referral for counseling and/or treatment.

8.8 Substance Use Disorder Treatment for People with Cognitive Disabilities: Contractors who currently provide substance use disorder treatment services to individuals with varying degrees of cognitive disabilities may respond to this section. Programs need to demonstrate an organizational commitment to assist those with disabilities; apply specific measures to eliminate barriers (either physical or procedural) to treatment; and develop treatment plans that consider the needs and problems of people with cognitive disabilities.

8.9 Substance Use Disorder Treatment – Gender Specific Programing for Women: Contractors who currently provide gender specific treatment to adult women with substance use disorders and trauma issues.

Programs need to demonstrate an organizational commitment to assist these women and are incorporating gender-specific programing and utilizing best practices.

8.10 Virtual Learning: It is defined as a learning environment in educational technology that is a web-based platform. The virtual learning experience is enhanced with computers and/or the internet both outside and inside of a facility of an organization. The Government supports the use of virtual, as necessary. When requested by the Government, the Contractor will provide virtual learning treatment. The contractor may be requested to provide the virtual learning on-site at PSA or at an alternate off-site location as deemed appropriate by the vendor. Requests for virtual treatment learning will be determined by the government and should not be considered as an alternative to standard in-person treatment. Virtual learning will be primarily used in case of unavoidable, emergent situations as deemed by the Government. In the event it is determined virtual treatment learning will be employed, the contractor must be ready and able to provide virtual treatment learning services to our clients. The contractor must have readily available to them a platform that supports virtual learning i.e. Zoom, Free Conference Call, etc. It is incumbent upon the contractors to make certain that all their learning platforms are HIPPA compliant.

9.0. CONTRACTOR’S QUALIFICATIONS CERTIFICATIONS/LICENSE PRACTICE REQUIREMENTS

9.1 The Contractor shall ensure that the Contract support staff providing services maintain all required certification and licenses throughout the duration of this Contract for all substance use disorders facilities and treatment programs through the appropriate State or jurisdiction where the treatment program operates within the geographical location of the Washington, DC Metropolitan area. This includes the following:

• The State of Maryland, Behavioral Health Administration (BHA)

• The District of Columbia, Department of Consumer and Regulatory Affairs

• The District of Columbia, Department of Behavioral Health (DBH), Assessment and Referral Center (ARC)

• The Commonwealth of Virginia, Department of Behavioral Health and Developmental Services, Office of Substance Abuse Services (OSAS)

• The District of Columbia Department of Behavioral Health (DBH) Mental Health Rehabilitation Services (MHRS)

9.2 The Contractor shall provide the core services in the D.C. Department of Behavioral Health (DBH) Mental Health Rehabilitation Services (MHRS) Certification Standards and the D.C. Department of Behavioral Health Certification Standards for Substance Use Treatment Disorders and Recovery Providers.

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9.3 All treatment programs shall maintain accreditation by one of the following: The Joint Commission, Commission on Accreditation of Rehabilitation Facilities (CARF), or a comparable accrediting body requiring at least the minimum standards as described by The Joint Commission or CARF.

9.4 Certification/license shall be maintained throughout the contract period of performance and shall comply with any subsequent revisions or additions by the certifying authority for mental health and substance use disorders programs.

9.5 The contractor shall provide verification and ensure that all certifications are compliant and maintained. The contractor shall provide copies of all certifications/license's changes, to the Government’s COR within 30 days of the change or revision.

9.6 The Contractor shall develop or have in place policies and procedures to both detect and prevent instances of a client being in possession of contraband and use of illegal drugs or alcohol while in treatment. The fact that contraband is found on a client’s person or in their possession or that they tests positive for illegal drugs or alcohol shall not necessarily be grounds for expulsion. The Contractor shall create or have in place a graduated response/sanction regimen to address these infractions internally. All program responses/sanctions to contraband or drug and alcohol use violations shall be discussed with the PSO no later than the next business day of the infraction and before any decision is made about the clients continued participate in the program.

10.0 PERSONNEL: STAFFING REQUIREMENTS:

10.1 All Contractor personnel who handle Personally Identifiable Information (PII) must adhere to PSA’s personnel security requirements.

10.2 At minimum, contractor personnel shall possess current qualifications and certifications/licensure required by the D.C. Department of Behavioral Health (DBH) Assessment and Referral Center Standards, D.C. Department of Behavioral Health Mental Health Rehabilitation Services Standards and/or the D.C. Department of Behavioral Health Certification Standards for Substance Use Disorder Treatment and Recovery Providers

10.3 The Contractor shall have a clinical supervisor that possess at least a four-year degree and have documented experience as a clinical supervisor and must have the appropriate clinical licensure/certification to provide clinical supervision.

10.4 The Contractor’s staff shall avoid ethically inappropriate interactions, transactions or relationships with clients being treated under this contract. This should include notification to the Government of any personal relationships that might exist between the contractors (and staff) and clients. The contractor shall immediately report any improprieties or the appearance of an impropriety to the COR, as soon as possible, after the incident but not later than one business day by telephone and two business days in writing. Upon resolution of the incident, the contractor shall notify the COR of the disposition

10.5 The Contractor personnel shall possess the appropriate license/certification and training necessary to perform clinical duties as required by the D.C. Department of Behavioral Health Mental Health Rehabilitation Services Standards and/or the D.C. Department of Behavioral Health Certification Standards for Substance Use Disorder

10.6 The Contractor personnel shall possess the appropriate license/certification and training necessary to perform clinical duties as required by the D.C. Department of Behavioral Health Mental Health Rehabilitation Services Standards and/or the D.C. Department of Behavioral Health Certification Standards for Substance Use Disorder Treatment and Recovery Providers or prevailing standards in Maryland and Virginia (hereafter referred to as the relevant state certification standards). The Contractor shall provide certification documentation for review upon the request of the CO or COR.

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11.0 DELIVERABLES:

The Contractor shall forward attendance information to the Government via email each day clients are scheduled to attend sessions. The attendance report must include the clients scheduled to attend, those who attended, and those who failed to attend.

DELIVERABLE FORMAT RECIPIENT

Treatment Plans Submit via email within three (3) business days of admission. Submit to the assigned A/PSO/COR

Unusual Incident Reports Submit telephonically as soon as possible and not later than within one (1) business day and via email within two (2) business days.

Submit to the COR and assigned

A/PSO.

Notify assigned A/PSO and COR

Drug testing and program infractions Submit telephonically within one

(1) business day and via email within two (2) business days.

Submit to COR and assigned A/PSO.

Written discharge summary to include an evaluation of the client’s program performance and a recommendation regarding aftercare treatment.

Submit via email within one (1) business day prior to discharge from substance use disorders and inpatient treatment.

Submit to COR and assigned A/PSO.

Unapproved program withdrawal by the client or early treatment termination by the program.

Notify immediately telephonically and via email

Submit to COR and assigned A/PSO.

Program violations and adverse actions taken.

Submit immediately telephonically and not later than within one (1) business day and via email within two (2) business days.

Submit to COR and assigned A/PSO.

Program denial upon in-person assessment.

Submit telephonically and/or email. Submit written justification within 24-hours via email.

Submit to COR and assigned A/PSO.

Confirmation of client arrival and admittance.

Submit via email within 24-hours. Submit to the COR and assigned

A/PSO.

12.0 QUALITY ASSURANCE:

A Quality Assurance Surveillance Plan (QASP) may be incorporated into the contract. If incorporated, the Government will evaluate the Contractor's performance under this contract using the method of surveillance deemed appropriate.

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If the Contracting Officer and/or Contracting Officer's Representative reveals contract terms and/or conditions are not being met, the discrepancy will be brought to the attention of the Contractor for correction. If the Contractor fails to correct any deficiencies under the contract, the Government shall have the right to (1) require the Contractor to immediately take all the necessary steps to ensure performance of the service in conformity with the requirements of the contract, and (2) reduce the monthly fee payable under the contract by the amount to reflect the reduced value at the services performed, or (3) have the necessary work accomplished by the Government forces or other means, and reduce the Contractor's payment in the amount of the expenses incurred.

13.0 MEETINGS: The contractor shall plan to meet in person or virtually with the COR/Program Manager as needed monthly to discuss any contractor’s related matter to their performance and client management. Contractor shall provide updates as agreed upon with the COR. Meetings will be held virtually and/or at contractor site.

14.0 SPECIAL INSTRUCTIONS:

14.1 Executive Order Compliance:

The contractor agrees that its compliance in all respects with all applicable Federal anti-discrimination laws is material to the government’s payment decisions for purposes of Section 3729(b)(4) of title 31, United States Code

(EO 14173).

The contractor certifies that it does not operate any programs promoting diversity, equity and inclusion (DEI) that violate any applicable Federal anti-discrimination laws (EO 14173).

14.2 Confidential Treatment of Sensitive Information: The Contractor must guarantee strict confidentiality of the information/data that it is provided by the Government during the performance of the contract. The Government has determined that the information/data that the vendor will be provided during the performance of the contract is of a sensitive nature. The vendor and its subcontractors performing under this requirement shall not copy, release, publish, or disclose non-public Agency information to unauthorized personnel, and shall protect such information in accordance with provisions of the following laws and any other pertinent laws and regulations governing the confidentiality of such information:

• The Federal Acquisition Regulations (FAR)

• 18 U.S.C. 641 (Criminal Code: Public Money, Property or Records)

• 18 U.S.C. 1905 (Criminal Code: Disclosure of Confidential Information)

• 5 U.S.C. 552a (Privacy Act of 1974)

• Public Law 96-511 (Paperwork Reduction Act)

• Public Law 104-191, 110 Stat 1936 (HIPAA, The Health Insurance Portability and Accountability Act of

1996)

• Public Law 107-204, 116 Stat 745 (SOX, The Sarbanes-Oxley Act of 2002)

Disclosure of the information/data, in whole or in part, by the contractor can only be made after receiving prior written approval from the Contracting Officer. Whenever the contractor is uncertain with regard to the proper handling of information/data under the contract, the contractor shall obtain a written determination from the Contracting Officer.

Sensitive Information is any information, which if lost, compromised, or disclosed, could result in substantial harm, embarrassment, inconvenience, or unfairness to an individual, the Government, or the Government's interests.

Sensitive Information is subject to stricter handling requirements because of the increased risk if the data are compromised. Some categories of Sensitive Information include Financial, Medical or Health, Substance Use, Legal, Strategic and Business, Human Resources, Personally

Identifiable Information (PII), and Sensitive PII. These categories of information require appropriate protection as stand-alone information and may require additional protection in aggregate. When sending the Government information containing PII and Sensitive PII via email, you must use encrypt email. The Government when sending the contractor PII and Sensitive PII emails, will automatically be encrypted.

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14.3 Record Management: In accordance to records management policy this requirement conforms to the following pertinent laws, codes and regulations; 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

In addition:

a. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the

Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

b. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

c. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

d. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

e. The Government Agency owns the rights to all data/records produced as part of this contract.

f. The Government Agency owns the rights to all-electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract.

Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

g. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

h. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

i. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this…