Attachment_A_Instructions_to_Offerors.pdf

Attachment A Solicitation

140G0125Q0221 Storm Water Retention Pond Rehabilitation - USGS National Center Page 1 of 9

Attachment A – Instructions to Offerors

Discounted Open Market Firm-Fixed Price proposal packages are being requested for Storm Water

Retention Pond Rehabilitation – USGS National Center. The posted RFP contains a description of the

Statement of Work, Instructions to Vendors, DOL Wage Determination, Applicable Clauses, and

Attachments A-H.

Disclosure of Magnitude in accordance with FAR 36.204: Between $25,000 and $100,000.

All vendors who can meet this requirement have a valid Unique Entity Identifier (UEI) and are registered in SAM are invited to submit electronic proposals for this posted RFP.

The Site Visit will be held Monday, September 15, 2025, at 10:30am Eastern Time at the USGS

National Center, John Wesley Powell Federal Building in Reston, VA.

Valid Government-issued identification is required to enter the building. Please use the Visitor's Entrance at the prescribed time only. Vendors must provide the attached completed security document and a business license copy prior to the site visit in order to gain access to the building.

All vendors interested in attending the site visit shall send a confirmation email to:

Leah Williams: lwilliams@usgs.gov

Site Visit confirmation email shall include:

• Company Name

• Number of Attendees

• Names of Attendees

• Attachment 1: Completed Security Document

• Attachment 2: Copy of Business License

*Prime contractor is responsible for ensuring all subcontractors are present during the site visit.*

All questions shall be submitted via email to lwilliams@usgs.gov no later than 10:30AM EST, Tuesday, September 16, 2025. Solicitation number shall be referenced in subject of email.

Proposal Packages are due via email to lwilliams@usgs.gov no later than 10:30AM EST, Friday, September 19, 2025. Solicitation number shall be referenced in subject of email.

mailto:lwilliams@usgs.gov

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The quotation package submitted shall be submitted as follows:

a. Quotation Organization: Quotation shall be submitted in two volumes, one volume containing the

“Technical” quotation (Volume I), and the other volume containing the “Price” quotation (Volume

II).

b. Quotation Format: In addition to all other requirements of this RFQ, the offeror shall demonstrate its capability by means of a detailed technical and price quotation in each of the areas indicated in RFQ

“Storm Water Retention Pond Rehabilitation – USGS National Center” under the Instructions to

Vendors. This information shall be presented in a written technical and price quotation as outlined below. The quotation submitted for consideration for award shall address the full scope of the solicitation and comply with the terms and conditions of the RFQ. A quotation package, which addresses only part of the RFQ or is not conforming to the RFQ terms and conditions, may be considered as non-responsive and deemed unacceptable and not considered for award.

The offeror shall submit its quotation package in the following format:

Volume I Technical Quotation (Limit 15 pages) File

Name Submission

Factor A Technical Approach File 1 Technical Quotation (Not to Exceed 15 pages)

Factor B Relevant Experience File 2 Past Performance Questionnaire(s) (2 references requested) (Not included in page count)

Factor C Past Performance File 3 Past Performance Questionnaire(s) (2 references requested) (Not included in page count)

Volume II Price (Limit 10 pages) File

Name Submission

Factor C Price File 4 Cover Page including UEI Number and Business Size

Classification (Not to exceed 1 page)

File 5

Discounted Open Market Firm-fixed price and cost breakdown of the firm-fixed price for the services in accordance with required line items (Not to Exceed 9)

File 6 Exceptions to solicitation terms and conditions, if applicable

Technical Quotation (Volume I)

Technical quotations shall not exceed 15 pages, including cover page, Table of Contents, Tables, Figures, etc. Margins for pages shall be no less than one inch for left and right sides, top and bottom. Font shall be

Times New Roman, no less than font size 12, and single spaced. Each page shall be numbered.

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Failure to provide a sufficiently detailed technical quotation package may constitute the offeror’s technical response as non-conforming/non-responsive to the RFQ and that offeror may not be considered for award.

Factor A: Technical Approach and Capabilities

A-1 Project Understanding and Approach

• Offeror demonstrates a thorough understanding of the project scope, objectives, and challenges.

• Proposed methodology aligns with project requirements and ensures successful execution.

• Approach addresses sediment removal, pond restoration, and compliance with federal/state regulations.

A-2 Regulatory Compliance

• Adherence to Virginia Department of Environmental Quality (VADEQ) regulations.

• Compliance with Virginia Erosion and Stormwater Management Program (VESMP) and MS4 permit obligations.

• Plan demonstrates full understanding of legal requirements and environmental considerations.

• Adherence to the VADEQ Guidance Memo 20-2003 and the Chesapeake Stormwater

Network Recommendations of the Expert Panel to Define Removal Rates for Urban

Stormwater Projects (January 20, 2015).

A-3 Project and Risk Management

• Comprehensive project management plan with clearly defined milestones.

• Risk identification and mitigation strategies, including contingency planning.

• Clear communication strategy for coordination with USGS representatives and stakeholders.

• Detailed list of subcontractors, including their roles, qualifications, and past performance on relevant projects

The technical capability section shall be in as much detail as the offeror considers necessary to fully explain and demonstrate their technical approach and capabilities for the requirements within SOW. The technical quotation should reflect a clear understanding of the nature of the work being performed and deliverables and how the offeror anticipates meeting all requirements successfully. Failure to provide a sufficiently detailed technical approach or capabilities may constitute the offeror’s technical response as non-responsive and could result in their quotation not being considered for award.

Factor B: Relevant Experience

• Offeror has demonstrated experience with stormwater pond rehabilitation projects.

• Previous work on federally owned properties or infrastructure projects.

• Qualifications of project personnel align with the required technical expertise.

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Offerors are to provide relevant and successful relevant experience (past performance) information for each contract reference cited both for the prime contractor and any sub-contractor(s), if applicable.

Offeror’s shall list and provide at least 2 (commercial and/or government) references of similar requirements accomplished in the past.

**If the offeror’s relevant experience information is located in the Federal Awardee Performance and

Integrity Information System (FAPIIS) and/or Contractor Performance Assessment Reporting System

(CPARS), then it is not necessary for a past performance questionnaire to be submitted**; However, the contract/award number and customer name shall be provided so the Government/Contracting Officer can locate that information in the respective systems. If the offeror’s relevant experience is not located in the automated systems, the offeror shall contact their past performance references and request that each reference complete the “Past Performance Questionnaire” and email the completed survey form directly to the Contracting Officer, Leah Williams at lwilliams@usgs.gov by THE DUE DATE OF THIS

SOLICITATION. Failure to provide past performance questionnaires could result in the offeror being determined as non-conforming to solicitation instructions/requirements and no longer consider for evaluation or award of a contract.

The offeror will be required to provide the company name, address, point of contact, and phone number, contract/award number, scope of work performed, information demonstrating how well the offeror performed, and overall dollar value. The offeror may provide information on problems encountered on the identified contracts and the offeror’s corrective actions. Questionnaires do not need to be submitted for references already in FAPIIS or CPARS, but the contract number and customer name shall be provided in the quotation to allow the Government to locate the appropriate past performance record(s) in the system.

Offerors with no record of relevant experience must submit a signed and dated statement to that effect. If no relevant experience information is available the offeror will be evaluated as neutral.

The Government reserves the right to contact references for verification or additional information.

Factor C: Past Performance

Offerors are to provide successful past performance information for each contract reference cited both for the prime contractor and any sub-contractor(s), if applicable.

Offeror’s shall list and provide at least 2 (commercial and/or government) references of requirements accomplished in the past.

**If the offeror’s past performance information is located in the Federal Awardee Performance and

Integrity Information System (FAPIIS) and/or Contractor Performance Assessment Reporting System

(CPARS), then it is not necessary for a past performance questionnaire to be submitted**; However, the contract/award number and customer name shall be provided so the Government/Contracting Officer can locate that information in the respective systems. If the offeror’s past performance is not located in the automated systems, the offeror shall contact their past performance references and request that each reference complete the “Past Performance Questionnaire” and email the completed survey form directly to the Contracting Officer, Leah Williams at lwilliams@usgs.gov by THE DUE DATE OF THIS

SOLICITATION. Failure to provide past performance questionnaires could result in the offeror being determined as non-conforming to solicitation instructions/requirements and no longer consider for evaluation or award of a contract.

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The offeror will be required to provide the company name, address, point of contact, and phone number, contract/award number, scope of work performed, information demonstrating how well the offeror performed, and overall dollar value. The offeror may provide information on problems encountered on the identified contracts and the offeror’s corrective actions. Questionnaires do not need to be submitted for references already in FAPIIS or CPARS, but the contract number and customer name shall be provided in the quotation to allow the Government to locate the appropriate past performance record(s) in the system.

The Government reserves the right to use past performance information obtained from sources other than those identified by the offeror. This past performance information will be used for the evaluation of past performance.

Offerors with no record of past performance must submit a signed and dated statement to that effect. If no past performance information is available the offeror will be evaluated as neutral.

The Government reserves the right to contact references for verification or additional information.

Price Quotation (Volume II)

Price quotations shall not exceed 10 typewritten pages, including cover page, Table of Contents, Tables, Figures, etc. Margins for pages shall be no less than one inch for left and right sides, top and bottom. Font shall be Times New Roman, no less than font size 12, and single spaced. Each page shall be numbered.

Factor D: Price

Offerors pricing is competitive, aligned with industry standards, and justified based on scope. Cost proposal supports budget control measures and efficient use of resources. The offeror’s price quotation shall consist of the following:

1. A discounted Open Market Firm-fixed price and cost breakdown of the firm-fixed price for the services for the prime contractor in accordance with the following line item requirements:

Required Line Items:

Contractors shall submit a detailed cost proposal structured according to the line items listed below.

Each line item must include quantity, unit of measure, unit price, extended total, and supporting assumptions where applicable. Lump sum categories must include a narrative breakdown of major components.

Line Item (CLIN) No. Item Description

0001 Mobilization and Site

Preparation

Include equipment transport, site setup, initial controls

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0002 Sediment, Excavation, Hauling and Disposal

• Estimated Volume: 15 cubic yards

• Include equipment, labor, and time assumptions

0003 Pond Grading and

Compaction

Final shaping of basin and embankments as required

0004 Erosion and Sediment

Control Measures

Include silt fencing, check dams, inlet protection, etc.

0005 Structural Repairs

(Inlet/Outlet Structures)

Provide unit pricing and total for two structures

0006 Planting and Vegetative

Stabilization

• Area: 0.25 acres

• Include species mix, mulching, soil amendments

0007 Final Site Restoration and

Demobilization

Site cleanup, reseeding, and removal of temporary controls

0008 Direct Labor

• Provide fully burdened rates for each labor category shown (e.g., equipment operator, laborer, site superintendent)

• Include estimated hours

0009 Subcontractor Costs Provide supporting documentation for subcontractor quotes and costs.

0010 General Management and

Administration (G&A)

0011 Overhead --

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0012 Profit --

2. Contractor Responsibility Information. Provide information demonstrating that the offeror is responsible within meaning of FAR 9.104-1. The following specific data should be included:

a) Evidence of an active UEI number and SAM registration

b) Socio-economic Status for relevant NAICS Code(s)

3. Subcontractor quotation(s) (if any)

4. Subcontracting and/or teaming arrangement agreement, if applicable

5. Exceptions to any solicitation requirements and/or terms and conditions

Evaluation of an offeror’s price quotations shall be based on competition, completeness, and reasonableness. If the offerors quotation is unrealistically high or low in terms of price, it may be deemed reflective of an inherent lack of technical competence or indicative of a failure to comprehend the complexity of risks of the proposed work and may be grounds for rejection of the quotation.

Evaluation of the price quotations will be based on competition and the total overall evaluated price.

Offerors shall quote Open Market discounted firm-fixed pricing for the Storm Water Retention Pond

Rehabilitation services.

6. EVALUTIONS AND EVALUATION CRITERIA

The Contracting Officer will screen quotation packages to identify and eliminate any offers that are so incomplete or non-conforming/non-responsive to the instructions or terms and conditions of the RFQ or other RFQ requirements, as to preclude a meaningful evaluation. The Contracting Officer reserves the right to eliminate any offer from further evaluation or consideration for award if that offeror’s quotation package fails to comply or conform to the RFQ’s minimum specifications, instructions or terms and conditions, or is missing information requested in this RFQ.

The Government intends to award one (1) firm-fixed price Purchase Order resulting from this RFQ to the responsible offeror whose offer conforming to the RFQ has been determined to be the most advantageous and the best-value offerors to the Government, price and other factors considered, where trade-off procedures will be used.

The following factors shall be used to evaluate offers:

Factor A – Technical Approach

Factor B – Relevant Experience

Factor C – Past Performance

Factor D – Price

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Technical Acceptability & Weighting

Factor A (Technical Approach) is weighted equally across A-1, A-2, and A-3.

Factor A (combined with A-1, A-2, and A-3) is weighted significantly more than Factors B & C.

Factors B & C are weighted equally.

Factors A, B, & C (combined) are weighted relatively more than Factor D.

Rating Scales

Factor A (Technical Approach):

High Confidence: Government has strong confidence in successful contract execution with minimal intervention.

Some Confidence: Offeror requires some government oversight but is capable.

Low Confidence: Government has doubts about offeror’s ability to execute successfully, even with oversight.

Factor B (Relevant Experience):

Pass: Offeror meets experience requirements.

Fail: Offeror does not meet experience requirements.

Not Available: Lack of relevant experience does not impact evaluation.

Factor C (Past Performance):

Exceptional: Strong past performance with minimal risk.

Very Good: Mostly positive track record with few weaknesses.

Satisfactory: Balanced strengths and weaknesses with moderate risk.

Marginal: Performance shows deficiencies with high risk.

Unsatisfactory: Serious performance issues create very high risk.

Neutral: No past performance record available.

Factor D (Price):

The Government will evaluate Price to ensure it is fair and reasonable.

Evaluation of an offeror’s price quotation shall be based on competition, completeness, and reasonableness. Evaluation of the price quotations will be based on the total overall evaluated firm-fixed price for the Storm Water Retention Pond Rehabilitation services under the three month period of performance. If the offerors quotation is unrealistically high or low in terms of price, it may be deemed reflective of an inherent lack of technical competence or indicative of a failure to comprehend the complexity of risks of the proposed work and may be grounds for rejection of the quotation.

The offeror must also be determined responsible per the meaning described in FAR 9.104. Responsibility will be determined by reviewing such items as an offeror’s D&B report, SAM, PPIRS and submitted past performance information, and socio-economic status for the designated UEI number. The Contracting

Officer shall also review any exceptions to the RFQ terms, conditions or requirements and make a determination of acceptability of non-conformance. Offerors are cautioned that any exceptions to the

RFQ terms and conditions or requirements may be detrimental to that offeror’s evaluation and the offeror may be deemed non-conforming to the RFQ and not considered for award.

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After the technical and price evaluations have been conducted the Government will award to the one (1) offeror conforming to the RFQ whose offer has been determined to be the most advantageous and the best-value offerors to the Government.

Any offeror that received a rating of low confidence, fail, or unsatisfactory in any evaluation factor or has pricing that is determined to be incomplete or unreasonable will automatically not be considered for award.

(End of Instructions)

LIST OF ATTACHMENTS

Document Title No. of Pages

Attachment A Instructions to Offerors 9

Attachment B Contract Clauses 12

Attachment C Nondisclosure Agreement 1

Attachment D Price Schedule Certification for Payment 1

Attachment E Release of Claims 1

Attachment F DOL Wage Rate Determination 7

Attachment G Site Visit Security Document 2

Attachment H Performance Bond SF 25 2

Attachment I Payment Bond SF 25A 2

Attachment J Payrolls 2

-- Statement of Work 14

-- Past Performance Questionnaire 2

(End of Attachment A)