Attachment A - Previous Soliciation Q and A~1.pdf

Question

Nbr Question Subject Question Text ANSWER

1 All or None The RFP states the award will be all or none. Does this mean all lots Yes. See Official Bid Price Sheet, TAB 1 Instructions: Table 1.2 : "Prospective Contractor shall bid all items on

Table 1 in order to be considered for award."

2 1.5 Are there existing contracts currently in place that govern these purchases with the authorized users?

This information is not relevant to responding to this IFB.

3 1.8.A.1 Is there a current preferred item used by authorized users?

There is no preference. Contractors are encouraged to submit items that meet specifications as outlined in this

IFB.

4 1.8.A.1 Does the state have historical annual purchase volumes on these items? The State does not have annual historical purchase volumes for these items.

5 1.8.B.1 Is there a current preferred item used by authorized users?

There is no preference. Contractors are encouraged to submit items that meet specifications as outlined in this

IFB.

6 1.8.B.1 Does the state have historical annual volumes on these items? The State does not have annual historical purchase volumes for these items.

Helgie mask, unique PPE innovation for non-surgical/non-medical disposable kit

Helgie mask incorporates a full-head and face covering non-surgical innovation for this bid requested to save bids for multiple units Helgie mask incorporates 3 in 1 innovative head and face covering. This 3 in1 innovation is unique in design and minimized multiple PPE purchases

No question was asked.

Bid clarification for this innovation

Helgie mask, 3 in 1 headwear and face covering fits bids for bouffant, non-surgical mask and non-fogging shield incorporating a full face and head covering hybrid PPE kit. Please advise on submitting this unique PPE product bid process.

Prospective Contractors may bid any product they supply that meets the specifications set forth in the IFB. All items in Table 1 must be bid to be considered for award.

Helgie mask Patent innovation for PPE bid

HEL-GIE LLC. would like to submit our unique PPE non-surgical disposable

PPE innovation for this bid. Please advise which direction to submission process

See Section 2.3 of the IFB.

Contact information to respond to our requests

We would like your feedback on our request for Helgie mask innovations.

Prospective Contractors may bid any product they supply that meets the specifications set forth in the IFB. All items in Table 1 must be bid to be considered for award.

13 1.9.A Is there a current preferred item used by authorized users?

There is no preference. Contractors are encouraged to submit items that meet specifications as outlined in this

IFB.

14 1.9.A Does the state have historical annual volumes on these items? The State does not have annual historical purchase volumes for these items.

15 1.9.B Is there a current preferred item used by authorized users?

There is no preference. Contractors are encouraged to submit items that meet specifications as outlined in this

IFB.

16 1.9.B Does the state have historical annual volumes on these items? The State does not have annual historical purchase volumes for these items.

17 1.9.C Is there a current item preferred by authorized users?

There is no preference. Contractors are encouraged to submit items that meet specifications as outlined in this

IFB.

18 1.9.C Does the state have historical annual volumes on these items? The State does not have annual historical purchase volumes for these items.

19 1.10.A Is there a current item preferred by authorized users?

There is no preference. Contractors are encouraged to submit items that meet specifications as outlined in this

IFB.

20 1.10.A Does the state have historical annual volumes on these items? The State does not have annual historical purchase volumes for these items.

21 1.10.B Is there a current item preferred by authorized users?

There is no preference. Contractors are encouraged to submit items that meet specifications as outlined in this

IFB.

22 1.10.B Does the state have historical annual volumes on this items? The State does not have annual historical purchase volumes for these items.

23 1.11.A Is there a current item preferred by authorized users?

There is no preference. Contractors are encouraged to submit items that meet specifications as outlined in this

IFB.

24 1.11.A Does the state have historical annual volumes on this items? The State does not have annual historical purchase volumes for these items.

25 1.11.B Is there a current item preferred by authorized users?

There is no preference. Contractors are encouraged to submit items that meet specifications as outlined in this

IFB.

26 1.11.B Does the state have historical annual volumes on this items? The State does not have annual historical purchase volumes for these items.

27 1.11.C Is there a current item preferred by authorized users?

There is no preference. Contractors are encouraged to submit items that meet specifications as outlined in this

IFB.

28 1.11.C Does the state have historical annual volumes on this items? The State does not have annual historical purchase volumes for these items.

29 1.12.B Is there a current item preferred by authorized users?

There is no preference. Contractors are encouraged to submit items that meet specifications as outlined in this

IFB.

30 1.12.B Does the state have historical annual volumes on this items? The State does not have annual historical purchase volumes for these items.

31 1.13.A Is there a current item preferred by authorized users?

There is no preference. Contractors are encouraged to submit items that meet specifications as outlined in this

IFB.

32 1.13.A Does the state have historical annual volumes on this items? The State does not have annual historical purchase volumes for these items.

33 1.13.B Is there a current item preferred by authorized users?

There is no preference. Contractors are encouraged to submit items that meet specifications as outlined in this

IFB.

34 1.13.B Does the state have historical annual volumes on this items? The State does not have annual historical purchase volumes for these items.

35 1.13.C Is there a current item preferred by authorized users?

There is no preference. Contractors are encouraged to submit items that meet specifications as outlined in this

IFB.

36 1.13.C Does the state have historical annual volumes on this items? The State does not have annual historical purchase volumes for these items.

37 1.14 Lot 7 Is there a current item preferred by authorized users?

There is no preference. Contractors are encouraged to submit items that meet specifications as outlined in this

IFB.

38 1.14 Lot 7 Does the state have historical annual volumes on this items? The State does not have annual historical purchase volumes for these items.

39 1.15 Lot 8 Is there a current item preferred by authorized users?

There is no preference. Contractors are encouraged to submit items that meet specifications as outlined in this

IFB.

40 1.15.B Does the state have historical annual volumes on this items? The State does not have annual historical purchase volumes for these items.

41 1.15.B Is there a current item preferred by authorized users?

There is no preference. Contractors are encouraged to submit items that meet specifications as outlined in this

IFB.

42 1.1.9 Can the state provide FOB destination addresses for purposes of pricing? The IFB covers the entire state of Akransas. FOB Destinations will vary according to the agency ordering.

43 2.1.C Will annual price increases be considered?

Pricing is to be provided as a minimum discount off of list. The State will consider updates to list pricing on an annual basis. Prospective Contractor must offer the proposed minimum discount (or greater) off list for the life of the contract.

44 2.2.A Does the state provide any consideration in score carding for AR small businesses?

No, the State does not have a scoring preference for Arkansas small businesses.

45 2.2.A Will any portion of the award be considered set aside for designated eg, women owned businesses?

No, the State does not have a set aside.

46 2.6.A Who is the convenience fee being paid to? The convenience fee is collected on behalf of the State by the State's eprocurement vendor Periscope Holdings.

47 2.6.A Will sales tax collected be adjusted based on payment of the convenience fee?

No. Contractor will submit convenience fee payments through the ARBuy system on a quarterly basis.

48 1.15.A For disinfectant wipes are there any specific configurations such as cannister or flat pack and sizes?

Both cannisters and flat packs have been included on the price sheet.

49 1.15.A For disinfectant wipes is there a preferred type of disinfectant chemical? See updated Section 1.15 of IFB, See updated Price Sheet

50 1.14. Lot 7 Multiple types of hand sanitizer sizes are requested. Is there a standard size that is preferred?

No. Prospective Contractors shall bid all sizes specified on the Official Bid Price Sheet. See Official Bid Price

Sheet, TAB 1 Instructions: Table 1.2: "Prospective Contractor shall bid all items on Table 1 in order to be considered for award."

Official Bid Price

Sheet - Optional

Items Tab

Can we add optional items as "fire sale" where the item is first come first serve at discounted prices and automatically be removed once stock is depleted?

Pricing is to be provided as a minimum discount off of list. Contractor may offer deeper discounts on items to purchasing entities at their discretion. The State will consider updates to the available optional items annually.Optional items are subject to the requirements of Section 1.6.A and 1.6.B.

Official Bid Price

Sheet

Can pricing be updated during the contract if needed? If so, what is the approved frequency?

Pricing is to be provided as a minimum discount off of list. The State will consider updates to list pricing on an annual basis. Prospective Contractor must offer the proposed minimum discount (or greater) off list for the life of the contract.

Table 1 ? Evaluated

Items

On Excel file line items 5-7, Surgical and Non-Surgical Mask indicated 4 sizes, s, m, l, xl ? are you looking for 1 universal size, not an each individual size?

All masks on the Price Sheet are one-size-fits-all.

Section 1.5 -

General Usage

Question

Can you provide an estimated annual spend per line item based off of previous years spend, excluding pandemic related sales?

The State does not have annual historical purchase volumes for these items.

Under the item requirements the solicitation is requiring ASTM F1671 testing for L3 gowns, however that is a test for L4 gowns. Could you please clarify

See updated Section 1.12.B. of the IFB.

1.13 LOT6:

COVERS

(SHOE/BOOT,

HAIR, AND BLOOD

PRESSURE CUFF) -

C

The specifications list “must fit over existing equipment”. I would like to make sure we quote the proper disposable cuff and wanted to clarify what the current device is that is in use.

Requested item is polypropylene 18" disposable sleeve. Please see updated Section 1.13.C.

Can we submit a bid for the N95 portion alone, or are you looking for a proposal that fulfills every item on the bid?

The State is seeking proposals the fullfill all items on the bid. See Official Bid Price Sheet, TAB 1 Instructions:

Table 1.2 : "Prospective Contractor shall bid all items on Table 1 in order to be considered for award."

Our company is interested in participating in solicitation# S000000155 and I wanted to know if we can bid partially or if we must bid on all items?

Reviewing the paperwork, it looks as if it needs to be all items.

The State is seeking proposals the fullfill all items on the bid. See Official Bid Price Sheet, TAB 1 Instructions:

Table 1.2 : "Prospective Contractor shall bid all items on Table 1 in order to be considered for award."

FDA and EAU policies

All of our suppliers are FDA 510K registered, when applicable. However, several of the items listed in the solicitation are ones that we produce internationally. Can you please confirm that products made outside the

USA are acceptable for this bid as long as they are coming from FDA approved and accredited factories and suppliers?

Yes, products manufactured outside of the USA are acceptable provided they meet the required specifications.