Attachment A - Special Instructions.pdf

SOLICITATION

COLOMBIA SPE605-23-R-0213

ATTACHMENT - A

A-1

SPECIAL INSTRUCTIONS

A. CLOSING DATE: 15 September 2023 at 4:30 PM, EASTERN STANDARD TIME. Offerors written proposals should be submitted in English and U.S. Dollars per U.S. Gallon and signed by an authorized company official. Quotations must be received by 4:30 PM, Fort Belvoir, VA time, on 15 September 2023. ALL proposals and required documentation SHALL be emailed to Byron.Phillips@dla.mil and Matthew.Womer@dla.mil.

B. PROPOSAL SUBMISSION:

To be a valid all offerors submitting a proposal package under SPE605-23-R-0213 must be registered in System for Award Management (SAM) at https://www.beta.SAM.gov

Registration in the below systems is required by the proposal submission date and time.

a. Wide Area Work Flow (WAWF) at https://www.wawf.eb.mil (which includes myInvoice)

b. DLA Internet Bid Board System (DIBBS) https://www.dibbs.bsm.dla.mil

C. REPRESENTATIONS AND CERTIFICATES:

a. All Vendors must submit a completed copy of their Certifications and Representations from

SAM.GOV.

b. All fillable clauses must be completed on Attachment-C.

Note: FAR 52.212-3 must be completed on Attachment C; SAM has not yet been updated with most recent update.

D. NOTICE OF VOIDABILITY: Any contract awarded to a contractor who at the time of award was suspended, debarred or ineligible for receipt of contracts with any government agency or in receipt of proposed debarment from any government agency is voidable at the option of the government.

E. PRICING SUBMISSION:

a. All Prices submitted should exclude taxes.

b. All Prices shall be submitted using Attachment F – Pricing Sheet. The pricing sheet shall be submitted to Byron.Phillips@dla.mil and Matthew.Womer@dla.mil

F. ACKNOWLEDGEMENT OF AMENDMENTS: If issued, all contractors must acknowledge receipt of any amendments to this solicitation. A Contractor’s designated agent can do this by completing Block 8, signing, and returning one (1) copy of the amendment to Byron.Phillips@dla.mil and Matthew.Womer@dla.mil. Contractor’s designated agent must ensure Blocks 15A, 15B, and 15C of the Standard Form 30 are filled.

G. EXCEPTIONS: Exceptions to the terms and conditions of this solicitation WILL NOT be approved.

H. LATE OFFERS: Please note offers must be received by 15 September 2023 at 4:30 PM Fort Belvoir, VA time. Any offer received after the closing will be deemed as “late” and will not be considered for evaluations.

mailto:Byron.Phillips@dla.mil mailto:Matthew.Womer@dla.mil https://www.beta.sam.gov/ https://www.wawf.eb.mil/ https://www.dibbs.bsm.dla.mil/ mailto:Byron.Phillips@dla.mil mailto:Matthew.Womer@dla.mil mailto:Byron.Phillips@dla.mil mailto:Byron.Phillips@dla.mil mailto:Byron.Phillips@dla.mil mailto:Matthew.Womer@dla.mil

SOLICITATION

COLOMBIA SPE605-23-R-0213

ATTACHMENT - A

A-2

SPECIAL NOTES

1. The offeror will need to establish product, supply, import arrangement and agreement with local authorized country importer and will additionally be required to obtain import/export license required by local laws. All licenses and agreement must be submitted with your offer.

2. Offeror’s must possess valid/current operating certificates, permits, or equivalent licenses required to operate in the prescribed jurisdiction. All licenses and agreement must be submitted with your offer.

3. The fuel to be supplied under the resultant contract from this solicitation will be tax exempt.

4. The contractor selected for award shall be ready to deliver fuel in accordance with the contract requirements within 30 days after award.

5. Offeror’s must submit their supply distribution lead-time with their offer/proposal.

6. Letters of commitment are also required from the Petroleum Supplier or their agent and needs to be submitted with your offer. Letters of commitment must state the total quantity, of the product, the specification, the source of supply, the length of time the commitment letter is good for, the solicitation it will be supplied to and be placed on the Petroleum supplier letterhead and stamped and signed by an official of either of those entities.

7. The Fuel Source Data Sheet attached will be used to show all of the refineries or terminal sources where the offeror is sourcing the fuel to be provided to the U.S. Government. (Attachment-D)

8. In order for the offeror to demonstrate that they possess the technical capability to provide the fuel which meets the required specification(s), the offeror must present with their offer a current, full specification Refinery Certificate of Quality (COQ) or if sourcing from a location which blends several batches from more than one refinery source (terminal), a current, full specification, Certificate of Analysis (COA), of that blended product.

a. Certificates of Analysis will contain the source information specification tested to, along with the test methods used for testing. The certificate will also be signed and stamped by the laboratory manager and be within 30 days of submission from a batch out of the terminal storage tank(s) or refinery batch tank(s) to be used for actual supply.

b. All test certificates submitted shall be translated into English and will be in the same format as required by the original. The original, non-English version will need to accompany the translated version and the offer must ensure that they are one in the same.

c. Translated version must be signed and stamped by the person that performed the translation and the method of translation included.

9. Conveyance (trucks) that are epoxy coated or saran lined should be steam cleaned – washing with hot fresh water, not exceeding 56-degrees Celsius (136 degrees Fahrenheit) and dried thoroughly.