Attachment A - Statement of Work.pdf

Construction Management, Inspection, Surveying, and Testing SOW

CONSTRUCTION MANAGEMENT,

INSPECTION, SURVEYING, & TESTING

(CMIST-II)

Attachment A – Statement of Work

Contents

1. Purpose

2. Facility Management

2.1 Construction Inspection

2.1.1 Qualifications

2.1.2 Functions

2.2 Construction Management

2.2.1 Qualifications

2.2.2 Functions

2.3 Facility Project Management

2.3.1 Qualifications

2.3.2 Functions

2.4 Building Management

2.4.1 Qualifications

2.4.2 Functions

2.5 Maintenance Management

2.5.1 Qualifications

2.5.2 Functions

2.6 Safety, Environmental, and Occupational Health Coordination

2.6.1 Qualifications

2.6.2 Functions

2.7 Fire Protection Support

2.7.1 Qualifications

2.7.2 Functions

2.8 High-Voltage Safety Person Support

2.8.1 Qualifications

2.8.2 Functions

2.9 Surveying

2.9.1 Qualifications

2.9.2 Functions

2.10 GMS Administration

2.10.1 Qualifications

2.10.2 Functions

2.11 GMS Design

2.11.1 Qualifications

2.11.2 Functions

3. Indefinite Delivery, Indefinite Quantity (IDIQ) Discrete Tasks

4. Program Management

5. Data and Workflow Management Systems

5.1 Maintenance

5.2 Construction and Project Management

5.3 Contract Administration System

6. Training

7. Deliverables

8. Applicable NASA Policy Documents – For Reference Only

1. Purpose The Facilities Infrastructure Division (FD) is responsible for ensuring the safety, efficiency, and sustainability of the facilities at NASA Glenn Research Center (GRC) while complying with all applicable national, state, and local laws and regulations. FD maintains compliance with regulators while operating, maintaining, updating, constructing, and demolishing facilities at Lewis Field (LF) in Cleveland, Ohio and Armstrong Test Facility (ATF) in Erie County, Ohio. This work involves the efforts of both NASA civil servants and various support service contractors. The CMIST-2 contract includes support for construction management, facility management, surveying, and life safety code compliance.

The focus of this contract is to provide these services for FD by managing construction projects and maintenance tasks from the initial concept through completion. This including requirements development, design, construction, commissioning, activation, and turnover. New construction or major modification and repair projects are awarded through a competitive procurement process to a pre-selected group of contractors. These types of projects are managed through the Facilities Project Management Branch (FDP) within FD. Meanwhile, routine and periodic maintenance and testing activities are performed through several onsite maintenance contracts. These tasks are managed through the Maintenance Management Branch (FDO) within FD. This contract provides support for these construction and maintenance activities. In each of the roles described below, the contractor shall serve as a technical representative on behalf of the Government or as an independent third party providing the specified services.

This statement of work (SOW) includes base services and potential Indefinite Delivery / Indefinite Quantity (IDIQ) services. Although specific IDIQ sections exist within this SOW to define additional services that may be ordered on an as needed basis, IDIQ services can include any items mentioned in this SOW. IDIQ work shall be accomplished by the issuance of discrete task orders. IDIQ requirements are defined as non-recurring, one-time, non-routine activities of a temporary nature. This work may include tasks performed at or in support of GRC, any other NASA Center, and NASA Headquarters. The contractor will be required to have an adequate combination of work experience, education, training, and certifications to perform assigned tasks.

The Contractor shall provide the resources to fully meet the requirements of this SOW while complying with all applicable laws, regulations, policies, executive orders, and best practices.

2. Facility Management The below sections detail a group of job roles that are required to support these construction projects and maintenance tasks that shall be included within the Base Services of this contract. These roles are performed by both Civil Servants (CS) and support service contractors. The CMIST-2 contract will provide the support service contractors to augment the CS staff. IDIQ tasks will be issued to support specific, non-reoccurring effort efforts consistent with the functions described in this statement of work.

2.1 Construction Inspection

Construction Inspection includes field monitoring, observation, inspection, and documentation of the day-to-day construction activities at the jobsite. This function includes frequent monitoring and inspection of construction field work to verify that it meets the requirements of the project documents, drawings, and specifications with respect to location, details of work, quality of materials, and workmanship.

The Construction Inspector shall ensure that in-place construction reflects the work required by the plans, specifications and contract documents. The inspector shall have the technical experience and knowledge to review, inspect, and advise the CM/PM on the acceptability of the construction contractor's workmanship, equipment installation, and operational performance.

GRC requires that construction contractors are monitored at all times while working on site. The Construction Inspector, in conjunction with the Construction Manager, shall provide this oversight. The typical construction contract working hours for GRC are Monday through Friday, from 7:00am to 3:30pm. The CMIST-2 contractor shall ensure that the necessary level of support is available to oversee on-site construction activity during these times as well as outside of this typical schedule (nights, weekends, and government holidays).

2.1.1 Qualifications

All employees performing the function of Construction Inspection (CI) shall meet the following minimum qualifications:

• High School Diploma (or equivalent)

• Trade or vocational school background is preferred

• Able to read and understand construction drawings and specifications

• Communication skills with broad range of project stakeholders (construction contractors, engineers, facility managers, etc.)

• Broad experience in various construction trades or extensive expertise in a specialized trade relevant to work commonly performed at GRC such as low voltage/high voltage electrical, HVAC, plumbing, carpentry and masonry, civil site work, controls, and welding

• Computer skills, including the use of Microsoft Office and SharePoint

• Completion of OSHA 30 Hour training for Construction Safety and Health is preferred

2.1.2 Functions

Construction Inspection functions shall include:

1) Observe the safety, progress, and quality of the required work as necessary to determine compliance with the terms of the contract documents and provide recommendations for corrective actions.

2) Monitor the project schedule by comparing actual progress against the approved planned progress, and provide recommendations for corrective measures to the CM/PM.

3) Consider and evaluate the construction contractor's suggestions, value engineering proposal or proposed variances/recommendations and submit recommendations to the CM/PM.

4) Participate in progress meetings as directed by the CM/PM.

5) Observe all tests performed as required by the contract documents. Document and provide, to the

CM or appropriate parties, all test results and perform evaluations as to the procedures observed and the results obtained.

6) Document and maintain a daily inspection record of the construction contractors time and activities related to the project, weather conditions, nature and location of work being performed, progress photos, observed safety violations and corrective measures taken, construction document interpretations given to the construction contractor superintendent, any other specific observations.

7) Records any event or occurrence of work that might result in a request for equitable adjustment or future claim for adjustment in contract price or contract extension.

8) Utilize the digital construction management platform, currently Microsoft SharePoint, to organize and track project files, construction submittals, daily work logs, meeting minutes, photos, test reports, and other information.

9) Maintain project documents in an orderly manner. Files/records shall include contract documents and supplemental documents to the contract, clarifications, submittals, test reports, and names and addresses of all construction contractors, its approved subcontractors and principal material suppliers.

10) Report any incidents involving the construction contractor's non-compliance with applicable OSHA standards, the GRC Safety Manual, and the construction contractor's approved Safety and Health Plan. All observed Safety hazards and/or violations shall be brought to the immediate attention of the construction contractor, the CM and the PM. If the hazard and/or violation should pose a serious or imminent danger to personnel, the inspector shall have the authority to direct the construction contractor to cease the event or work.

11) Inspect all delivered materials and verify its accuracy in accordance with contract documents and approved submittals.

12) If applicable, travel to supplier and manufacturer locations off site to perform material and equipment inspections.

13) Track and provide documentation to the construction contractor to allow the delivery and removal of materials, waste, and equipment from GRC.

14) Assist the CM in coordinating systems outages.

15) Monitor that the construction contractor is maintaining a set of "red-lined" drawings to reflect the

“as-built” conditions. The “as-built” drawings shall also reflect all formalized changed conditions and work by others as required.

16) Assist the Government in preparing for negotiations of approved changes, new work modifications, claim denial, dispute resolution, final decision making, and related activities.

17) Assist the CM in pre-final and final inspection of the work. Assist the CM in the preparation of a detailed punch list and verify that all punch list items have been completed prior to recommending that final payment be processed.

2.2 Construction Management

Construction Management includes the day-to-day coordination and communication between the construction contractor and the Facility Project Manager and includes the monitoring of overall construction progress and contract performance by the construction contractor. Construction Management may also include the functions identified under the category of Construction Inspection on certain projects when this functional area is not staffed by another employee.

GRC requires that construction contractors are monitored at all times while working on site. The Construction Inspector, in conjunction with the Construction Manager, shall provide this oversight. The typical construction contract working hours for GRC are Monday through Friday, from 7:00am to 3:30pm. The CMIST-2 contractor shall ensure that the necessary level of support is available to oversee on-site construction activity during these times as well as outside of this typical schedule (nights, weekends, and government holidays).

2.2.1 Qualifications

All employees performing the function of Construction Management shall meet the following minimum qualifications:

• Associate degree in a related field or a minimum of 5 Years’ relevant construction oversight, management, or field experience dealing with projects ranging from $10,000 to $25M in a campus or Government setting (fewer years of experience can be considered if candidate possesses additional education, certifications, or specialized experience)

• Able to read and understand construction drawings and specifications

• Strong interpersonal skills and effective communication skills with broad range of project stakeholders (construction contractors, engineers, facility managers, etc.)

• Knowledge of building codes and industry standards

• Broad experience in various construction trades or extensive expertise in a specialized trade relevant to work commonly performed at GRC such as low voltage/high voltage electrical, HVAC, plumbing, carpentry and masonry, civil site work, controls, and welding

• Completion of OSHA 30 Hour Construction Safety and Health training is preferred

2.2.2 Functions

Construction Management (CM) functions shall include:

1) Maintain organized files containing all emails, design clarifications, meeting minutes, or any other material that relates to impacts to the project’s cost, schedule, or scope.

2) Utilize the digital construction management platform, currently Microsoft SharePoint, to organize and track project files, construction submittals, daily work logs, meeting minutes, photos, test reports, and other information.

3) Provide support to the PM in reviewing construction cost estimates for errors and omissions

4) During the design phase, conduct reviews of the design and bid documents and provide recommendations, assist in the development of a detailed implementation plan and schedule and conduct constructability reviews with the project manager and design team.

5) During the contract acquisition phase, support the PM in conducting the project site showing (or if needed, lead the project site showing) and assist in addressing construction-related pre-bid questions.

6) Following construction contract award, schedule and conduct a Pre-Construction Conference with the prime construction contractor, subcontractors and NASA organizations involved in the project implementation.

7) Lead weekly construction progress meetings and provide written meeting minutes to document current status, issues, schedule, upcoming work, and action items.

8) Participate in other meetings related to construction activities including planning, area clearances, issue resolution, incident reporting, and partnering.

9) Ensure that the construction contractor complies with the defined statement of work or specifications included in the contract. Assist the construction contractor and NASA personnel in interpreting technical requirements of the contract scope of work or specifications.

10) Monitor and document contract performance and reports all problems related to performance to the Project Manager.

11) Monitor jobsite safety and report any non-compliance with all applicable OSHA and GRC safety, environmental and occupational health requirements. Coordinate all necessary NASA permits, isolation Work Orders, area clearances, waste manifests, and paperwork for removal of construction contractor-owned property and equipment.

12) Schedule and coordinate system outages and draft correspondence necessary to communicate effectively with the GRC Center personnel of project implications and impacts (e.g., Road Closure Memorandum, Area clearances, etc.)

13) If applicable, travel to supplier and manufacturer locations off site to perform material and equipment inspections.

14) Ensure that the construction contractor is maintaining a set of "red-lined" drawings to reflect the “as-built” conditions. The “as-built” drawings shall also reflect all formalized changed conditions and work by others as required. Inspect the construction contractor’s “red-lined” documents on a regular basis throughout the project.

15) Assist the PM in the review of progress payment requests, change order requests, schedule, and LEED documentation.

16) Promptly report suspected violations of the wage provisions in the Davis-Bacon Act in writing to the Project Manager.

17) Conduct periodic inspections and capture pictures of Government owned equipment and property to ensure that no damage has occurred.

18) Provide recommendations and justifications to the PM regarding changes in the scope or technical provisions of the contract. The CM is not authorized to make any changes in the statement of work or specifications, or duties of the parties as stated in the contract.

19) Perform/oversee the inspection of completed work and services.

20) Coordinate the timely commissioning, acceptance and turnover of systems or equipment from the construction contractor to the Government.

21) Maintain a “punch list” of issues to be addressed and ensure that all punch list items are closed prior to project acceptance. Coordinate the pre-final and final site inspections. Assist the PM in the sign-off and acceptance of the project through internal NASA organizations.

22) After completion of the work, notify the Project Manager when the construction contractor has met all terms of the contract and make any appropriate recommendations.

2.3 Facility Project Management

Facility Project Management includes supporting the facilities project life cycle through the following phases: concept, requirements, design, acquisition, construction, activation, and closeout. The role of Facility Project Management includes responsibility for delivering a complete design or construction project through the management of cost, schedule, and scope while working with interdisciplinary teams and stakeholders.

2.3.1 Qualifications

All employees performing the function of Facility Project Management shall meet the following minimum qualifications:

• Bachelor of Science degree in an engineering field from an accredited program or equivalent education or a minimum of 5 Years’ relevant construction project management, construction management, or field experience dealing with projects ranging from $10,000 to $25M in a campus or Government setting

• Knowledge of Federal Government contracting is preferred.

• Leadership in Energy and Environmental Design (LEED) accreditation and professional registration is preferred.

2.3.2 Functions

Facility Project Management (PM) functions shall include:

1) Serve as the primary interface with project’s customer.

2) Lead multidisciplinary project teams consisting of in-house or external architects and engineers and

GRC stakeholders including Systems Managers, Pressure Systems Office, Environmental Management Office, Office of Protective Service and the Safety and Health Division.

3) Develop requirements from all project stakeholders and prepare the Project Requirements Document.

4) Perform oversight on in-house and external Architectural and Engineering tasks, develop Statements of Work and oversees progress and contract execution.

5) Assist the Architect/Engineer and the COR in interpreting technical requirements of the contract work scope.

6) Ensure that the design team documents all changes to existing facilities through the Adept drawing management software and Facility Change Request process.

7) Ensure Integrated Design Reviews (IDRs) and Project Definition Rating Index (PDRI) are performed

8) Lead the development of the Project Implementation Plan.

9) Coordinate and draft documents necessary for evaluating impacts and risks to safety, health, environmental and cultural resources.

10) Ensure that an accurate and independent Government cost estimate is generated for every construction project and contract modification.

11) Coordinate with CO and COR on a construction contract acquisition plan.

12) Develop Requests for Proposal (RFP) acquisitions, works with the CO & COR to establish proposal rating criteria.

13) Participate and assist in the Pre-Bid Conference and/or Construction Site Showing.

14) Attend construction progress meetings and the Pre-Construction meeting.

15) Manage the project budget and schedule.

16) Manage submittal review and approval.

17) If applicable, travel to supplier and manufacturer locations off site to perform material and equipment inspections.

18) Manage Requests for Information (RFI) and coordinate responses.

19) Provide technical insight and consultation to the project’s Contracting Officer’s Representative

(COR).

20) Review payment requests and make recommendation of payment.

21) Promptly report suspected violations of the wage provisions in the Davis-Bacon Act in writing to the

Contracting Officer’s Representative (COR).

22) Manage issue resolution and prepare and maintain all necessary documentation for contract change orders.

23) Coordinate the change management process including the tracking and documentation of anything that differs from the contract documents or Implementation Plan.

24) Coordinate with the Construction Manager in resolving project coordination and implementation issues.

25) Assist in documenting incidents and accidents on project site, including recommending follow up actions and lessons learned.

26) Ensure coordination and documentation required with other NASA organizations (including Pressure Systems Office, Environmental Management Office, Office of Protective Service and the Safety and Health Division).

27) Receive and evaluate construction proposals and change orders.

28) Regularly update the electronic project management database, currently through Microsoft

SharePoint, to ensure each assigned project has the most recent financial information, milestone dates, issue awareness and comments documented.

29) Lead the activation planning, project turnover, and commissioning process.

30) Ensure the sign-off and acceptance of the project through internal NASA organizations.

31) Complete close-out documentation (includes construction contractor evaluation). Ensure project close-out documents (including as-built drawings, new equipment lists, O&M’s, and warranties) are reviewed for accuracy and submitted for incorporation in NASA’s record documents.

32) Conduct project reporting to management including project accomplishments and lessons learned.

33) Ensure coordination of LEED aspects with all relevant parties and attend regularly scheduled project

LEED progress meetings.

34) Document and communicate project issues requiring upper management involvement.

35) Prepare/conduct a Construction Closeout Meeting, to document the project accomplishments and lessons learned.

2.4 Building Management

Civil Servants and Support Service Contractors perform the role of Building Managers. The CMIST-2 contract will provide an augmentation to the Civil Servant staff to perform this role. The Building Manager will provide assistance to the Facility Project Management construction and maintenance teams. The CMIST-2 Contractor Employee (as Building Manager) will relay problems to the appropriate Construction Manager (CM), Maintenance Contracting Officer Representative (COR), Facilities Manager (FM), Systems Manager (SM) or Facilities Operations Specialist (FOS), monitor the status of maintenance Trouble Calls, and expedite the correction of Safety Violations. The Building Manager will ensure that any changes, planned activities or general information regarding the building is effectively communicated to all building occupants. The role of Building Manager also involves serving as a Facilities Infrastructure Division point of contact, available to receive and respond to building occupant concerns. Skill in communication and organization is essential for this position.

The buildings managed are used primarily for engineering or research. Assignments will include office buildings and may include buildings with specialized structures or equipment such as wind tunnels, vacuum chambers, test stands, laboratories, process system equipment, steam and chilled water plants, machine shops, and other institutional assets.

The typical Building Management contract working hours for GRC are 8 ½ hours per day, which includes a ½ hour lunch, Monday through Friday. The Building Manager must be available during GRC core hours, which are currently 9:30AM – 2:30PM. The Building Manager may occasionally receive phone calls after-hours in the event of an emergency.

2.4.1 Qualifications

All employees performing the function of Building Manager shall meet the following minimum qualifications:

• A minimum of 5 years of prior work experience in: construction, maintenance, operations, manufacturing, testing or research projects in a campus or federal Government environment

• Strong interpersonal skills, effective communication skills and excellent coordination experience with broad range of facility stakeholders (occupants, maintenance, operations or construction contractors, engineers, facility managers, etc.)

• Ability to visit and monitor the physical condition of the building, systems and equipment, noticing those conditions in need attention, and communicating these conditions to others

• Computer skills including the use of Microsoft Office and web-based databases similar to SharePoint and MAXIMO

2.4.2 Functions

Building Management (BM) functions shall include:

1) Provide general oversight and awareness of maintenance, operations, and repair and construction activities within assigned buildings. Observe and note all contractor work activities.

2) Provide accurate and timely communications internally within the Facilities Division (with CM, COR, FOS, FM, SM and others) and externally with Occupants and customers.

3) Coordinate system outages and communicate details and schedules to Occupants and stakeholders on implications and impacts (e.g., Road Closure Memorandum, Area clearances, etc.)

4) Actively participate in the planning and communication of Facility Change Requests and Area Clearances for building service interruptions.

5) Participate in planning activities toward construction tasks, maintenance work, and future new building or building rehabilitation projects.

6) Periodically visit all assigned building spaces. (On an average of 2 to 3 times a week depending upon the type of space).

7) Monitor Maintenance Trouble Call Work Orders within the MAXIMO database and provide status updates to requesting organizations. Answer questions and ensure that issues are resolved and that Trouble Call work is completed.

8) Monitor Maintenance Trouble Calls for timeliness (completed within 21 days), status (active vs.

ready to close) and assist the FOS in tracking and reducing the number of ready to close tasks.

Provide surveillance information to the Maintenance Contract’s Contracting Officer Representative (COR) for contract performance.

9) Monitor the physical condition of the building, systems, and equipment, noting those conditions in need attention, and communicating these conditions to the appropriate Systems Manager, Facility Manager, or FOS.

10) Serve as the primary interface with Occupants in their assigned buildings, ensuring that space and building service needs are met.

11) Respond to complaints or concerns raised by Occupants related to building services. Explain process steps and schedule expectations, keeping Occupants informed on task status.

12) Participate in safety inspections, monitor the progress of the corrective work, verify that the violation is corrected, notify the safety inspector for re-inspection, and track the violation until it is closed within the database. Whenever Safety Violations cannot be corrected quickly, prepare and submit a Corrective Action Plan.

13) Work to keep means of egress clear within building corridors and stairways. Work to keep items from being stored in equipment rooms.

14) Promote building occupant safety through communication of evacuation procedures, safety policies and security protections.

15) Report incidents and accidents on project sites, initiating Facility Incident Notifications (FINS) and recommending follow up actions and lessons learned.

16) Collaborate with the Environmental Management Branch and Safety and Health Division to identify and correct environmental or health hazards.

17) Communicate to link customers who need access to locked rooms with the appropriate Office of Protective Services (OPS) access process. Provide available building information to OPS for their security assessments as requested.

18) May be called upon in the future to serve as a building’s Facility Security Manager to monitor, approve and control access to buildings, and to lead the development of Facility Security Plans for institutional buildings.

19) Attend weekly Building Manager team meetings and meetings related to assigned buildings or Occupants.

20) Maintain organized files containing all emails, design clarifications, meeting minutes, or any other material that relates to impacts to their buildings, Occupants or building rehabilitation projects.

21) Regularly log into GRC's database of record for floor plans and space utilization, currently Archibus, and reports any data anomalies associated with assigned buildings and structures to the GRC Facilities Utilization Officer and/or the GRC Space Management Committee. This includes space identification anomalies (office, laboratory, conference room, etc.), floor plan anomalies, etc.

22) Prompt/remind FD Staff to update floor plan drawings or system drawings whenever changes are made in buildings.

23) Provide assistance to Space Management Representatives during their planning for organizational moves of staff offices.

24) Conduct miscellaneous studies/surveys as requested, relating to building features, systems, operation, etc.

25) Provide recommendations to improve building management and maintenance management programs, policies, and procedures.

2.5 Maintenance Management

Civil Servants and Support Service Contractors perform the role of Maintenance Managers, referred to at GRC as Facility Operations Specialists (FOS). The CMIST-2 contract will provide an augmentation to the CS staff to perform this role. The FOS will provide assistance to the maintenance team and maintenance program manager in the oversight and verification of maintenance tasks. The FOS will relay problems to the appropriate Construction Manager (CM), Maintenance Contracting Officer Representative (COR), Facilities Manager (FM), Systems Manager (SM), monitor the status of maintenance service requests, and expedite the correction of Safety Violations. The FOS will have daily communications with the onsite maintenance contractor to discuss task status, priorities, and upcoming tasks and system outages. The FOS will participate in bi-weekly (twice a week) area clearance / isolation planning meetings and communicate any planned impacts to occupants through building managers.

2.5.1 Qualifications

All employees performing the function of Maintenance Manager shall meet the following minimum qualifications:

• Associate degree in a related field, or 5 years of prior work experience in: construction, maintenance, operations, manufacturing, testing or research projects in a campus setting

• Strong interpersonal skills, effective communication skills and excellent coordination experience with broad range of facility stakeholders (occupants, maintenance, operations or construction contractors, engineers, facility managers, etc.)

• Ability to visit and monitor the physical condition of the building, systems, and equipment, noticing those conditions in need attention, and communicating these conditions to Others

• Computer skills including the use of Microsoft Office and web-based databases similar to SharePoint and MAXIMO

2.5.2 Functions

Maintenance Management functions shall include:

1) Quality Assurance and oversight of the Institutional Facility Maintenance Contractor’s work.

2) Task definition: Work with the Systems Manager and other stakeholders to clearly define the scope of work for replacement of obsolete equipment and Service Requests work as required.

3) Task tracking: Use Maximo to track the status of all ongoing work. Upon request, provide pre-established reports on task status and status updates.

4) Task evaluation: Provide completion status for maintenance activities.

5) Task communications: Communicate with the Building Mangers regarding all work on-going within their respective buildings. Participate in the Area Clearance Process. Communicate with System Managers regarding all technical matters associated with a given task.

6) Aid Energy and Maintenance Program Managers to develop commissioning guidelines, statements of work, and quality assurance of the commissioning program.

7) Aid in refinement and development of Condition/Continuous Based Monitoring systems such as building automation and equipment control systems along with monitoring, metering, and trending review, development, implementation, and quality assurance.

2.6 Safety, Environmental, and Occupational Health Coordination Safety, Environmental and Occupational Health Coordination services are required to support Facilities Division in design and construction tasks. This support shall involve safety, environmental and occupational health responsibilities on both large and small facility and/or system projects from conception to completion. Services provided will ensure that occupational health requirements are identified in the concept and requirements phases, incorporated into the facility design and acquisition phases, and implemented in the facility construction and closeout phases.

2.6.1 Qualifications

All employees performing the function of Safety, Environmental, and Occupational Health Coordination shall meet the following minimum qualifications:

• A minimum of 5 years’ experience as an Occupational Health and Safety Professional

• Completed OSHA 30-Hour General Industry Safety training course

• Completed OSHA 40-Hour Hazardous Waste Operations and Emergency Response training course and maintain certification

• Qualified as a Fall Protection Competent Person

• Working knowledge of Electrical Safety, Machine Guarding, Cryogenics Safety, Construction

Safety, Laboratory and Local Exhaust Ventilation Function and Safety, Indoor Environmental Quality Awareness, Lock Out/Tag Out, Respiratory Protection, Hearing Protection, Personal Protective Equipment (PPE), Confined Space Entry, Trenching and Excavation and Environmental Regulations

• Experience solving safety, environmental, and occupational health issues

2.6.2 Functions

Safety, Environmental, and Occupational Health Support functions shall include:

1) Aid in the development of construction contractor site specific Health and Safety Plans (HASP).

Monitor status and ensure progress of HASP submittals through the review cycle via an electronic tracking system.

2) Serve as project interface between the Facilities Division, Safety and Health Division and Environmental Management Office.

3) Interact with design engineering professionals providing input on conceptual approach, design solutions, and construction implementation processes and procedures.

4) Assist in the preparation of environmental checklists and coordinates reviews to ensure Environmental Compliance and Facility Historic Preservation requirements are incorporated into project documents. Assists the Environmental Management Office in ensuring that all projects have appropriate National Environmental Protection Act (NEPA) documentation on file.

5) Review Facility Concept Studies to determine if proposed scope requires further environmental study. Identify the need for sampling, initiates, and coordinates the sampling activities, and incorporate the results into the design documents.

6) Ensure Federal, State, and local environmental regulations, Presidential Executive Orders, policies and guidance are incorporated in the design documents.

7) Review and amend Project Requirements Documents to ensure safety and environmental compliance and occupational health issues are adequately captured.

8) Identify any unique environmental or occupational health issues which need to be addressed and highlighted in the project specifications.

9) Review and amend project specifications to ensure safety, environmental compliance and occupational health requirements are included and adequately described.

10) Review design submittals, typically at the 30%, 60% and 90% completion milestones for conformance to defined safety, health and environmental requirements.

11) Review design submittals with Safety and Health Division and Environmental Division personnel and provide their input to the FD Team or Architect-Engineering (A-E) Firm.

12) Ensure designs can be constructed without adverse impact to the environment or to the health of workers involved. Identify any unique safety, environmental or occupational health issues that need to be communicated to the construction contractor and highlighted in the project specifications.

13) Ensure that safety, environmental and occupational health interests are adequately addressed into facility and system designs.

14) Develop drawings and specifications in accordance with established laws, regulations and NASA policies, to clearly document and convey requirements to potential construction contractors.

15) Address safety, environmental and occupational health issues at construction-sites.

16) Consult with project engineers on field issues and material/equipment submittals.

17) Participate in construction-site showings and pre-construction conferences as needed.

18) Participate in the project turnover & acceptance process and attend scheduled “walkthroughs”.

19) Participate in project closeout meetings to ensure any post-construction mitigation and monitoring is completed. A mitigation and monitoring report must be developed and submitted, if required.

20) Develop and consult on organizational and contractual policies, procedures, work instructions, Federal, State, and local environmental regulations, Presidential Executive Orders, NASA policy, and the Glenn Safety Manual (GSM) and the GRC Environmental Programs Manual (GEPM).

21) Interpret and clarify applicable laws, regulations, and Center policies in coordination with the Safety and Health Division and Environmental Division.

22) Actively work to improve organizational communication and teamwork.

23) Track and assist with the resolution of internal and external facility safety, environmental and occupational health violations or findings.

2.7 Fire Protection Support

Provide support to the Facilities Infrastructure Division for Fire Protection and Life Safety. Services provided will ensure that NFPA and Life Safety Codes and standards are identified and addressed in the concept and requirement phases, incorporated into the facility design and acquisition phases, and implemented in the facility construction.

2.7.1 Qualifications

All employees performing the function of Fire Protection Support shall meet the following minimum qualifications:

• Registered professional engineer who has passed the fire protection engineering written examination administered by the National Council of Examiners for Engineering and Surveying (NCEES) and has a minimum of 5 years of work experience directly related to fire safety, building safety, life safety, and related code compliance.

• Completed OSHA 30-Hour General Industry Safety training course

• Completed OSHA 40-Hour Hazardous Waste Operations and Emergency Response training course and maintains certification

• Experience performing plan reviews against the applicable model codes, state building and fire codes, and NASA policy and guidance document

• Ability to oversee and evaluate performance testing of required fire protection systems for repairs, periodic maintenance, and new system installations, and in auditing the periodic inspection testing and maintenance of these systems

• Working knowledge of Emergency Preparedness Plans, Continuity of Operations Plans and emergency responses

• Ability to perform as Safety and Health Officer or Facility Liaison during emergency responses

• Experience performing construction-site inspections and reviewing of construction contractor site specific health and safety plans

2.7.2 Functions

Fire Protection Support functions shall include:

1) Provide direct support to FD for Fire Protection and Life Safety.

2) Provide in house design support and guidance to Facilities Engineering for life safety and means of egress systems, fire control and suppression systems, fire detection and alarm systems, building tenability systems, building fire resistance, electrical systems, lightning protection systems, gas detection systems, and other building systems and facility infrastructure relating to fire hazards in the workplace.

3) Perform design reviews and ensure compliance with international, state and local building and fire codes, and NASA policy and guidance documents.

4) Evaluate the performance testing of facility systems and equipment for repair and new system installations.

5) Work experience directly related to fire safety, building safety, life safety, and related code compliance including multi-faceted experience with significant work in hazardous materials control, manual fire response and suppression, facility loss prevention control practices, ignition source controls, inspection, testing, and maintenance of protective systems, fire investigation procedures, and related fire prevention best practices.

6) Provide support to those responsible for addressing facility safety concerns of building occupants and Safety Professionals.

7) Assist with Emergency Preparedness Plan (EPP) and Continuity of Operations Plan (COOP) reviews.

8) Review and inspect completed construction and maintenance tasks prior to turnover and issuance of beneficial occupancy.

9) Support the FD Work Order Team by participating in onsite inspections and evaluations in order to define and incorporate applicable building code and fire/life safety requirement.

10) Provide review and monthly reporting of overdue inspection findings within the System for Tracking

Audits/Assessments and Reviews (STAR) to FD.

2.8 High-Voltage Safety Person Support

Provide safety person support to the Facilities Division for High-Voltage (HV) Electrical Distribution work.

Services provided will ensure that HV electrical work is performed in safe manner consistent with GRC, NFPA, ANSI/IEEE, and OSHA Life Safety Codes and standards. At GRC, a HV Safety Person understands the equipment/system on/around which work tasks are being performed, and who monitors entry into and activity on or around, high voltage electrical equipment or locked and/or fenced HV areas. All electrical or non-electrical work tasks performed on, and in some case – near, institutional high voltage (greater than 600V) electrical equipment throughout the HV system at GRC Lewis Field requires a GRC High Voltage Safety Person.

Note that this “High Voltage Safety Person” will not be considered a GRC High Voltage Designated Safety Person (DSP), which is a position reserved for personnel who have completed a specific GRC safety training curriculum. This training typically spans multiple years and includes both classroom and On-The-Job training. Upon completion of these training requirements, there is the opportunity for this role to become qualified as a High Voltage DSP. The HV DSP will have the capability to monitor the most complex electrical work areas of the HV distribution system.

The GRC Lewis Field HV distribution system is a large, complex network with voltages at the with voltages at the 138kV, 34.5kV, 13.8kV, 7.2kV, 4.16kV and 2.4kV levels. The normal utility feed consists of four 138kV overhead lines into the primary substation. This is transformed to 34.5kV and distributed to feed the Center’s 34.5kV looped system. There are four large 34.5kV substations for this distribution. In addition to these four (4) substations, there are eight (8) smaller substations that have equipment for distribution purposes throughout the Center.

The GRC Lewis Field HV electrical distribution system consists primarily of underground duct banks containing cables that are covered with either solid dielectric insulation or paper/lead insulation with pressurized gaseous nitrogen (GN2).. There are approximately 160 manholes and three tunnels within this system.

Activities to be monitored may include, but is not limited to, work around the following major distribution components:

1) 138kV Circuit Breakers or Circuit Switchers

2) 34.5kV Circuit Breakers

3) 138kV or 34.5kV transformers

4) Transformers with primaries at 13.8kV, 7.2kV, 4.16kV, and 2.4kV

5) Switchgear at 34.5kV, 13.8kV, 4.16kV, and 2.4kV

6) Protective relays schemes using both electro-mechanical and microprocessor-based units

7) DC systems for protection and control

8) Underground cable network

9) Associated auxiliary equipment including disconnect switches, reactors, grounding transformers, grounding resistors, voltage regulators

10) Central Process System Distributed Control (CPSDC)

2.8.1 Qualifications

All employees performing the function of High-Voltage Safety Person shall meet the following minimum qualifications:

1) A minimum of five (5) years of hands-on experience working on high voltage electrical power systems of at least 34.5kV.

2) Detailed working knowledge of the latest version of the following electrical standards:

a) NFPA 70E Standard for Electrical Safety in the Workplace

b) NFPA 70 National Electrical Code

c) ANSI/IEEE C2 National Electrical Safety Code

d) OSHA 1910 Subpart S Electrical Safety

3) Develop a working knowledge of GRC’s Safety Manual. In particular:

a) Chapter 8 – Electrical Systems Safety

b) Chapter 9 – Lockout/Tagout

c) Chapter 16 – Regulatory Permit Requirements; Sections 5.0 and 6.0 Confined Space Entry Responsibilities and Requirements.

4) Develop a working knowledge of GRC’s High Voltage and Low Voltage Electric Power System Operational Instructions. In particular:

a) HVOI-4 Work in High Voltage Substation Power Manholes and Cable Tunnels

b) HVOI-6 Naming Conventions for Power Apparatus and Cables

c) HVOI-11 Work On or Near High Voltage Electrical Systems

d) HVOI-12 GRC High Voltage Designated Safety Person

e) LVOI-1 Naming Convention on LV Equipment

2.8.2 Functions

High-Voltage Safety Person functions include:

1) Monitor the start and end of each day of work construction activity around existing high voltage equipment; and if required by the EASC safety permit, to be continuously monitoring construction activity around existing high voltage equipment at the work site during construction activity.

2) Be clearly identified to the authorized personnel working on or near high voltage equipment/

3) Notify the Electrical Power Dispatch Office (EPD) of the identity and number of all authorized personnel entering locked or fenced outdoor substations or indoor high voltage electrical equipment including the purpose and duration of the entry.

4) Deny entry to all unauthorized personnel.

5) Ensure all authorized personnel entering the electrical work area sign the entry record log book.

6) Establish boundaries for safe work areas. These safe work areas shall provide an adequate margin of safety to assure that minimum approach distances identified in HVEPS OI-11 are maintained.

7) Install safety flags clearly designating those safe work areas and inform the COR /ACOR and supervisor of the work crew of those safe work areas.

8) Daily, verify with the work crew that the work area is in a safe status to begin work and that the work site is left in a safe status after work tasks are complete.

9) Be responsible for limiting/restricting the movement of personnel or equipment to prevent the encroachment of required minimum approach distances thus reducing the probability of electrical contact accidents.

10) Wear required personal protective safety equipment. Take a suitable position to maintain watch over the work in order to ensure any action on the part of the workmen does not result in a violation of requirements placed on the work by the Electrical Applications Safety Permit, or could potentially cause damage to existing equipment, structures, or facilities.

11) Ensure that all workers observed have a clear understanding as to when the GRC safety person begins and ends the observation of work. If the safety person must leave the assigned work area, the GRC safety person shall first make sure that all workers are in the clear and shall remain in the clear of high voltage facilities until the Safety Person either returns or is replaced. The power dispatch shall be notified of any changes.

12) Be authorized to stop work which the Safety Person considers:

a) to be electrically hazardous.

b) to be inconsistent with the GRC Safety Manual or the GRC HVEPS-OI’s.

c) in violation of any Operation or Construction safety permits issued by the Electrical Applications

Safety Committee.

d) could potentially damage components of the electrical system

e) Note: Any such work stoppage shall immediately be brought to the attention of the GRC electric power dispatcher and responsible NASA GRC contract COR or the NASA supervisor of the work crew involved.

13) In the process of making observations on safety for work in the area of high voltage equipment, note any possible issues with quality of workmanship or material and report them to the GRC construction contractor, COR, as well as to the GRC High Voltage Power System Manger or High Voltage Facility Operational Specialist.

2.9 Surveying

Provide for surveying services to update and maintain the Underground Record Drawings (URD) at Lewis Field (LF) in Cleveland, OH and Armstrong Test Facility (ATF) in Erie County, OH. Services to be performed by the Contractor shall consist of work required by the Base Services and additional work ordered through specific task orders.

The Glenn Mapping System (GMS) consists of an integrated system of digital maps, drawings, and documents of the Glenn Research Center (GRC) at Lewis Field and at Armstrong Test Facility which detail the natural and constructed physical features, property parcels, and real property in grants and out grants (easements), municipal corporation boundaries, and survey control monuments and benchmarks.

A major part of the GMS is the Underground Record Drawing (URD) system, which consists of drawing files having approximately 180 layers and which can be subdivided into approximately 70 drawings. The GMS also includes topography; orthographic photos; civil engineering detail drawings; surveying horizontal and vertical control drawings; and real property and parcel maps with associated location of property pins, distances, and bearings.

Revisions to drawings are based on field surveys, and design drawings provided by the Project Management Branch (FDP).