Attachment A_Site Visit_Vendor Registration.docx

This is a Vendor Letter of Registration for a pre-proposal meeting issued by Sauk County, Wisconsin for RFP# 2026-01 concerning an Inmate Telephone, Video Visitation, Kiosk, and Tablet System. The mandatory site visit and pre-proposal conference is scheduled for July 21, 2026 at 10:00 a.m. CST at the Sauk County Law Enforcement Center located at 1300 Lange Court, Baraboo, Wisconsin, with attendees to meet in the lobby area. The system will include 17 wall-mounted telephones, 17 informational kiosks, approximately 197 portable tablets, and two mobile kiosk systems with Wi-Fi connectivity distributed across eight housing units plus the lobby. Proposals are due August 26, 2026 at 2:00 p.m. CDT, with questions due by July 30, 2026 and responses provided by August 5, 2026. The contract term begins January 1, 2027 and runs for three years with an option to renew for two additional one-year periods upon mutual agreement. Installation must be completed and full system functionality achieved within 60 days of contract award.

This registration form is mandatory for security clearance purposes, with a maximum of three individuals permitted to attend per vendor. Official photo identification is required for facility entry. The vendor must submit this form to james.witecha@saukcountywi.gov no later than 4:30 p.m. on Friday, July 17, 2026. While attendance at the pre-proposal conference is not mandatory for submission of a proposal, the conference is intended to provide vendors with information necessary to prepare competitive bids. Vendors must demonstrate proficiency in inmate telephone systems and provide a minimum of three references from similar-sized correctional facilities, preferably from Wisconsin government clients. The Sauk County Jail has a capacity of 188 beds with a current average daily population of 135. All equipment must be procured, installed, maintained, and serviced by the vendor at no cost to Sauk County, with the county receiving compensation based on gross revenues generated through the system.