ATTACHMENT A SCOPE B115 FINAL.pdf

ATTACHMENT A

Statement of Work

*BUILDING PLANS WILL BE PROVIDED TO CONTRACTORS WHO RSVP TO THE PRE-BID

WALKTHROUGH

1. Design Element (CLIN 0001)

01- A A1 Initial Concept

01- B A2 35%

01- C B1

01- D B2 65%

01- E 100% Stamped Engineered

The Contractor shall provide a complete, stamped engineering design solution to replace the HVAC system supporting the 11,500 SF space in Building 115, as demarcated on the provided siting plan.

Building plans and current unit models will be provided by the Government at the pre-bid walkthrough. The design shall encompass all architectural, structural, electrical, and mechanical aspects of construction required to meet current ASHRAE standards and UFC 3-410-01.

Design Deliverables and Accountability:

• Phased Submittals: The Contractor shall submit design packages at the 35%, 65%, and 100% completion stages for Government review and approval.

• Engineering Stamp: The 100% "Issued for Construction" design shall be stamped by a licensed

Professional Engineer (PE).

• Load Calculations: The design must include stamped heating and cooling load calculations justifying the sizing of the new equipment.

• Controls Design: The design shall detail a Direct Digital Control (DDC) system that communicates seamlessly with the base's existing Energy Management Control System (Automated Logic).

Note: Construction (CLIN 0002) shall not commence until the 100% design is formally approved by the Base Civil

Engineer or designated Government representative.

2. Construction Element (CLIN 0002)

02-A Construction Price Not to exceed

The Contractor shall provide all equipment, labor, materials, and supervision required to execute the approved 100% design. As this is a Design-Build contract, the construction scope shall be executed as a Not-to-Exceed amount based on the finalized 100% design. The Contractor is strictly responsible for providing a fully functioning, turn-key system for Building 115.

The construction scope of work shall include, but is not limited to, the following requirements:

A. Execution & Qualifications

• Licensing: All HVAC installation shall be performed by certified HVAC technicians. All electrical work shall be completed by a licensed electrical technician.

• Structural/Architectural Repairs: The Contractor is responsible for the repair of all architectural and structural elements altered or damaged to accommodate the new heating or cooling systems, matching existing finishes.

• Penetrations & Roof Warranty: The Contractor is responsible for all new equipment penetrations through walls and roofs. Roof penetrations shall be sealed by a certified roofer to ensure the existing base roof warranty is maintained.

B. Mechanical & Electrical Systems

• Ductwork & Piping: The Contractor is responsible for all ductwork modifications required to accommodate the new systems. Any necessary modifications or upgrades to natural gas lines shall be included in the project scope.

• Electrical Labeling: The Contractor shall definitively label all disconnects, breaker panels, and new equipment using approved, permanent means (e.g., engraved phenolic tags).

C. Demolition & Environmental Compliance

• Refrigerant Evacuation: The Contractor shall coordinate with the base environmental inspector prior to the evacuation and safe disposal of all refrigerants from the legacy HVAC system, in accordance with EPA regulations.

• Utility Removal: The Contractor shall safely demolish and remove all unused or abandoned legacy wiring, piping, and ducting back to the source.

D. DDC & Controls Integration

• System Integration: All new equipment installed shall be connected, programmed, and fully functional with the existing DDC system in the building.

• Approved Vendor: All DDC connections, final terminations, and programming require the use of the Base

Civil Engineering (CE) approved controls contractor (RLSM or Automated Logic).

E. Commissioning & Closeout (Turnover)

• TAB & Commissioning: Formal Testing, Adjusting, and Balancing (TAB), along with full system commissioning, shall be successfully completed and documented by the Contractor prior to project closeout.

• Equipment Documentation: The Contractor shall provide a detailed equipment inventory spreadsheet for all equipment removed and installed, to include: Manufacturer, Model Number, Serial Number, Capacity, and

Final Refrigerant Charge.

• As-Built Drawings: The Contractor shall provide updated, finalized CAD "As-Built" drawings showing the exact locations of the new units and ducting, as well as updated, detailed electrical line drawings for all new circuits installed.

• The Contractor shall provide final Operations and Maintenance (O&M) manuals and conduct a minimum of four (4) hours of hands-on system training for state facility maintenance personnel prior to final acceptance.

Preconstruction Submittals:

Submittal Item Action

Required

Description

Phased Design Packages Government

Approval

35%, 65%, and 100% (Issued for Construction) Drawings and

Specifications stamped by a Professional Engineer.

HVAC Load Calculations Government

Approval

Stamped engineering calculations (e.g., TRACE or HAP) proving the new AHUs and Boiler are sized correctly for the 11,500 SF space.

Project Baseline Schedule Government

Approval

Detailed Gantt chart showing design phases, equipment lead times, demolition, installation, and commissioning.

Accident Prevention Plan

(APP)

Government

Approval

Comprehensive safety plan including Activity Hazard Analyses

(AHAs) for lifts, electrical work, and confined spaces.

Environmental/Disposal

Plan

Government

Approval

Plan detailing the safe capture of legacy refrigerant, disposal of equipment, and handling of potential hazards (Asbestos/Lead).

Site Staging & Laydown

Plan

Government

Approval

Map showing proposed locations for dumpsters, cranes, and material storage without blocking fire lanes.

Technician Certifications Notification

Only

Copies of HVAC technician licenses, electrical licenses, roofer certifications, and welder qualifications.

Quality Control Plan (QC

Plan)

Government

Approval

Prior to the commencement of any physical work under CLIN 0002, the Contractor shall submit a comprehensive Contractor Quality

Control (CQC) Plan for Government approval. The Contractor is strictly responsible for the overall quality of all design, installation, and testing performed under this contract.

The CQC Plan submittal shall include, at a minimum:

1. CQC System Manager Designation: The name, qualifications, and contact information of the designated

CQC Manager responsible for executing the plan.

2. Three Phases of Control: A detailed outline of how the

Contractor will implement the mandatory DoD "Three

Phases of Control" (Preparatory, Initial, and Follow-Up phases) for all definable features of work, specifically focusing on ductwork fabrication, boiler installation, and

DDC controls integration.

3. Testing & Inspection Log: A schedule of all planned inspections, factory tests, and field tests (including TAB and Commissioning) mapped to the project timeline.

4. Deficiency Tracking: The procedure for identifying, tracking, and correcting non-compliant work or

Government-identified punch-list items.

Daily QC Reporting: Once construction commences, the CQC

Manager shall submit Daily Quality Control Reports to the designated Government representative. These reports shall document all work performed, weather conditions, personnel on site, safety inspections conducted, testing accomplished, and any deviations from the approved 100% design.

Crane / Critical Lift Plan Notification /

Coordination

Required if hoisting heavy AHUs onto the roof. Must be routed to base safety for awareness and airspace clearance. Note, due to base being near FAA airspace, FAA coordination may be required depending on lift height.

Utility Outage Requests Notification /

Coordination

Formal notification submitted in advance (usually 14-30 days) to shut down power, gas, or existing HVAC.

Progress Meeting Minutes Government

Approval

Formal minutes submitted by the contractor within 3 days of any design charrettes, pre-construction meetings, or within 1 business day of weekly progress meetings.

Schedule of Values (SOV) Government

Approval

A detailed cost breakdown of the project (e.g., $X for Demolition, $Y for the Boiler, $Z for Electrical). This is required before construction starts because it dictates how the contractor’s monthly progress payment invoices are approved.

Buy American Act (BAA)

Certification

Government

Approval

Written certification proving that the major HVAC equipment

(AHUs, Boiler) complies with the Buy American Act or Trade

Agreements Act (TAA), which is heavily scrutinized in DoD mechanical contracts.

Entry Authorization List

(EAL) / Base Pass

Requests

Government

Approval

Roster of all contractor and subcontractor personnel, submitted in advance for background checks and base access badging.

Cybersecurity / RMF

Documentation

Government

Approval

For the DDC system: Documentation proving the new digital controllers and software comply with the DoD Risk Management

Framework (RMF) and have an Authority to Operate (ATO) on the base network.

Safety Data Sheets (SDS) Government

Approval

Required for every chemical product brought onto the military installation (e.g., refrigerants, pipe adhesives, welding gases, paint, lubricants). Must be approved by Base Bioenvironmental or Safety before the chemicals cross the gate.

Hot Work Permits Government

Approval

Required daily (or weekly) for any welding, brazing (copper refrigerant lines), or grinding. Must be coordinated with the Base

Fire Department.

Construction & Execution Submittals:

Submittal Item Action

Required

Description

Equipment Product

Data

Government

Approval

Manufacturer cut-sheets for the AHUs, Boiler, VFDs, and exhaust fans verifying they meet the 100% design specs.

DDC Controls

Package

Government

Approval

Sequence of Operations, wiring diagrams, and proof of compatibility with the base's Automated Logic/RLSM system.

Roof Penetration

Details

Government

Approval

Shop drawings detailing how new exhaust/intake penetrations will be flashed and sealed by a certified roofer to maintain the base roof warranty.

Fire Alarm Integration

Plan

Government

Approval

Details on duct smoke detectors, fire dampers, and shutdown sequence tie-ins with the existing building fire alarm.

TAB Execution Plan Government

Approval

Step-by-step procedure proposed by the certified Testing, Adjusting, and Balancing (TAB) agency.

Commissioning (Cx)

Plan

Government

Approval

The script/checklist the contractor will use to prove all HVAC modes

(heating, cooling, freeze protection) function correctly.

Waste Tickets Notification Provide all waste tickets (including recycle and scrap metal)

Factory Test Reports Notification

Only

Manufacturer reports proving the boiler or AHUs were tested at the factory before shipping.

Daily QC / Safety

Reports

Notification

Only

Contractor's daily logs detailing work performed, weather conditions, workers on site, and safety inspections.

AF FORM 4551

(Refrigerant Usage

Log)

Government

Approval

A completed copy of this form for each unit, detailing the type of refrigerant, the amount (in pounds/ounces) recovered from the legacy system, and the total charge added to the new system

Punch List Government

Approval

Pre-Final Inspection and Punch List Management

Upon the Contractor’s determination that the project is substantially complete and the HVAC system is fully operational, the Contractor shall request a Pre-Final Inspection with the Base Civil Engineer and

Government representatives.

1. Generation of the Punch List: During the Pre-Final Inspection, a consolidated "Punch List" of minor deficiencies, incomplete work, or items requiring correction shall be developed. The

Contractor is responsible for documenting this list and submitting it as a formal submittal within three (3) business days of the inspection.

2. Correction Period: The Contractor shall have fourteen (14) calendar days from the date of the Pre-Final Inspection to correct all items identified on the Punch List.

3. Final Inspection: Once all Punch List items are corrected, the

Contractor shall request a Final Acceptance Inspection. The

Government will verify that every item on the Punch List has been completed to the required standard.

4. Conditions for Final Acceptance: Final Acceptance of CLIN

0002 and release of final payment are strictly contingent upon a "zero-item" Punch List, completion of all commissioning tests, and Government approval of all closeout submittals

(including As-Builts, O&M Manuals, and the DD Form 1354).

Asset Inventory

Spreadsheet

Government

Approval

The Contractor shall provide a digital spreadsheet (Excel format) itemizing all HVAC equipment, DDC controllers, and major electrical components removed and installed.

Warranty Government

Approval

Provide full warranty paperwork for each unit and labor provided.

DD Form

1354 (Transfer and

Acceptance of DoD

Real Property)

Government

Approval

CRITICAL: The contractor must submit a draft DD Form 1354 detailing the capitalized cost of the new HVAC equipment and the cost of the demolished equipment. The base cannot take financial ownership of the new system without this form.

Spare Parts & Keys Government

Approval

Submission of required physical spare parts (e.g., one set of replacement air filters, spare fan belts) and physical/electronic keys for the equipment cabinets.

Final Release of

Claims

Government

Approval

A legal document submitted with the final invoice stating the contractor has been paid in full and will not file any further financial claims against the government for this project.